Administrative Assistant (SHAH) job

McHenry County CollegeCrystal Lake, IL
McHenry County College jobs

Company

Salary

Skills

Benefits

Company Description

McHenry County College is in Crystal Lake, Illinois. McHenry County College is an institution for higher education that is serving since 1967. McHenry County College is the premium community college in the vicinity of McHenry County, Crystal Lake. McHenry County College brings you the opportunity to have both credit and non-credit programs. McHenry County College has approximately 700 full and part-time workers, 93 tutors, 22+ student organizations, and 116 scholarships. McHenry County College has a professional team of 500 – 1,000 staff members. McHenry College County has a board of trustees that missions to provide quality education to the students enrolled in McHenry County College. If you have good communication, negotiation, management, and teaching skills, send in your job applications at McHenry County College.

Job Description

POSITION SUMMARY: Responsible for providing advanced administrative support to the Administrator, Department Chairs and faculty within the assigned College department and/or division.  Provide outstanding customer service to employees, students and external customers while maintaining a smooth operation of the office.  Effectively and efficiently handling a variety of administrative support duties that support the Division.

·      Provide administrative support and reception/customer service to the assigned department Administrator and department chairs, responding to a wide variety of inquiries from College employees, faculty, students, and community members

·      Create and maintain a variety of documents (e.g. forms, presentation materials, meeting agendas, minutes, etc.), aligning with branding standards of the College

·      Provide administrative support for projects (e.g. reports, communications) including, but not limited to, gathering data, composing, proofreading, disseminating and updating information in a variety of modes

·      Assist with meeting/special event preparation (e.g. team meetings, committee meetings, etc.) by drafting the agenda, sending invitations, scheduling facilities, taking minutes, arranging catering/other services as necessary.  This includes participating in the event as requested by the Administrator or College administration

·      Coordinate internal logistical arrangements for department-sponsored or college-sponsored events

·      Coordinate external divisional/departmental as requested by Administrator, including but not limited to programming observations held at an off campus location, external agency assessments,

·      Develop and maintain a working familiarity with the College Strategic Plan and related activities

·      Assist in data gathering, documentation, and preparation of various department procedures

·      Compile information for governmental and institutional reports (ICCB, HLC, Program Reviews, course proposals, grant applications, etc.) and assist in preparing reports

·      Facilitate the Administrator's academic administrative processes, including but not limited to, TABS, syllabi collection, office hours/faculty schedules, or student evaluations

·      Enter data and extract information from the College’s ERP or other College software/systems, including but not limited to, generating reports, preparing Notification of Assignments (NOAs)/stipends, load reports and creating/updating course section builds

·      Develop a working understanding of the budget process including tasks such as payment requisitions, budget transfers, and mainframe budget software. Track and follow up, as needed, with financial transactions and contracts, including grant-related contracts and expenditures

·      Provide support for standing committees, advisory groups, shared governance, and/or division/department meetings; act as recording secretary and disseminate minutes

·      Maintain an up-to-date central filing system

·      Perform general clerical duties – word processing, filing, record keeping, maintain copy/fax machine supplies and materials, proofreading, etc., and maintain Outlook calendars

·      Provide complete, accurate, and timely information to the Administrator, department chairs, faculty, staff, students, and the community regarding office and other College procedures

·      Serve as office representative at College meetings, professional meetings, seminars and workshops as requested.  May serve on college-wide committees as needed

·      Develop and keep up-to-date procedure manuals for the various departments within the Division

·      Provide daily direction and training for staff and student employees

·      Work collaboratively with others (e.g. colleagues, stakeholders, vendors) to accomplish functions and responsibilities, including providing administrative backup for other department administrative support services during breaks, lunches, emergencies, vacations or other unexpected absences

·      Maintain currency in college processes and technologies

·      Perform related administrative support duties specific to the assigned department and assigned by the Administrator

·      Assume additional duties as assigned by immediate supervisor

Estimated annual salary
$36,651
average
Minimum
$25,738
Maximum
$64,249

TASKS

  • Manage and maintain executives' schedules.
  • Make travel arrangements for executives.
  • Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
  • Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.

SKILLS

  • Reading ComprehensionUnderstanding written sentences and paragraphs in work related documents.
  • Active ListeningGiving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
  • WritingCommunicating effectively in writing as appropriate for the needs of the audience.
  • SpeakingTalking to others to convey information effectively.

