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Administrative Assistant / Office Manager (Remote Sensing SE&I) job

EngilityEl Segundo, CA
Engility jobs

Company

Skills

Company Description

Engility was launched in 2012 as an independent company made up of leading businesses within L-3's Government Services segments: including MPRI, Command & Control Systems and Software (C2S2), Global Security & Engineering Solutions (GS&ES), Linguist Operations & Technical Support (LOTS) and Engility Corporation and International Resources Group (IRG).

Job Description

Make a difference for national security by joining a team of dedicated professionals in El Segundo, CA who assist the US Air Force in developing and deploying the next generation of satellites and ground systems for missile warning (MW) and environmental monitoring (EM) capabilities. These systems alert senior military officials when missile launches occur around the globe, as well as enable global naval vessel and troop movements by providing mission-critical weather data to ensure safe passage.

Our Remote Sensing Systems Engineering & Integration (RS SE&I) team has an immediate need for an Office Manager / Administrative Assistant to organize and coordinate office operations and procedures to ensure organizational effectiveness, efficiency and support of the Air Force customer. Candidate will support the contractor (SE&I) team that in turn supports the Space and Missile Systems Center Remote Sensing Directorate (SMC/RS). The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision. This person must be exceedingly customer-service friendly, well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people.

Major duties of the position include:

* On-boarding new SE&I contractor personnel

* Booking travel and processing expense reports

* Coordinating internal and customer training

* Planning social events for the office

* Ordering office supplies

* Booking conference rooms

* Ordering food for meetings, events, etc.

* Requires a High School Diploma or GED and 5 years of related and demonstrated experience with abilities in the following:

* Demonstrated customer-service orientation and disposition

* Proven office management, administrative or assistant experience

* Knowledge of office management systems and procedures

* Excellent time management skills and ability to multi-task and prioritize work

* Attention to detail and problem solving skills

* Excellent written and verbal communication skills

* Strong organizational and planning skills

* Proficiency in MS Word, Excel and PowerPoint as well as Microsoft SharePoint

* Must have an active Secret level clearance

TASKS

  • Manage and maintain executives' schedules.
  • Make travel arrangements for executives.
  • Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
  • Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.

SKILLS

  • Reading ComprehensionUnderstanding written sentences and paragraphs in work related documents.
  • Active ListeningGiving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
  • WritingCommunicating effectively in writing as appropriate for the needs of the audience.
  • SpeakingTalking to others to convey information effectively.

KNOWLEDGE

  • Administration and ManagementKnowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
  • ClericalKnowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
  • Customer and Personal ServiceKnowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
  • Computers and ElectronicsKnowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.

Engility

Type

Company - Public

Size

Large

Revenue

$2B to $5B

Location

Multiple locations

Industry

Space Satellite Communications Equipment

Founded

1991

CEO

Lynn Dugle

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