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Administrative Assistant job

Duff & PhelpsSan Francisco, CA
Duff & Phelps jobs

Company

Salary

Skills

Company Description

Duff and Phelps, a multinational financial consultancy firm, founded in 1932 by William Duff and George Phelps in Chicago, Illinois, US.
Current CEO is Noah Gottdiener.
They were founded to advocate fairness and transparency in public as well as the private sectors. They provide financial services to maximize value for clients. They offer services in the following areas of valuation, disputes and investigations, cybersecurity, and regulatory issues. They are leading global providers of risk solutions and the leaders in complex business services and have approximately 4000 skilled professionals in 25 countries around the world.
Main headquarters are in New York, United States.
They make an annual revenue of approximately $925 million (USD).
They differentiate themselves in their commitment to question assumptions, critically analyze the facts and provide the clients with what they need to know to make favorable decisions.

Job Description

Our professionals balance analytical skills, deep market insight and independence to deliver solid, defensible analysis and practical advice to our clients. As an organization, we think globally. We create transparency in an opaque world, and we encourage our people to do the same. That means when you take your place on our team, you'll discover a supportive and collaborative work environment that empowers you to excel. If you're ready to share your perspective with the world, then you can make a real impact here. This is the Duff & Phelps difference.

Duff & Phelps' Administrative Services team is often the first to be called upon at the beginning of a global initiative. We are a network of individuals with diverse backgrounds and experiences who always lend a helping hand to each other when deadlines are tight.

At Duff & Phelps, your work will help protect, restore and maximize value for our clients. Join us and together we'll maximize the value of your career.

RESPONSIBILITIES:

* Greeting guests to the office

* Answering the main phone line and routing calls to the appropriate employee

* Organization and tidying of the office

* Indexing of client/project documents and boxes

* Filing documents

* Receipt and distribution of mail

* Maintaining office machines (Keurig, Nespresso, etc.)

* Submitting maintenance requests (light replacements, carpet cleaning, etc.)

* Scheduling courier services

* Setting-up desks for new hires / cleaning out desks for departures;

* Ordering team lunches and dinners (when working late on client engagements, primarily)

* Scheduling conference rooms, preparing rooms for meetings

* Assisting with employee goodwill events/initiatives

* Managing inventory of and ordering office and break room supplies

* Maintain library, including in/out tracking of

* Assist in creating and updating new hire packets

* Assist with EA overflow tasks (expense reports, time entry, director requests)

* Printing and compiling hard copy documents.

REQUIREMENTS:

* Friendly and energetic

* Organized

* Detail oriented

* Attention to detail, ability to manage time and workflow

* Focus on quality work

* Proficient in Excel, Word and Outlook

In order to be considered for a position at Duff & Phelps, you must formally apply via careers.duffandphelps.jobs

Duff & Phelps is committed to providing equal opportunities in employment. We will not discriminate between applications for reason of gender, gender identity, race, religion, color, nationality, ethnic origin, sexual orientation, marital status, veteran status, age or disability.
Estimated annual salary
$49,362
average
Minimum
$34,664
Maximum
$86,531

TASKS

  • Manage and maintain executives' schedules.
  • Make travel arrangements for executives.
  • Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
  • Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.

SKILLS

  • Reading ComprehensionUnderstanding written sentences and paragraphs in work related documents.
  • Active ListeningGiving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
  • WritingCommunicating effectively in writing as appropriate for the needs of the audience.
  • SpeakingTalking to others to convey information effectively.

KNOWLEDGE

  • Administration and ManagementKnowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
  • ClericalKnowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
  • Customer and Personal ServiceKnowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
  • Computers and ElectronicsKnowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.

Duff & Phelps

Type

Company - Private

Size

Large

Revenue

$1B to 2B

Location

345 California St # 2100San Francisco, CA, 94104and others

Industry

Financial Consultants

Founded

1932

CEO

Noah Gottdiener

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