KNOWLEDGE

  • Administration and ManagementKnowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
  • ClericalKnowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
  • Customer and Personal ServiceKnowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
  • Computers and ElectronicsKnowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.
Vacation & Paid Time Off

McHenry County College

Type

College / University

Size

Medium

Revenue

$10M to $25M

Location

8900 Us Highway 14Crystal Lake, IL, 60012and others

Industry

Education/Training

Founded

1967

CEO

Clinton Gabbard

Job Filters

FILTER JOBS
Coordinator of Personal Development ProgramMcHenry County CollegeCrystal Lake, IL
Job TitleCoordinator of Personal Development ProgramDepartmentCommunity EducationFLSA StatusExemptJob TypeStaffPosition Grade10Employee TypeFull TimeHiring RangeCommensurate with experienceGrant FundedNoWork Year12 MonthsTypical Work Schedule40 Hours...Read more
Children's Learning Center (CLC) - Student EmployeeMcHenry County CollegeCrystal Lake, IL
Job TitleChildren's Learning Center (CLC) - Student EmployeeDepartmentChildren's Learning CenterEmployee TypePart TimeHourly Rate$11.00Academic TermFallAnticipated ScheduleHours will be determined upon the need of the CLC and the student employee's class...Read more
Floriculture InstructorMcHenry County CollegeCrystal Lake, IL
Adjunct Faculty TitleFloriculture InstructorDepartmentHorticultureJob TypeFacultyEmployee TypeFull TimeAcademic YearSpringCourse(s)Teach floriculture classesAnticipated ScheduleTBDLocationMain CampusPay Rate InformationPer adjunct contractPosition Start...Read more
Instructor of Nursing (OB and Med-Surg)McHenry County CollegeCrystal Lake, IL
Job TitleInstructor of Nursing (OB and Med-Surg)DepartmentNursing ProgramFLSA StatusExemptJob TypeFacultyPosition GradeFacultyEmployee TypeFull TimeHiring RangeCommensurate with experienceGrant FundedNoWork Year9 MonthsTypical Work ScheduleThis is a full...Read more
Programmer AnalystMcHenry County CollegeCrystal Lake, IL
Job TitleProgrammer AnalystDepartmentITFLSA StatusExemptJob TypeStaffPosition Grade10Employee TypeFull TimeHiring RangeCommensurate with experienceGrant FundedNoWork Year12 MonthsTypical Work Schedule40 Hours | Flexible to meet department needs to include...Read more

