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Administrative Assistant job

Elite Placement GroupLos Angeles, CA
Elite Placement Group jobs

Company

Salary

Skills

Benefits

Job Description

Job Description

Downtown Los Angeles based Consulting Firm is looking for an Administrative Assistant to support the President of the firm.  This is a fun and dynamic role with excellent benfits and perks!

RESPONSIBILITIES:

•             Screen telephone calls and greet visitors

•             Coordination of travel schedules and arrangements

•             Transcribe phone messages

•             Manage heavy calendars, including logistics for internal and external meeting(s)

•             Provide all relevant administrative functions including drafting documentation, spreadsheets, expense reports, etc.

•             Maintain a well-organized corporate filing system and database

•             Organize and manage catering services for small events within the company

•             Assist/maintain office and kitchen supplies, fax machine, printers and copiers

•             Schedule conference room bookings

•             Serve as back up to Administrative team, including lunch breaks and vacation

QUALIFICATIONS/REQUIREMENTS:                        

•             Excellent communication, inter-personal and organizational skills, with the ability to multi-task and remain calm in a fast-paced demanding environment.

•             Have an upbeat and professional demeanor.

•             Must be results oriented, have the demonstrated ability to effectively prioritize workflow, be organized, extremely detail oriented and able to prioritized tasks.

•             Ability to perform duties with deliberate speed and accuracy without immediate and constant direction or supervision.

•             Exercise good judgment, show initiative and be proactive.  

•             A minimum of 3 years’ experience as a high-level Assistant and experience supporting multiple managers.

•             Possess a high standard of ethics and handle sensitive information with tact and confidentiality.

•             Advanced computer skills i.e. Word, Excel, PowerPoint, MS Outlook and internet research skills

Company Description
Elite Placement Group specializes in full-time and temporary placement of administrative support, executive assistants, legal assistants, paralegals, general office support, receptionists, and human resources.

We offer full-time and temporary recruiting solutions to a wide variety of industries, including advertising, architectural, asset management, business management, commercial real estate, cpa/accounting, engineering, entertainment, executive search, fashion, foundations, investment banking, law firms, management consulting, media, non-profit organizations, property management, public relations, publishing, real estate investment trust, venture capital.

Please submit resume in Word or PDF format.

We will consider for employment, qualified applicants with criminal histories in a manner consistent with the requirements for the State of California Fair Chance Initiative for Hiring.
Estimated annual salary
$44,603
average
Minimum
$31,322
Maximum
$78,189

TASKS

  • Manage and maintain executives' schedules.
  • Make travel arrangements for executives.
  • Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
  • Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.

SKILLS

  • Reading ComprehensionUnderstanding written sentences and paragraphs in work related documents.
  • Active ListeningGiving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
  • WritingCommunicating effectively in writing as appropriate for the needs of the audience.
  • SpeakingTalking to others to convey information effectively.

KNOWLEDGE

  • Administration and ManagementKnowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
  • ClericalKnowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
  • Economics and AccountingKnowledge of economic and accounting principles and practices, the financial markets, banking and the analysis and reporting of financial data.
  • Sales and MarketingKnowledge of principles and methods for showing, promoting, and selling products or services. This includes marketing strategy and tactics, product demonstration, sales techniques, and sales control systems.
Vacation & Paid Time Off

Elite Placement Group

Type

Private Practice / Firm

Size

1 to 50 employees

Revenue

Less than $1M

Location

Stamford, CT

Industry

Business Services

CEO

Jacob Makmale, CPA, CPC

Job Filters

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