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Administrative Coordinator job

AerotekAustin, TX
Aerotek jobs




Company Description

Aerotek, the Hanover, Maryland-based recruiting and staffing agency, offers workforce management services as well as short-term, seasonal staffing solutions within a wide range of industries including accounting, administrative & support services, environmental, and financial services. Diversity and inclusion is at the forefront of the Aerotek core values. Its corporate culture is rooted in guiding principles to build and nurture quality relationships that allows Aerotek to connect people with jobs. As ab Aerotek employee, the company will offer you benefits including national PPO with dental and vision, life insurance, accidental death & dismemberment and disability, a 401(k) plan, and paid time off. Via the Employee Discount Program, you might have access to discounts on car rentals, electronics, entertainment, fashion, travel and several other services.

Job Description

Hiring for an Administrative Coordinator role in Bee Cave/ South Austin area for a large construction company.
Pay will be $18-21/hr, hours are 8-5 or 7-4.
  • University degree in Business or related field, plus preferably 3 years professional experience
  • A prior coordinator or office assistant role is a plus
  • Ability to learn and guide others with multiple software platforms and database systems
  • Proven ability to work collaboratively as part of a team.
  • A bias for action : the ability to operate with a high sense of urgency while maintaining a high degree of professionalism.
Responsibilities will include but may not be limited to:
  • Assisting with consultant new hire recruitment process - track all incoming profiles for review, coordinate initial call and follow up logistics, interface with hiring agencies.
  • As directed, assisting with on-boarding and off-boarding duties - communicate with consultants worldwide to collect required documents from candidates and new hires, address process-related inquiries, help identify and save FAQs
  • Assist the Training and Resource Manager with tools for new hire and refresher training
  • Schedule and help deliver initial systems training,
  • Assist with everyday global consultant "help desk" inquiries
  • Ensure that all profiles are accurately and thoroughly inventoried in our skills matrix and professional resumes; maintain and update the global resource skills matrix on a regular basis
  • Maintain internal resume bank - help review and edit resumes (CVs) for accuracy, readability and consistency before moving to doc control
  • Coordinate annual supplier evaluation cycle activities
  • As directed, partner with various teams to deliver short term execution on projects
  • Systems data and analysis: upkeep and analysis of consultant project and internal activity to assist with recording departmental metrics, trends and performance reporting
  • Coordinate regional team calls and meetings
  • Facilitate multi-party calls comprised of multi-disciplinary teams.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call or email .com for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.

Job Requirements:
Estimated annual salary


  • Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
  • Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
  • Create, maintain, and enter information into databases.
  • Use computers for various applications, such as database management or word processing.


  • Reading ComprehensionUnderstanding written sentences and paragraphs in work related documents.
  • Active ListeningGiving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
  • WritingCommunicating effectively in writing as appropriate for the needs of the audience.
  • SpeakingTalking to others to convey information effectively.


  • Administration and ManagementKnowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
  • ClericalKnowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
  • Customer and Personal ServiceKnowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
  • Computers and ElectronicsKnowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.



Company - Private




$1M to $5M


Multiple locations


Employment Services




Todd Mohr

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