Expired job

Just missed a job?

Sign up and never miss an opportunity again!

Administrative Officer job

Federal Aviation Administration jobs





Company Description

Since the last 50 years, the Federal Aviation Administration (FAA) is developing the safest and reliable air transportation system in the world. The FAA is working with federal and industry partners to develop a system that fully accommodates changing needs of businesses and customers in the 21st century. The FAA issues and enforces regulations and minimum standards for operating and maintaining aircraft wherein it operates a network of airport towers, air route traffic control centers, and flight service stations traffic. The FAA maintains systems to control voice and data communications equipment, radar facilities, computer systems, and visual display equipment at flight service stations. It registers aircraft and records documents of aircraft and administers aviation insurance programs. The FAA helps in developing aircraft, engines, and equipment and conduct aeromedical research and regulate and encourage the U.S. commercial space transportation industry. Atop, the company conducts research and develops systems for safe and effective air navigation and air traffic control.

Job Description

Administrative Officer
Department of Transportation

Federal Aviation Administration

AFN, ARA, Office of the Regional Administrator, Western-Pacific Region, WP001
  • ##### Open & closing dates

09/03/2019 to 09/16/2019

  • ##### Service


  • ##### Pay scale & grade


  • ##### Salary

$71,308 to $110,531 per year

Salary includes locality payment of 31.47%

  • ##### Appointment type


  • ##### Work schedule



1 vacancy in the following location:


El Segundo, CA 1 vacancy

Relocation expenses reimbursed


Telework eligible

Yes as determined by agency policy

- Duties

This position serves as the primary administrative focal point inthe Federal Aviation Administration's (FAA) Western-Pacific Region,ARA, AFN. The position directly supports the Regional Administratorand reports to the Deputy Regional Administrator. The incumbentplans and executes internal and external programs and serves as theworking-level liaison between the staff specialists, the lines ofbusiness, and Headquarters offices.

Learn more about this agency


This position serves as the primary administrative focal point inthe Federal Aviation Administration's (FAA) Western-Pacific Region,National Engagement and Regional Administration (ARA), Office ofFinance and Management (AFN). The position directly supports theRegional Administrator and reports to the Deputy RegionalAdministrator. The incumbent plans and executes internal andexternal programs and serves as the working-level liaison betweenthe staff specialists, the lines of business, and Headquartersoffices.

Oversees a variety of administrative support programs such asrecords management, property inventory, and annual data calls.Responsible for managing various programs as assigned, and assistswith regional programs and other special events including, but notlimited to, Hotline Operations, International Notifications, NASAOmeetings, all-hands meetings, etc.

Provides administrative support and/or oversight for timekeeping,correspondence, directives and records management, training, FOIAresponses, and policies and procedures, as needed.

Handles special assignments of a confidential nature discretely,ensuring information and actions are accurate, timely, applicable,maintained on a need-to-know basis, and securely stored.

Routes inquiries, Congressional correspondence, HQ requests andother correspondence to appropriate office(s) and composes or trackstimeliness of responses.

Serves as the RAs Purchase Credit Cardholder and performs allassociated activities for purchase and validation.

Plans, coordinates, and schedules RA/DRA meeting schedulesincluding participants from multiple internal and external groups.Collects and organizes documentation for all meetings. Providesadministrative support on workgroups and participate on specialprograms as identified by the RA/DRA.

Manages Regional Administrators visitors, ensuring visits are wellcoordinated, materials are available, and appropriate staff membersare available for support. Ensures detailed itineraries are completeand briefing materials are ready. Works with Senior Advisor tocoordinate tracking of follow-up actions.

Represents management in conjunction with supervisors for thepurpose of obtaining resources, and securing needed information ordecisions on major work problems and issues that arise. Articulatesand communicates assignments from management to staff. Monitors andreports on the status and progress of work, to ensure organizationaldeadlines and agency standards have been met.

In collaboration with Staffing Specialist provides support tomanagers with the performance management and compensation program,tools and systems. Tracks incoming and out-going employee movementfor performance close out and initiation of performance plans.

Works in a team environment to ensure all front office activitiesare completed. Provides backup for other administrative positions asnecessary and ensures continuous support coverage for the RegionalAdministrator.

Assists to support and maintain the ARA quality management systemthrough continuous improvement.

Travel Required

Occasional travel - The job may require travel from time- to-time,but not on a regular basis. The travel may be for training or otherwork-related duties.

