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Administrative Assistant job

Real Estate Equities jobs

Company

Salary

Skills

Company Description

Real Estate Equities is a real estate firm that provides real estate services. The firm offers property management and real estate investment services. Real Estate Equities focuses on apartments, single-family homes, townhomes, multi-family housing, affordable housing, and senior housing. The company focuses on offering affordable accommodation for any household size to make sure that its people find the right home for their current or future requirements.
Real Estate Equities was founded in 1974, and its headquarter is based in St Paul, Minnesota, United States. The firm provides highly competitive pay packages, healthcare benefits, paid vacations, and other perks to its employees.

Job Description

Job Description

Real Estate Equities Development, LLC, is recruiting for a full-time Administrative Assistant to support our Operations and Accounting Departments. This is an exciting opportunity for an Administrative Assistant to join a company that is not only an industry leader but is growing and quickly expanding.

This is a full-time position with a competitive base salary and benefits package. The ideal candidate will enjoy working in a fast-paced environment, have attention to detail, and have the ability to multi-task and stay organized while working on diverse projects.

Assist with the following Operations and general office duties:

  • Maintain a list of all legal entities formed and their related Employer Identification Numbers.
  • Renew all legal entities as required with the appropriate Secretary of State office.
  • Maintain list of all office leases, including addresses, lease dates and amounts.
  • Maintain list of all IT users and their related software subscriptions.
  • Maintain list of all office equipment.
  • Assist with all insurance related activities which includes requests for certificates, adding/deleting coverage for office leases, renewal information requests, applications for insurance, etc.
  • Maintain list of all corporate cell phones from Verizon.
  • Manage office supply inventory, which includes maintaining inventory and ordering supplies and toner for printers as needed.
  • Assemble legal binders, orientation packets, and other documentation for cooperative sites.
  • Order member share certificates.
  • Order food and drinks for company events/lunches as requested.
  • Order/purchase food, drink, snacks, and supplies for the commons area and ensure they are stocked regularly.
  • Distribute incoming mail and fill/update postage meter regularly.
  • Assist with courier deliveries as well as all external shipping via USPS/UPS/FedEx, etc.
  • Maintain shared copiers, order toner, and troubleshoot problems when necessary.
  • Keep common areas clean and presentable.
  • Run errands as requested (post office, pick up lunch, etc.)
  • Other duties and responsibilities as assigned.

Assist with the following accounting related activities:

  • Process weekly check run.
  • Process monthly construction draws and other draws as needed.
  • Assist in compiling copies of all invoices needed for initial loan closing on new projects.
  • Maintain list of all credit cards which includes ordering new cards and canceling cards as needed.
  • Manage the monthly credit card reporting process.
  • Bill existing cooperatives for their payroll reimbursement.
  • File payables, receivables, draw and banking related documents.

Requirements:

· Must have a minimum of three years of experience providing administrative support.

· Must have excellent written and verbal communication skills.

· Must have strong time-management skills and the ability to coordinate multiple projects at once.

· Must have strong attention to detail.

· Must have proficiency in Microsoft Office (Word, Excel, Powerpoint, etc.).

· Prefer AP experience with RealPage, Quicken, etc.

· Must maintain a professional image, adhere to the company’s core values, and maintain confidentiality.

· Must be team player who enjoys a challenge and will do what it takes to get the job done.

· Must possess a valid driver’s license.

· Must pass a background checks.

Real Estate Equities Development, LLC is the leading national senior cooperative housing developer. With our proven business model, we have developed over 40 multi-family housing projects over the past decade that serve over 3,000 member/owners living in more than 2,000 homes across multiple states with a combined value of over $350,000,000—all under the Village Cooperative brand.

If you are interested in this opportunity, please submit a resume and cover letter and then use the following link to complete a short five minute survey: http://www.cindexinc.com/c/B984B4.

You may read more about our company by visiting www.villagecooperative.com and www.reedevelopment.com.

Company Description
Real Estate Equities Development, LLC, an Eagan, Minnesota based company, is a full service development company with roots dating back to the early 70s. We specialize in the development and management of independent living senior cooperatives. Over the past decade we have developed over 40 projects comprising 2,000 units with a value of $350,000,000 in urban, suburban, and medium-sized mid-western communities. Our services include site acquisition and entitlement, project and construction management, financial analysis and capital structuring, in-house sales and marketing, and property and asset management.
Estimated annual salary
$37,790
average
Minimum
$26,538
Maximum
$66,246

TASKS

  • Manage and maintain executives' schedules.
  • Make travel arrangements for executives.
  • Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
  • Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.

SKILLS

  • Reading ComprehensionUnderstanding written sentences and paragraphs in work related documents.
  • Active ListeningGiving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
  • WritingCommunicating effectively in writing as appropriate for the needs of the audience.
  • SpeakingTalking to others to convey information effectively.

KNOWLEDGE

  • Administration and ManagementKnowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
  • ClericalKnowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
  • Customer and Personal ServiceKnowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
  • Computers and ElectronicsKnowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.

Real Estate Equities

Type

Company - Private

Size

Small

Revenue

$10M to $25M

Location

Multiple locations

Industry

Real Estate Firms
Real Estate Agencies & Brokerages Firms

Founded

1972

CEO

William R. Bisanz

Job Filters

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Maintenance LeadReal Estate EquitiesSt Paul, MN
Real Estate Equities is looking for Maintenance Technician to join our team! Ames Lake Neighborhood is 356 units and six (6) buildings located in St Paul, MN. If you love working for a company that is growing yet treats you like family, this is the place...Read more
Maintenance Tech- New BuildingReal Estate EquitiesSt Paul, MN
Real Estate Equities is looking for a Maintenance Tech to join our team! Londin Crossing is 148 units and one (1) building located in Mahtomedi, MN. The building will not start leasing until March of 2023 and the position will start in February of 2023. If...Read more
Lease Up Property ManagerReal Estate EquitiesSt Paul, MN
Title: Affordable Lease Up Manager/Property Manager Job Classification: Exempt Reports To: Portfolio Director Real Estate Equities is looking for a Lease Up Property Manager to join our team! Vista Point is 110 units and one (1) building located in...Read more
Portfolio DirectorReal Estate EquitiesSt Paul, MN
Title: Portfolio Director Job Classification: Exempt Reports to: Director of Property Management Purpose: This position is responsible for maintaining operational excellence and providing leadership to property staff. Job Duties and Responsibilities...Read more
Property ManagerReal Estate EquitiesSt Paul, MN
Purpose: Work independently and with all levels of Real Estate Equities staff to lease up a new building and successfully manage the day-to-day responsibilities and site team one the property is stabilized,. Lease Up Responsibilities: Work efficiently in a...Read more
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