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ACAPT Events Coordinator (Part-Time/eligible for benefits) job

American Physical Therapy Association jobs



Company Description

The American Physical Therapy Association strives to improve the health and life quality of the communities through promoting and advancing physical therapist practice through research, education, and awareness. The institution is committed to increase the understanding of the role of physical therapy in the national health care system. With regard to its members, it provides resources for career advancement and improvement, such as free or discounted courses, events, conferences, articles, payment guidance, and discounts. These are also available for students and early-career physical therapists. Additional benefits include full-text access to scientific literature, board certification in specialty areas, partnership and fellowship opportunities, professional, business, and personal insurance options, and more.

Job Description

PRINCIPAL RESPONSIBILITIES Manage events start to finish that can range from small meetings, retreats to major conferences of 1,000+ Collaborate with ACAPT leadership and external partners to coordinate and deliver on event needs and expectations Coordinate event planning, design and production while managing all project delivery elements within time limits Ensure compliance with insurance, legal, health and safety obligations Proactively handle any arising issues and troubleshoot any emerging problems Conduct market research, gather information and negotiate contracts Propose ideas to improve provided services and event quality Provide feedback and periodic reports to stakeholders Handle all communications with site staff leading up to, during, and after events TARGETED AREAS OF ACTIVITY Event Venues Develop RFP for future venues and secure feedback Work with volunteers and staff to identify best location, negotiate, and secure contract Coordinate all meeting arrangements that include scheduling, a/v, catering, supplies, and other logistics Assuring conference staff are meeting contractual obligations and expectations Event Management Software Manage conference management software and related mobile apps Enter data to include speaker details, session and other meeting logistics Format data into electronic program posted on event website(s) and/or mobile apps Work with product vendor to assure expectations are met Assess product performance Vendor, Speaker and Attendee Management Coordinate with various vendors to provide services at meetings, including vendors who set up audiovisual equipment, decorators, and other event professionals Negotiate fair prices for rentals, labor, and other services Develop the exhibitor/sponsor prospectus and using it to secure their commitments Assure exhibitor/sponsor benefits and deliverables are provided as expected Correspond with speakers to include invitation to present, call for abstracts, confirmation of attendance, contractual requirements, procurement of information for CEU applications, and preparation of any materials or equipment needed for their presentations Assist attendees with access to the event online, via mobile apps, and onsite Volunteer Relations Coordinate meetings of event committee(s), develop agenda, take minutes, follow-up on agreed plans Identify opportunities for volunteer support at events and outline instructions for their successful participation Conduct pre- and post-event evaluations and report on outcomes Identify opportunities for improvement, expansion Marketing Coordinate with marketing staff to promote and publicize each event Continuing Education Units Gather information required for CE applications Submit applications and follow-up with providers to assure approvals are secured Provide certificates to attendees where applicable Timeline Establish standardized event procedures and timelines that empower volunteers & other staff for proper execution Keep all stakeholders on track Financial Build and adhere to an event budget to avoid project overruns Issue invoices and collect payments in a timely manner, and create comprehensive financial reports Assess return-on-investment and report on recommendations PandoLogic.Category: Hospitality & Tourism, Keywords: Event Planner


  • Evaluate job positions, determining classification, exempt or non-exempt status, and salary.
  • Ensure company compliance with federal and state laws, including reporting requirements.
  • Prepare occupational classifications, job descriptions, and salary scales.
  • Provide advice on the resolution of classification and salary complaints.


  • Reading ComprehensionUnderstanding written sentences and paragraphs in work related documents.
  • Active ListeningGiving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
  • WritingCommunicating effectively in writing as appropriate for the needs of the audience.
  • SpeakingTalking to others to convey information effectively.


  • Administration and ManagementKnowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
  • ClericalKnowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
  • Economics and AccountingKnowledge of economic and accounting principles and practices, the financial markets, banking and the analysis and reporting of financial data.
  • Customer and Personal ServiceKnowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

American Physical Therapy Association


Company - Private




$25M to $50M


Multiple locations


Social Advocacy Organizations




Paul Rockar, Jr.

Job Filters

Specialist, Digital Communications-Foundation for Physical Therapy ResearchAmerican Physical Therapy AssociationAlexandria, VA
Title: Specialist, Digital Communications - Foundation for Physical Therapy Research Department: Foundation for Physical Therapy Research FLSA Status: Full-time, Exempt Location: Alexandria, VA About The Foundation The Foundation for Physical Therapy...Read more
Manager, Information and Process ManagementAmerican Physical Therapy AssociationAlexandria, VA
Title: Manager, Information and Process Management Department/Unit: Organizational Performance/ Technology and Organizational Performance FLSA Status: Full-time, Exempt Location: Alexandria, VA About APTA Do you want to contribute to an organization...Read more
Specialist, Social Media (Brand Strategy and Communications)American Physical Therapy AssociationAlexandria, VA
Title: Specialist, Social Media (Brand Strategy and Communications) Department/Unit: Brand Strategy and Communications/Member Experience FLSA Status: Full-time, Exempt Location: Alexandria, VA About APTA Do you want to contribute to an organization...Read more
Manager, Major and Planned Giving - Foundation for Physical Therapy ResearchAmerican Physical Therapy AssociationAlexandria, VA
Title: Manager, Major and Planned Gifts - Foundation for Physical Therapy Research Department: Foundation for Physical Therapy Research FLSA Status: Full-time, Exempt Location: Alexandria, VA About The Foundation The Foundation for Physical Therapy...Read more
Specialist, Public RelationsAmerican Physical Therapy AssociationAlexandria, VA
Title: Specialist, Public Relations Department/Unit: Public Relations/Public Affairs FLSA Status: Exempt Location: Alexandria, VA About APTA Do you want to contribute to an organization dedicated to improving societal health? Would you like to collaborate...Read more

Closed Job Filters

Fundraising & Database Administrator (RAISER S EDGE CERTIFICATION A PLUS).American Physical Therapy AssociationAlexandria, VA
About Us The Foundation for Physical Therapy Research (FPTR) funds research and develops researchers to optimize movement and health. The FPTR annually funds over $1 million in scholarships,Read more
Fundraising & Database Administrator (RAISER'S EDGE CERTIFICATION A PLUS).American Physical Therapy AssociationAlexandria City, VA
About Us The Foundation for Physical Therapy Research (FPTR) funds research and develops researchers to optimize movement and health. The FPTR annually funds over $1 million in scholarships,Read more
Specialist, Human Resources (HR Generalist)American Physical Therapy AssociationAlexandria City, VA
The Specialist, Human Resources is a Generalist who reports to the Sr. Director, Human Resources, and is an effective and integral part of the HR Team and department. Essential functions i nclude, butRead more
Senior Specialist, PracticeAmerican Physical Therapy AssociationAlexandria, VA
PRINCIPAL FUNCTIONS Leads clinical practice initiatives to include all phases of planning, tracking and implementation Leads and manages initiatives related to evidence-based practice in physicalRead more
Specialist, PTA ProgramsAmerican Physical Therapy AssociationAlexandria, VA
PRINCIPAL FUNCTIONS This position: Uses project management skills to independently initiate PTA accreditation activities, run status checks and maintain timelines Collaborates with PTA Program LeadRead more
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