Supervisory status


Promotion Potential


  • #### Job family (Series)

0341 Administrative Officer

- Requirements
Conditions of Employment
  • US Citizenship is required.
  • Selective Service Registration is required for males born after12/31/1959.
  • Must submit an SF50 (See Required Documents)

To qualify for this position, you must demonstrate in yourapplication that you possess at least one year of specializedexperience equivalent to FV-G, FG/GS-10/11 in the Federal Service.Specialized experience is experience that has equipped you with theparticular knowledge, skills and abilities to perform successfullythe duties of the position. Specialized experience may include butis not limited to: demonstrated skill in using computer softwareapplications to prepare spreadsheets, correspondence, presentations,graphs, etc.

Qualifications must be met by the closing date of this vacancyannouncement.


Preview Job QuestionnaireMake sure your resume includes detailed information to support yourqualifications and answers to the job questionnaire.

Additional information

We may use this vacancy to fill other similar vacant positions.Position may be subject to a background investigation.A one-year probationary period may be required.The person selected for this position may be required to file afinancial disclosure statement within 30 days of entry on duty. FAApolicy limits certain outside employment and financial investmentsin aviation-related companies.

As a part of the Federal-Wide Hiring Reform Initiative (streamliningthe hiring process), the FAA is committed to eliminating the use ofthe Knowledge, Skills and Ability (KSA) narratives from the initialapplication in the hiring process for all announcements. Therefore,as an applicant for this announcement, you are NOT required toprovide a narrative response in the text box listed below each KSA.

In lieu of providing a KSA narrative response in the text box listedbelow each KSA, in your work history, please include informationthat provides specific examples of how you meet the response levelor answer you chose for each KSA. Your work history examples shouldbe specific and clearly reflect the highest level of ability. YourKSA answers will be evaluated further to validate whether the levelthat you selected is appropriate based on the work history andexperience you provided. Your answers may be adjusted by a HumanResource Specialist as appropriate.

Eligible applicants meeting the minimum qualification requirementsand selective factor(s), if applicable, may be further evaluated onthe Knowledge, Skills and Abilities (KSA) listed in theannouncement. Based on this evaluation, applicants will be placed inone of the following categories: score order, category grouping, oralphabetical and referred to the selecting official forconsideration.

Some, all or none of the applicants may be interviewed.

This is not a bargaining unit position.

Links to Important Information: Locality Pay , COLA

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet thequalifications above.

IMPORTANT: Applicants may be rated on the extent and quality ofexperience, education, and training relevant to the duties of theposition(s). All answers provided in the on-line process must besubstantiated. Ensure that your application package/resume supportsyour responses.

Background checks and security clearance
Security clearance

Not Required

Drug test required


- Required Documents

Expanded Veterans Hiring Opportunity (EVHO) are those veterans whoare honorably discharged from the Armed Forces after completing atleast three (3) years of continuous active service. Applicantsclaiming eligibility for EVHO, MUST submit a DD Form 214 reflectingcharacter of service to verify eligibility by the closing date ofthe announcement as requested by the Human Resource Office.Eligibility for EVHO will be considered based on applicabledocumentation submitted by the closing date.

If you are a current or former Federal employee (including a currentFAA employee), you MUST provide a copy of your SF-50 (Notificationof Personnel Action) containing information in Blocks 15, 17, 18,19, 22, and 24 so it can be used to verify your position title,series, grade, tenure, and organization of record by the closingdate of the announcement. You may fax your SF-50 or upload it intothe on-line application. If faxing the SF-50, please ensure youinclude the vacancy announcement number on the faxed copy.

If you are a current Federal employee and need a current copy ofyour SF-50, please contact your personnel office. If you are an FAAemployee, you can access and print your SF-50 from the eOPF systemhttps://eopf.opm.gov/dot/. If you are a former Federal employee, youcan obtain a copy of your SF-50 by writing the National PersonnelRecords Center Annex, 1411 Boulder Boulevard, Valmeyer, IL 62295.Additional information is available from this link:http://www.archives.gov/st-louis/civilian-personnel/.


  • SF-15 : Application for 10-Point Veteran Preference
If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institutionrecognized by the U.S. Department of Education in order for it to becredited towards qualifications. Therefore, provide only theattendance and/or degrees from schools accredited by accreditinginstitutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in thisvacancy announcement may result in an ineligible rating or mayaffect the overall rating.

- Benefits

A career with the U.S. Government provides employees with acomprehensive benefits package. As a federal employee, you and yourfamily will have access to a range of benefits that are designed tomake your federal career very rewarding. Learn more about federalbenefits.

Review our benefits

Eligibility for benefits depends on the type of position you holdand whether your position is full-time, part-time, or intermittent.Contact the hiring agency for more information on the specificbenefits offered.

- How to Apply

You must apply online to receive consideration. Your applicationmust have a status of "Received" by 11:59 PM Eastern Time onthe Close Date for it to be accepted. If you are applying forpositions associated with FAA registers, your application must havea status of "Received" each time a referral list is created inorder to receive consideration for positions associated withregister.


