Administrative Assistant job

Job Description

Real Estate Equities Development, LLC, is recruiting for a full-time Administrative Assistant to support our Operations and Accounting Departments. This is an exciting opportunity for an Administrative Assistant to join a company that is not only an industry leader but is growing and quickly expanding.

This is a full-time position with a competitive base salary and benefits package. The ideal candidate will enjoy working in a fast-paced environment, have attention to detail, and have the ability to multi-task and stay organized while working on diverse projects.

Assist with the following Operations and general office duties:

• Maintain a list of all legal entities formed and their related Employer Identification Numbers.
• Renew all legal entities as required with the appropriate Secretary of State office.
• Maintain list of all office leases, including addresses, lease dates and amounts.
• Maintain list of all IT users and their related software subscriptions.
• Maintain list of all office equipment.
• Assist with all insurance related activities which includes requests for certificates, adding/deleting coverage for office leases, renewal information requests, applications for insurance, etc.
• Maintain list of all corporate cell phones from Verizon.
• Manage office supply inventory, which includes maintaining inventory and ordering supplies and toner for printers as needed.
• Assemble legal binders, orientation packets, and other documentation for cooperative sites.
• Order member share certificates.
• Order food and drinks for company events/lunches as requested.
• Order/purchase food, drink, snacks, and supplies for the commons area and ensure they are stocked regularly.
• Distribute incoming mail and fill/update postage meter regularly.
• Assist with courier deliveries as well as all external shipping via USPS/UPS/FedEx, etc.
• Maintain shared copiers, order toner, and troubleshoot problems when necessary.
• Keep common areas clean and presentable.
• Run errands as requested (post office, pick up lunch, etc.)
• Other duties and responsibilities as assigned.

Assist with the following accounting related activities:

• Process weekly check run.
• Process monthly construction draws and other draws as needed.
• Assist in compiling copies of all invoices needed for initial loan closing on new projects.
• Maintain list of all credit cards which includes ordering new cards and canceling cards as needed.
• Manage the monthly credit card reporting process.
• Bill existing cooperatives for their payroll reimbursement.
• File payables, receivables, draw and banking related documents.

Requirements:

· Must have a minimum of three years of experience providing administrative support.

· Must have excellent written and verbal communication skills.

· Must have strong time-management skills and the ability to coordinate multiple projects at once.

· Must have strong attention to detail.

· Must have proficiency in Microsoft Office (Word, Excel, Powerpoint, etc.).

· Prefer AP experience with RealPage, Quicken, etc.

· Must maintain a professional image, adhere to the company’s core values, and maintain confidentiality.

· Must be team player who enjoys a challenge and will do what it takes to get the job done.

· Must possess a valid driver’s license.

· Must pass a background checks.

Real Estate Equities Development, LLC is the leading national senior cooperative housing developer. With our proven business model, we have developed over 40 multi-family housing projects over the past decade that serve over 3,000 member/owners living in more than 2,000 homes across multiple states with a combined value of over $350,000,000—all under the Village Cooperative brand.

If you are interested in this opportunity, please submit a resume and cover letter and then use the following link to complete a short five minute survey: http://www.cindexinc.com/c/B984B4.

You may read more about our company by visiting www.villagecooperative.com and www.reedevelopment.com.

Company Description