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Administrative assistant marketing job

Boston Properties jobs



Company Description

Boston Properties is a real estate company founded in 1970 and headquartered in Boston, Massachusetts. They have 750 individuals who are bringing talent, experience, and insight to identify real estate opportunities. They have financial strength, industry relationships, focus on sustainable and responsible business. They have their business in five markets such as New York, San Francisco, Boston, Los Angeles, and Washington DC. It is an integrated real estate company and they are providing substantial help to new businesses to grow and thrive. They are providing multitudes of services such as Retirement saving plan with company match, Health, dental, and vision insurance, Generous Paid time off, Commuter benefit program, Tuition Reimbursement, Wellness programs, and many more. They have multiple specialties in which they are providing their services such as Property Management, Construction Management, Commercial Real Estate, Real Estate Development, REIT, and Real Estate Acquisition, and many more. They used to recruit new talented in many domains such as Payroll coordinator, Property Management Coordinator, Assistant Property management, Building Engineer, Concierge Representative, and many more. Their employee’s annual growth rate is 1%.

Job Description

Administrative Assistant (Marketing) Primary Purpose of Position: As a member of the Marketing Team, provide administrative support for marketing, advertising, sponsorship and community relations efforts for the Boston Region. Assist with coordination of special events, tenant relations, and assigned marketing projects. Essential Functions: Provide general administrative support to include answering telephones, scheduling meetings, scanning and typing. Provide full calendar and contact support for Marketing Director and Marketing Manager to include meeting scheduling, responding to internal and external requesters. Provide full travel coordination including air, hotel, and car service for Marketing Director and Marketing Manager. Assist all departments and external customers with marketing collateral requests and response to inquiries. Maintain all marketing files (electronic and hard copies), photo library and revenue related photos and documentation. Respond to all marketing requests and direct to appropriate team members. Maintain and update marketing promotional materials and collateral. Manage invoices, track expenses, process credit card statements and employee reimbursements for marketing team; create purchase orders and work orders. Coordinate sponsorship outreach and prospecting, including researching and obtaining contact info, cold calling leads, and maintaining brand/media agency database. Conduct initial outreach, track responses and coordinate follow up and tours. Conduct site visits and participate in event execution, including staffing load ins, check ins, and monitoring breakdown. Manage Promotional License Agreements and ensure compliance with legal and insurance requirements. Maintain revenue reports and corresponding data. Coordinate proposals, documentation, installation and takedown for banner program. Create and distribute internal weekly “Events this Week” email to notify security and vendors of weekly events at Prudential Center. Act as backup for social media communications; assist with sourcing event information from sponsors for promotion on social media outlets. Coordinate logistics and assist in event planning and execution as assigned, including liaising with caterers, arranging retailer participation, coordinating vendors, and staffing. Coordinate Prudential Tower lighting program, and liaise with other regional properties to coordinate lighting colors. Oversee the creation and scheduling of all Captivate advertisements uploaded to elevator screens located at Prudential Center. Non-Essential Functions: Perform other duties as assigned. Perform backup receptionist duties and mailroom assistance as part of the administrative team as needed. Requirements and Qualifications: A high school diploma or equivalent educational certification required. A BA/BS is preferred. A minimum of 2–4 years prior administrative experience required. Previous marketing experience is highly desirable. Excellent oral and written communication skills. Ability to work under pressure in fast-paced environment. Ability to work independently, as well as part of a team. Ability to effectively interface with all departments of the Company and to represent the Company in a highly professional manner. Attention to detail. Ability to take initiative with projects and tasks. Ability to create timelines, exceed deadlines and juggle many projects simultaneously. Flexibility with work schedule as work on nights and weekends is required when marketing events are occurring or are requiring preparation. Strong organization and multi-task management skills. Knowledge of basic web design, graphic design, and desktop publishing programs, including project management preferred. Proficiency in Office Suite Physical Requirements: Involves work of a general office nature usually performed sitting – such as operation of a computer. Involves work of a general office nature usually standing such as operation of a fax and printer. Involves movement between departments and throughout building to facilitate work. Involves movement between properties to facilitate regional events. Internal and External Contacts: This position interacts with all levels of employees within Boston Properties and with retail tenant managers, outside vendors, event production staff, and the general public. Reporting Structure: This position reports directly to the Office Manager who provides supervision and guidance, and evaluates work performance on a periodic basis. This position supports and receives work assignments from the Marketing Director and the Marketing Manager.
Estimated annual salary

Boston Properties


Company - Public




$2B to $5B


Multiple locations


Real Estate Firms
Real Estate Agencies & Brokerages Firms



Job Filters

Property Management CoordinatorBoston Properties, Inc.Brooklyn, NY
Primary Purpose of Position: Assist Property Management with the day-to-day operations and tenant relations of assigned property or portfolio through the coordination of tenant requests and administration of maintenance services. Serve as the primary point...Read more
Assistant Property ManagerBoston Properties, Inc.Boston, MA
Primary Purpose of Position: Oversee the resolution and manage the timely completion of day-to-day operational issues at assigned properties or property. Serve as tenant liaison in the building and maintain a high level of tenant satisfaction. Essential...Read more
Network EngineerBoston PropertiesSan Francisco, CA
Primary Purpose of Position: This role serves as a member of a hands-on technical team responsible for the administration of products and services in support of the management and security of systems, network infrastructure components, voice services and...Read more
Systems AdministratorBoston PropertiesBoston, MA
Primary Purpose of Position: This position provides day-to-day administration of BXP’s enterprise applications by supporting and maintaining configurations, security standards, overall system integrity and data integrations. The position performs analysis...Read more
Database AdministratorBoston PropertiesBoston, MA
Primary Purpose of Position: Support the administration and management of an extensive data environment supporting enterprise, operational and analytic platforms built on Microsoft technologies. Support data integrations between on-premise and/or cloud...Read more

Closed Job Filters

Concierge representativeBoston PropertiesBoston, MA
Primary Purpose of Position:Provide customer service to retail customers, visitors, employees, and tenants of the Prudential Center. Essential Functions:Marketing:Welcome and assist all shoppers andRead more
Essential FunctionsTalent AcquisitionGreet and welcome candidates interviewing in Boston.Post open positions on internal and external job boards.Coordinate and schedule phone interviews and in-personRead more
Office managerBoston PropertiesBoston, MA
Boston Properties is looking for an Office Manager to join our DC team! Report ing to the Executive Vice President, the Office Manag er is responsible for direct ing the Office Services oper ationsRead more
Construction managerBoston PropertiesBoston, MA
Construction Manager Primary Purpose of Position: Manage construction for new base buildings, tenant improvements, and large capital expenditure projects. Essential Functions: Manage relationships andRead more
Associate counselBoston PropertiesWashington, D.C., DC
Associate Counsel Primary Purpose of Position: Perform legal work to assure consistency with and advancement of Boston Properties’ business objectives and policies, and applicable legal requirements.Read more
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