We strongly encourage applicants to utilize the USAJOBS resumebuilder in the creation of resumes.

Please ensure EACH work history includes ALL of the followinginformation:

  • Job Title (include series and grade if Federal Job)
  • Duties (be specific in describing your duties)
  • Employer's name and address
  • Supervisor name and phone number
  • Start and end dates including month, day and year (e.g. June 182007 to April 05 2008)
  • Full-time or part-time status (include hours worked per week)
  • Salary

Determining length of General or Specialized Experience isdependent on the above information and failure to provide ALL ofthis information may result in a finding of ineligible.

You may upload completed documents to your USAJOBS Account. Thiswill provide you the opportunity to utilize the uploaded informationagain when applying for future vacancies. Please see this guide,Document Upload Guide, for more information on uploading andre-using the documents in your applications.

Agency contact information
Angela Jackson

(424) 405-7325


(424) 405-7365




Federal Aviation AdministrationAWP Regional HR Services Division777 S. Aviation Blvd. - Suite 150AHF-W300El Segundo, CA 90245US

Learn more about this agency

Next steps

Candidates for FAA positions are evaluated using our AutomatedVacancy Information Access Tool for Online Referral (AVIATOR)system. AVIATOR compares your skills and experience as described inyour application with the requirements of the position. If you arefound to be an eligible, highly-qualified candidate, you will bereferred to the selecting official for further consideration. (Insome cases, individuals with priority for special consideration mustbe considered and selected before other candidates.) Whether or notyou are contacted for an interview depends upon the location of theposition and the judgment of the selecting official.

Important - If you make any change to your application, you mustresubmit it. If you change your application and do not resubmit it,your changes will not be considered part of your applicationpackage, and your previous application will be considered.

All qualified applicants will be considered regardless of politicalaffiliation, race, color, religion, national origin, gender, sexualorientation, marital status, age, disability, or other non-meritfactors. DOT provides reasonable accommodations to applicants withdisabilities. If you need a reasonable accommodation for any part ofthe application and hiring process, please notify us. Decisions ongranting reasonable accommodation will be made on a case-by-casebasis. Additional information on reasonable accommodationsprocedures or on EEO Programs is available on Office of Civil Rights(ACR) or by contacting the local FAA Civil Rights Office.

- Fair & Transparent

The Federal hiring process is setup to be fair and transparent.Please read the following guidance.

Equal Employment Opportunity Policy

The United States Government does not discriminate in employment onthe basis of race, color, religion, sex (including pregnancy andgender identity), national origin, political affiliation, sexualorientation, marital status, disability, genetic information, age,membership in an employee organization, retaliation, parentalstatus, military service, or other non-merit factor.

  • Equal Employment Opportunity (EEO) for federal employees & jobapplicants
Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicantswith disabilities where appropriate. Applicants requiring reasonableaccommodation for any part of the application process should followthe instructions in the job opportunity announcement. For any partof the remaining hiring process, applicants should contact thehiring agency directly. Determinations on requests for reasonableaccommodation will be made on a case-by-case basis.

A reasonable accommodation is any change to a job, the workenvironment, or the way things are usually done that enables anindividual with a disability to apply for a job, perform job dutiesor receive equal access to job benefits.

Under the Rehabilitation Act of 1973, federal agencies must providereasonable accommodations when:

  • An applicant with a disability needs an accommodation to have anequal opportunity to apply for a job.
  • An employee with a disability needs an accommodation to performthe essential job duties or to gain access to the workplace.
  • An employee with a disability needs an accommodation to receiveequal access to benefits, such as details, training, andoffice-sponsored events.

You can request a reasonable accommodation at any time during theapplication or hiring process or while on the job. Requests areconsidered on a case-by-case basis.

Learn more about disability employment and reasonable accommodationsor how to contact an agency.

Legal and regulatory guidance
  • Financial suitability
  • Social security number request
  • Privacy Act
  • Signature and false statements
  • Selective Service
  • New employee probationary period

This job originated on www.usajobs.gov. For the full announcement and toapply, visit www.usajobs.gov/GetJob/ViewDetails/544418700. Only resumessubmitted according to the instructions on the job announcement listedat www.usajobs.gov will be considered.

Estimated annual salary


  • Monitor the facility to ensure that it remains safe, secure, and well-maintained.
  • Prepare and review operational reports and schedules to ensure accuracy and efficiency.
  • Set goals and deadlines for the department.
  • Acquire, distribute and store supplies.


  • Reading ComprehensionUnderstanding written sentences and paragraphs in work related documents.
  • Active ListeningGiving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
  • WritingCommunicating effectively in writing as appropriate for the needs of the audience.
  • SpeakingTalking to others to convey information effectively.


