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Administrative Assistant (Entry level to Senior level) job

VertisystemStanford, CA
Vertisystem jobs




Company Description

Established in 2007 Vertisystem is a solution provider for the Industry in various verticals of Staffing, Customer Relationship Management(CRM), Offshore Managed services and IT support. Equipped with experience of working with all leading VMS and collaboration with Major MSPs we have an impeccable track record of catering to all the requirements of our clients. As Staffing Industry Analyst (SIA) Corporate Member, and National Minority Supplier Development Council Member we have a strong presence in the industry. With our collaborations with Market leaders (Oracle Gold Partner, Salesforce partner) we provide tailor made solutions on the best platforms to engage and support your customers. With onsite and offsite support staff we bring to you a plethora of services to support your customer services at a substantially lower costs. We excel in holistic solutions for best leveraging client’s resources to grow their business. Our IT staff works around the clock to support our clients with constant service and come up with ways to better optimize their business and help them achieve their KPIs.

Job Description


Job Title

Administrative Associate


Palo Alto, CA 94304


06 months (Possibilities of extension)

Client is seeking a Temporary Administrative Associate to provide administrative and operational support working under general supervision.


Desired Qualifications:

o Four-year college degree preferred.

Education & Experience (Required):

o High school diploma and three years of administrative experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities (Required):

o Proficient computer skills and demonstrated experience with office software and email applications.

o Demonstrated success in following through and completing routine tasks.

o Strong organizational skills and attention to detail.

o Strong verbal and written communication skills.

o Excellent customer service and interpersonal skills.

o Ability to prioritize and multi-task.

  • Assisting other departments with administrative duties
  • Filing and general office administration
  • Undertaking any other tasks/duties
  • Answering general queries by telephone
  • Shooting any administrative tasks for team
  • Assist with general office duties requested from other departments
  • Carry out any other appropriate duties
  • Assisting with ad hoc administration tasks
  • Provide day-to-day administrative and other support
  • Providing cover for other administration team members
  • Carry out any other office or property management related duties
  • Undertake a range of administrative tasks as required by the service
  • Assist in general office administration, any ad-hoc duties, projects and activities
  • Maintain filing system of all correspondence
  • Providing excellent customer service when answering inbound customer queries
  • Provide general office administrative services
  • Providing administrative assistance including updating spreadsheets typing correspondence and filing
  • Resolve any queries on purchase invoices with the relevant supplier
  • Assist with general office administrative tasks
  • Distribute all incoming daily post
Estimated annual salary


  • Manage and maintain executives' schedules.
  • Make travel arrangements for executives.
  • Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
  • Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.


  • Reading ComprehensionUnderstanding written sentences and paragraphs in work related documents.
  • Active ListeningGiving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
  • WritingCommunicating effectively in writing as appropriate for the needs of the audience.
  • SpeakingTalking to others to convey information effectively.


  • Administration and ManagementKnowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
  • ClericalKnowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
  • Customer and Personal ServiceKnowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
  • Computers and ElectronicsKnowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.



Company - Private




$5M to $10M


Multiple locations


Systems Software Development Services




Rakesh Sadhwani

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