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Administrative Assistant job

Real Estate Equities jobs

Company

Salary

Skills

Job Description

Job Description

Real Estate Equities Development, LLC, is recruiting for a full-time Administrative Assistant to support our Operations and Accounting Departments. This is an exciting opportunity for an Administrative Assistant to join a company that is not only an industry leader but is growing and quickly expanding.

This is a full-time position with a competitive base salary and benefits package. The ideal candidate will enjoy working in a fast-paced environment, have attention to detail, and have the ability to multi-task and stay organized while working on diverse projects.

Assist with the following Operations and general office duties:

  • Maintain a list of all legal entities formed and their related Employer Identification Numbers.
  • Renew all legal entities as required with the appropriate Secretary of State office.
  • Maintain list of all office leases, including addresses, lease dates and amounts.
  • Maintain list of all IT users and their related software subscriptions.
  • Maintain list of all office equipment.
  • Assist with all insurance related activities which includes requests for certificates, adding/deleting coverage for office leases, renewal information requests, applications for insurance, etc.
  • Maintain list of all corporate cell phones from Verizon.
  • Manage office supply inventory, which includes maintaining inventory and ordering supplies and toner for printers as needed.
  • Assemble legal binders, orientation packets, and other documentation for cooperative sites.
  • Order member share certificates.
  • Order food and drinks for company events/lunches as requested.
  • Order/purchase food, drink, snacks, and supplies for the commons area and ensure they are stocked regularly.
  • Distribute incoming mail and fill/update postage meter regularly.
  • Assist with courier deliveries as well as all external shipping via USPS/UPS/FedEx, etc.
  • Maintain shared copiers, order toner, and troubleshoot problems when necessary.
  • Keep common areas clean and presentable.
  • Run errands as requested (post office, pick up lunch, etc.)
  • Other duties and responsibilities as assigned.

Assist with the following accounting related activities:

  • Process weekly check run.
  • Process monthly construction draws and other draws as needed.
  • Assist in compiling copies of all invoices needed for initial loan closing on new projects.
  • Maintain list of all credit cards which includes ordering new cards and canceling cards as needed.
  • Manage the monthly credit card reporting process.
  • Bill existing cooperatives for their payroll reimbursement.
  • File payables, receivables, draw and banking related documents.

Requirements:

· Must have a minimum of three years of experience providing administrative support.

· Must have excellent written and verbal communication skills.

· Must have strong time-management skills and the ability to coordinate multiple projects at once.

· Must have strong attention to detail.

· Must have proficiency in Microsoft Office (Word, Excel, Powerpoint, etc.).

· Prefer AP experience with RealPage, Quicken, etc.

· Must maintain a professional image, adhere to the company’s core values, and maintain confidentiality.

· Must be team player who enjoys a challenge and will do what it takes to get the job done.

· Must possess a valid driver’s license.

· Must pass a background checks.

Real Estate Equities Development, LLC is the leading national senior cooperative housing developer. With our proven business model, we have developed over 40 multi-family housing projects over the past decade that serve over 3,000 member/owners living in more than 2,000 homes across multiple states with a combined value of over $350,000,000—all under the Village Cooperative brand.

If you are interested in this opportunity, please submit a resume and cover letter and then use the following link to complete a short five minute survey: http://www.cindexinc.com/c/B984B4.

You may read more about our company by visiting www.villagecooperative.com and www.reedevelopment.com.

Company Description
Real Estate Equities Development, LLC, an Eagan, Minnesota based company, is a full service development company with roots dating back to the early 70s. We specialize in the development and management of independent living senior cooperatives. Over the past decade we have developed over 40 projects comprising 2,000 units with a value of $350,000,000 in urban, suburban, and medium-sized mid-western communities. Our services include site acquisition and entitlement, project and construction management, financial analysis and capital structuring, in-house sales and marketing, and property and asset management.
Estimated annual salary
$37,790
average
Minimum
$26,538
Maximum
$66,246

TASKS

  • Manage and maintain executives' schedules.
  • Make travel arrangements for executives.
  • Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
  • Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.

SKILLS

  • Reading ComprehensionUnderstanding written sentences and paragraphs in work related documents.
  • Active ListeningGiving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
  • WritingCommunicating effectively in writing as appropriate for the needs of the audience.
  • SpeakingTalking to others to convey information effectively.

KNOWLEDGE

  • Administration and ManagementKnowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
  • ClericalKnowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
  • Customer and Personal ServiceKnowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
  • Computers and ElectronicsKnowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.

Real Estate Equities

Type

Company - Private

Size

Small

Revenue

$10M to $25M

Location

Multiple locations

Industry

Real Estate/Property Mgmt

Founded

1972

CEO

William R. Bisanz

Job Filters

HR DirectorReal Estate EquitiesSt Paul, MN
The HR Director is an important role to the success of the business. People are our most important asset and you’ll be the one to ensure we have a happy and productive workplace where everyone works to realize our established mission and objectives...Read more
CaretakerReal Estate EquitiesSt Paul, MN
Real Estate Equities is Providing Housing. Building Communities. Enhancing Lives. About Us In more than 45 years of operation, Real Estate Equities has continued building on our founders’ commitment to excellence and their vision of providing quality...Read more
Roving Leasing SpecialistReal Estate EquitiesSt Paul, MN
Providing Housing. Building Communities. Enhancing Lives. About Us In more than 45 years of operation, Real Estate Equities has continued building on our founders’ commitment to excellence and their vision of providing quality rental housing and ownership...Read more

Closed Job Filters

Assistant Project ManagerReal Estate EquitiesDenver, CO
  Real Estate Equities Development, LLC —the leading national senior cooperative housing developer—has an immediate opening for the right candidate. We are excited to announce that weRead more
Human Resources ManagerReal Estate EquitiesSaint Paul, MN
Purpose: This position is responsible for performing professional level human resources duties in the areas of: employee benefits, compensation, recruitment, onboarding, employee relations, policy andRead more
Leasing Agent - Fountainheah ApartmentsReal Estate EquitiesIndianapolis, IN
  Job Description Edit Purpose: Lease apartments to prospects and maintain a competitive occupancy for the community in the marketplace. Provide other general property management office duties.Read more
ControllerReal Estate EquitiesSaint Paul, MN
Purpose:  Responsible for the Property & Corporate Accounting functions of Real Estate Equities and to lead its staff in carrying out the department’s mission – to be a resourceRead more
ControllerReal Estate EquitiesSt. Paul, MN
Purpose: Responsible for the Property & Corporate Accounting functions of Real Estate Equities and to lead its staff in carrying out the department's mission - to be a resource for site and corporateRead more
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