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Administrative Assistant I job

System OneDes Moines, IA
System One jobs

Company

Salary

Skills

Job Description

Position: Administrative Assistant I   

Location: Des Moines, IA 

Hours: Monday-Friday 8:00 AM-5:00 PM   

Pay-rate: $14.34/hour

Duration: Temporary

Administrative Assistant Job Responsibilities: 

  • Create, modify, and edit Microsoft Word, Excel and PowerPoint documents
  • Observe process steps and document steps in writing or via workflow; edit and proofread procedure documents
  • Create and maintain files of forms, contact lists, reports and other materials; file material alphabetically, numerically or by other predetermined classification and add new material as directed; repeat computations performed by other employees as a check on their accuracy
  • Do incidental typing where accuracy rather than speed is essential and type and fill in form letters, cards, folders and fact sheets
  • Answer the telephone and take messages and route the information as directed; operate non complex equipment such as copier and scanner
  • Copy, index and prepare meeting materials

Administrative Assistant Job Requirements: 

  • Proficiency in Microsoft Word, Excel and PowerPoint (Candidate will need to take a Word and Excel test) 
  • Strong organizational skills
  • Ability to organize and file
  • Ability to work under little supervision, needs initiative 
  • Previously worked as an assistant to a manager or executive level employee is preferred 
  • High School Diploma 
Estimated annual salary
$35,271
average
Minimum
$24,769
Maximum
$61,830

TASKS

  • Manage and maintain executives' schedules.
  • Make travel arrangements for executives.
  • Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
  • Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.

SKILLS

  • Reading ComprehensionUnderstanding written sentences and paragraphs in work related documents.
  • Active ListeningGiving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
  • WritingCommunicating effectively in writing as appropriate for the needs of the audience.
  • SpeakingTalking to others to convey information effectively.

KNOWLEDGE

  • Administration and ManagementKnowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
  • ClericalKnowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
  • Economics and AccountingKnowledge of economic and accounting principles and practices, the financial markets, banking and the analysis and reporting of financial data.
  • Sales and MarketingKnowledge of principles and methods for showing, promoting, and selling products or services. This includes marketing strategy and tactics, product demonstration, sales techniques, and sales control systems.

System One

Type

Company - Private

Size

5001 to 10000 employees

Revenue

$100M to $500M

Location

Pittsburgh, PA

Industry

Business Services

CEO

Troy Gregory

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