Closed Job Filters

FILTER JOBS
Farm Practicum Director, Center for Agrarian LearningMcHenry County CollegeCrystal Lake, IL
The Farm Practicum Director for the Center for Agrarian Learning will oversee the experiential learning component of students in MCC’s Entrepreneurial Agriculture Degree. This position will coordinateRead more
Construction ManagementMcHenry County CollegeCrystal Lake, IL
Posting Details Position Information Posting Number Adjunct199 Adjunct Faculty Title Construction Management Department Constr Applic Mgmt Job Type Adjunct Faculty Employee Type Part Time AcademicRead more
Senior Programmer AnalystMcHenry County CollegeMcHenry County, IL
BE A PIVOTAL PART OF A STUDENT’S SUCCESS. At McHenry County College (MCC), we champion the learning process by inspiring and equipping our students to successfully live and work in the world. As theRead more
Administrative Assistant I (Career Services)McHenry County CollegeCrystal Lake, IL
Position Information Position Information Posting Number MAIN 2019-382-REQ Job Title Administrative Assistant I (Career Services) Department Career Services FLSA Status Non-Exempt Position Grade 7 JobRead more
Coordinator of Court - Mandated ProgramsMcHenry County CollegeMcHenry County, IL
POSITION SUMMARY: Coordinate the day-to-day- operations of the MCC Court-Mandated Programs which includes Focus on the Kids and the Traffic Safety School. Reports To: Director of Community EducationRead more
Similar jobs in the area
Join industry leader as an Admin Assistant helping the organization grow $20/HR If you enjoy working independently and in a fast pace this role is for you - Apply Here! Description: • Responsible for reviewing and preparing documentation. • Correspond with...Read more
Description: Primarily will be answering reception calls and directing to the proper person Will assist with additional administrative tasks as needed Maintain Amada Service Training program; work with trainers and managers to schedule classes, update...Read more
Road Ranger, a growing multi-state Travel Center company, is seeking an Administrative Assistant to join its Operations Department. The Administrative Assistant provides general support with a variety of administrative and clerical duties and other related...Read more
EverGreen Landscape Associates LLC, an award-winning landscape installation and maintenance company serving the Northwest suburbs of Chicago is seeking an Administrative Assistant. This position is a seasonal part time/hourly position with flexible hours...Read more
gig jobs
Maintenance Mechanic - Start at $30.90/Hour + $6,000 Sign-On BonusGreat Lakes Coca-Cola - Niles, IL - Maintenance MechanicCrystal Lake, IL
GREAT LAKES COCA-COLA IS NOW HIRING Maintenance Mechanic in Niles, IL Start at $30.90/Hour $6,000 Sign-On Bonus Excellent Benefits About Great Lakes Coca-Cola: Great Lakes Coca-Cola Bottling is a dedicated Coca-Cola bottler and distributor. Our team of...Read more
Administrative AssistantJerald Novak Attorney at LawGrayslake, IL
We are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: Modify pre-written correspondence letters and other documents schedule appointments and...Read more
gig jobs
Delivery Driver / CourierDoorDashCrystal Lake, IL
Your time. Your Goals. What is DoorDash Available in over 4,000 cities in the U.S, DoorDash connects local businesses and local drivers (called Dashers) with opportunities to earn, work, and live. As a Dasher , you can be your own boss and enjoy the...Read more
Administrative AssistantD and H Energy Management LLCCarpentersville, IL
We are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: Draft correspondences and other formal documents Plan and schedule appointments and...Read more
Part time admin assistant - 20 flexible hours or days per week - Assist in small, friendly real estate office - Must have good computer skills and be willing to learn new systems - Salary $20+ per hour - Insurance available Company Description Real Estate...Read more
We are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: Draft correspondences and other formal documents Designing and completing forms for...Read more
Administrative AssistantVentas / LilllibridgeLibertyville, IL
Provides administrative and operational support for Property Management Office and functions as frontline contact to external and internal customers, tenants and vendors. Applicant should have experience with property management and real estate accounting...Read more
We are seeking a motivated and upbeat individual to join our team. Responsibilities: Process Permit Applications Process DIGGER and JULIE Requests Submit Material Tickets Reconcile Trucking tickets with invoices Maintain organized filing system Perform all...Read more
Show more jobs
500+ more jobs

Similar jobs

We're growing! This is a fantastic time to join us! This is not a data entry admin, we're seeking a responsible person who knows how to take initiative, someone not afraid to talk on the phone and someone that can make things happen! Show me how you're...Read more
Administrative AssistantNovomatic Americas Sales LLCDes Plaines, IL
Job description: Administrative Assistant Job type: Full time employee Address: Mt. Prospect, IL Industry: Gaming Years of Experience: 2+ Our Group is an integrated, global gaming company which produces, distributes and operates high tech gaming equipment...Read more
Administrative AssistantNoor StaffingDeerfield, IL
Job Description: Position: Administrative Assistant Client: One of the biggest multinational investment bank and financial services company Pay rate: $21.63/HR Duration: 12 months with possible extension/long-term depending on your performance, attendance...Read more
JOB TITLE: Administrative Assistant REPORTS TO: CEO SUPERVISES: N/A RESPONSIBILITIES: This position requires assisting the Controller with a wide variety of responsibilities ranging from Accounts Payable, Draw Preparation, Closing Doc Preparation and...Read more
Showroom Manager | Concierge | Administrative Assistant This location is the Head Quarters for an Office Furniture Dealership. 150,000 Sq. Ft. Showroom/Warehouse that is open to the public. Client requires a resume along with a cover letter. Duties Include...Read more
Administrative Assistant – Vernon Hills, IL $48,000 – $52,000/Annually Do you want to be a part of a leading interior design company that has completed over $100 million in successful projects? You have an opportunity to be a part of a creative, values...Read more
Administrative AssistantMynt AgencySt Charles, IL
We are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: Draft correspondences and other formal documents Plan and schedule appointments and...Read more
Knowledge of Word Excel Quickbooks Copying Taking MessagesRead more
DTV Innovations is looking for highly organized and detail oriented administrative assistant to keep our office running smoothly and efficiently. We are a small company, so there will be a lot of room for growth and learning opportunity. Duties and...Read more
Lakeside Plumbing, Inc is a family owned and operated plumbing company serving Chicago’s North Shore and surrounding suburbs for over 20 years. Located in Buffalo Grove, Lakeside Plumbing strives for excellence in meeting everyone’s plumbing needs...Read more