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Administrative Coordinator for Engineering - Washington job

AASHTO (American Association of State Highway and Transportation Officials) jobs

Company

Salary

Skills

Company Description

Founded in 1914, and headquartered in Washington, DC., United States, American Association of State Highway and Transportation Officials is a standard-setting body that publishes test protocols, specifications, and guidelines used in highway construction and design throughout the United States. The organization welcomes individuals with strong analytical skills, and bold decision-makers like you to apply for an open job position. You will get the opportunity to work in a dynamic and faced-paced environment. Its current job opportunities include Highway Maintenance Worker, Communications Consultant, Safety Coordinator, Equipment Technician Lead, Processing Specialist, Highway Traffic Operations Center Operator, Traffic Operations Specialist, and many more.

Job Description

The American Association of State Highway and Transportation Officials (AASHTO), a national transportation association, seeks a motivated, independent administrative professional with solid web and database skills to assist multiple program managers in our Engineering department with tasks including: updating web site content, updating membership databases, tracking invoices and expenses, conducting and troubleshooting webinars, drafting and disseminating surveys, and coordinating meeting schedules.�This is a full-time position located in our Washington, DC office. ����������������������������������������A minimum of two years� experience in an administrative role and�Associate�s degree is required. Strong organizational skills and attention to detail are a must, as are effective and professional communication skills through e-mail and on the phone. Experience using WordPress, SharePoint, Microsoft Office Suite, and other web and computer-based applications strongly desired. �Specific duties include the following: ���������Updating and maintaining membership database listings for committees and technical service programs within the Engineering Team, including collecting and compiling data from the member departments, responding to membership database query requests, and providing customized reports���������Updating web sites for committees and technical service programs in WordPress and SharePoint formats, e.g., updating content, posting presentations from conferences, posting webinar links, etc.���������Creating and managing e-mail groups���������Updating spreadsheets for annual budgeting purposes���������Balloting documents through the committee structure���������Assisting with meeting logistics, e.g., preparing draft agendas, coordinating/confirming invited speakers, coordinating invitational travel, tracking costs, and reviewing reimbursement requests���������Scheduling conference calls, meetings, webinars, etc.���������Coordinating webinars, including scheduling, tracking, running, and troubleshooting���������Drafting and disseminating electronic surveys and creating reports based on the results���������Reviewing incoming invoices and travel reimbursements���������Tracking incoming and outgoing invoices, following up to ensure payment has been made or received, ensuring allocation to the correct program, answering external questions ���������Tracking financial contributions to technical service programs���������Drafting PowerPoint presentations�Please send cover letter and resume by Wednesday, July 10 to recruiter@aashto.org. Equal Employment Opportunity Employer. �
Estimated annual salary
$45,283
average
Minimum
$38,171
Maximum
$53,700

TASKS

  • Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
  • Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
  • Create, maintain, and enter information into databases.
  • Use computers for various applications, such as database management or word processing.

SKILLS

  • Reading ComprehensionUnderstanding written sentences and paragraphs in work related documents.
  • Active ListeningGiving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
  • WritingCommunicating effectively in writing as appropriate for the needs of the audience.
  • SpeakingTalking to others to convey information effectively.

KNOWLEDGE

  • Administration and ManagementKnowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
  • ClericalKnowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
  • Customer and Personal ServiceKnowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
  • Computers and ElectronicsKnowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.

AASHTO (American Association of State Highway and Transportation Officials)

Type

Nonprofit

Size

Small

Location

Washington, DC,

Industry

Transportation/Logistics

Founded

1914

Job Filters

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Marketing ManagerAASHTO (American Association of State Highway and Transportation Officials)Washington, DC
The American Association of State Highway and Transportation Officials is currently hiring a Marketing Manager, a full-time position located in our Washington, DC office. Nature of the Position: The Marketing Manager will play a key role in coordinating...Read more
Transportation Products Program SpecialistAASHTO (American Association of State Highway and Transportation Officials)Washington, DC
The American Association of State Highway and Transportation Officials is currently hiring a Transportation Products Program Specialist, a full-time position located in our Washington, DC office. Nature of the Position: The Transportation Products Program...Read more
Senior Technical EditorAASHTO (American Association of State Highway and Transportation Officials)Washington, DC
The American Association of State Highway and Transportation Officials is currently hiring a Senior Technical Editor, a full-time position located in our Washington, DC office. Nature of Position: The Senior Technical Editor aids the Director of...Read more
AASHTO (American Association of State Highway and Transportation Officials): Marketing ManagerAASHTO (American Association of State Highway and Transportation Officials)Washington, DC
The American Association of State Highway and Transportation Officials is currently hiring a Marketing Manager, a full-time position located in our Washington, DC office.Nature of the Position:The Marketing Manager will play a key role in coordinating and...Read more
AASHTO (American Association of State Highway and Transportation Officials): Senior Technical EditorAASHTO (American Association of State Highway and Transportation Officials)Washington, DC
The American Association of State Highway and Transportation Officials is currently hiring a Senior Technical Editor, a full-time position located in our Washington, DC office. Nature of Position:The Senior Technical Editor aids the Director of...Read more

Closed Job Filters

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Program Manager for FreightAASHTO (American Association of State Highway and Transportation Officials)Washington, DC
The American Association of State Highway and Transportation Officials is currently hiring a Program Manager, a position located in Washington, DC. Nature of Position: The Program Manager for FreightRead more
Program Manager for FreightAASHTO (American Association of State Highway and Transportation Officials)Washington Navy Yard, DC
The American Association of State Highway and Transportation Officials is currently hiring a Program Manager, a position located in Washington, DC. Nature of Position: The Program Manager for FreightRead more
Project ManagerAASHTO (American Association of State Highway and Transportation Officials)Washington, DC
The American Association of State Highway and Transportation Officials is currently hiring a Project Manager, a position located in Washington, DC. Nature of Position: The Project Manager takes a leadRead more
Project Manager - WashingtonAASHTO (American Association of State Highway and Transportation Officials)Seattle, WA
The American Association of State Highway and Transportation Officials is currently hiring a Project Manager, a position located in Washington, DC. Nature of Position: The Project Manager takes a leadRead more
Program Manager for FreightAASHTO (American Association of State Highway and Transportation Officials)Seattle, WA
The American Association of State Highway and Transportation Officials is currently hiring a Program Manager, a position located in Washington, DC. Nature of Position: The Program Manager for FreightRead more
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