Administrative Assistant (SHAH) job

McHenry County CollegeCrystal Lake, IL
McHenry County College jobs





Company Description

McHenry County College is in Crystal Lake, Illinois. McHenry County College is an institution for higher education that is serving since 1967. McHenry County College is the premium community college in the vicinity of McHenry County, Crystal Lake. McHenry County College brings you the opportunity to have both credit and non-credit programs. McHenry County College has approximately 700 full and part-time workers, 93 tutors, 22+ student organizations, and 116 scholarships. McHenry County College has a professional team of 500 – 1,000 staff members. McHenry College County has a board of trustees that missions to provide quality education to the students enrolled in McHenry County College. If you have good communication, negotiation, management, and teaching skills, send in your job applications at McHenry County College.

Job Description

POSITION SUMMARY: Responsible for providing advanced administrative support to the Administrator, Department Chairs and faculty within the assigned College department and/or division.  Provide outstanding customer service to employees, students and external customers while maintaining a smooth operation of the office.  Effectively and efficiently handling a variety of administrative support duties that support the Division.

·      Provide administrative support and reception/customer service to the assigned department Administrator and department chairs, responding to a wide variety of inquiries from College employees, faculty, students, and community members

·      Create and maintain a variety of documents (e.g. forms, presentation materials, meeting agendas, minutes, etc.), aligning with branding standards of the College

·      Provide administrative support for projects (e.g. reports, communications) including, but not limited to, gathering data, composing, proofreading, disseminating and updating information in a variety of modes

·      Assist with meeting/special event preparation (e.g. team meetings, committee meetings, etc.) by drafting the agenda, sending invitations, scheduling facilities, taking minutes, arranging catering/other services as necessary.  This includes participating in the event as requested by the Administrator or College administration

·      Coordinate internal logistical arrangements for department-sponsored or college-sponsored events

·      Coordinate external divisional/departmental as requested by Administrator, including but not limited to programming observations held at an off campus location, external agency assessments,

·      Develop and maintain a working familiarity with the College Strategic Plan and related activities

·      Assist in data gathering, documentation, and preparation of various department procedures

·      Compile information for governmental and institutional reports (ICCB, HLC, Program Reviews, course proposals, grant applications, etc.) and assist in preparing reports

·      Facilitate the Administrator's academic administrative processes, including but not limited to, TABS, syllabi collection, office hours/faculty schedules, or student evaluations

·      Enter data and extract information from the College’s ERP or other College software/systems, including but not limited to, generating reports, preparing Notification of Assignments (NOAs)/stipends, load reports and creating/updating course section builds

·      Develop a working understanding of the budget process including tasks such as payment requisitions, budget transfers, and mainframe budget software. Track and follow up, as needed, with financial transactions and contracts, including grant-related contracts and expenditures

·      Provide support for standing committees, advisory groups, shared governance, and/or division/department meetings; act as recording secretary and disseminate minutes

·      Maintain an up-to-date central filing system

·      Perform general clerical duties – word processing, filing, record keeping, maintain copy/fax machine supplies and materials, proofreading, etc., and maintain Outlook calendars

·      Provide complete, accurate, and timely information to the Administrator, department chairs, faculty, staff, students, and the community regarding office and other College procedures

·      Serve as office representative at College meetings, professional meetings, seminars and workshops as requested.  May serve on college-wide committees as needed

·      Develop and keep up-to-date procedure manuals for the various departments within the Division

·      Provide daily direction and training for staff and student employees

·      Work collaboratively with others (e.g. colleagues, stakeholders, vendors) to accomplish functions and responsibilities, including providing administrative backup for other department administrative support services during breaks, lunches, emergencies, vacations or other unexpected absences

·      Maintain currency in college processes and technologies

·      Perform related administrative support duties specific to the assigned department and assigned by the Administrator

·      Assume additional duties as assigned by immediate supervisor

Estimated annual salary


  • Manage and maintain executives' schedules.
  • Make travel arrangements for executives.
  • Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
  • Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.


  • Reading ComprehensionUnderstanding written sentences and paragraphs in work related documents.
  • Active ListeningGiving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
  • WritingCommunicating effectively in writing as appropriate for the needs of the audience.
  • SpeakingTalking to others to convey information effectively.


  • Administration and ManagementKnowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
  • ClericalKnowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
  • Customer and Personal ServiceKnowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
  • Computers and ElectronicsKnowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.
Vacation & Paid Time Off

McHenry County College


College / University




$10M to $25M


8900 Us Highway 14Crystal Lake, IL, 60012and others






Clinton Gabbard

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