  • Administration and ManagementKnowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
  • ClericalKnowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
  • Customer and Personal ServiceKnowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
  • Personnel and Human ResourcesKnowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.
Disability Insurance

Federal Aviation Administration






Multiple locations


Executive Offices Companies
Legislative Bodies
Public Administration



Job Filters

Senior Airport Compliance SpecialistFederal Aviation AdministrationWashington, DC
This position is located within the Airports Organization (ARP), Office of Airports Compliance and Management Analysis (ACO-100). Incumbent serves as ARP’s National Resource Expert and is responsible...Read more
Chief of StaffFederal Aviation AdministrationWashington, DC
This position serves as a Chief of Staff (COS) to the Associate/Deputy Associate Administrator (ARP1, ARP2) for the Office of Airports (ARP), Headquarters, in support of Airport Planning and...Read more
Director, New York Area Program Integration OfficeFederal Aviation AdministrationNew York, NY
The Director, New York Area Program Integration Office (NYAPIO) provides executive direction, planning and leadership for the integration of all Federal Aviation Administration (FAA) activities, projects, and initiatives that address aviation congestion...Read more
Community PlannerFederal Aviation AdministrationMemphis, TN
Summary This position serves as a planner responsible for various airport and aviation planning activities for the Office of Airports (ARP), Memphis Airports District Office (ADO). Responsibilities Performs multiple and varying assignments under the...Read more
Data ScientistFederal Aviation AdministrationWashington, DC
Summary This position is located in the Air Traffic Organization (ATO), Mission Support Services. Mission Support Services provides administration of shared technical and program services which promote standardization of processes to support efficiency and...Read more
Similar jobs in the area
Summary Performs a combination of routine and multiple and varying assignments under the general direction of a manager, project/program manager, team leader, or more experienced professional. Acts as an individual contributor and/or a member of a team for...Read more
Introduction: Since 1973, East West Bank has served as a pathway to success. With over 120 locations across the U.S. and Greater China, we are the premier financial bridge between the East and West. Our teams of experienced, multi-cultural professionals...Read more
Summary The Tibor Rubin VA Medical Center is currently recruiting for one (1) Administrative Officer, in the Police Service located in Long Beach, CA. The work involves personnel administration that includes knowledge of personnel operations, position...Read more
Summary This position is located in the Los Angeles Field Office reporting to the Office of Field Office Management, Domestic Operations Directorate, Bureau of Diplomatic Security, U.S. Department of State. You will serve as an Administrative Officer...Read more
gig jobs
Lyft DriverLyftEl Segundo, CA
Earn $3,600 in Los Angeles when you give 200 rides in 30 days. New drivers only. Terms apply. Driving with Lyft in California means you get guaranteed earnings, new benefits, and the flexibility to drive when and where you want. Apply to drive with Lyft in...Read more
Summary This position is located in the Los Angeles Field Office reporting to the Office of Field Office Management, Domestic Operations Directorate, Bureau of Diplomatic Security, U.S. Department of State. You will serve as an Administrative Officer...Read more
gig jobs
Remote Product Tester - Earn $25-$45/hrAmerican Consumer PanelsMarina del Rey, CA
In-Home Usage Tester (Product Tester from home) Part-time Presently we're recruiting Product Testers (from home) in several US cities to expand our private network of In-Home Usage Testers (IHUT) to fulfill upcoming contracts with national and...Read more
Job Title: Administrative Officer II, Neuroradiology UC Job Title: Admin Officer II CX Job Number: req31945 Work Hours: Monday through Friday, 8am to 5pm Job Type: career Duration: Indefinite Work Location: Los Angeles Salary Range: 28.62 - 45.66 Job...Read more
ResponsibilitiesPerform a key role within a world-class health system. Provide vital expertise to ensure the highest standards of medical excellence. Take your professional expertise to the next level. You can do all this and more at UCLA Health.In this...Read more
Introduction Since 1973, East West Bank has served as a pathway to success. With over 120 locations across the U.S. and Greater China, we are the premier financial bridge between the East and West. Our teams of experienced, multi-cultural professionals...Read more
Job summary We are looking for a full-time Office Manager for Ring’s headquarters. The Office Manager works extensively with the Facilities Manager and Workplace Manager to be a key contributor to...Read more
Optum is a global organization that delivers care, aided by technology to help millions of people live healthier lives. The work you do with our team will directly improve health outcomes by connecting people with the care, pharmacy benefits, data and...Read more
Show more jobs

Similar jobs

Office ManagerVaco StaffingWest Hollywood, CA
Vaco Los Angeles is seeking an Office Manager to join a fast-growing and exciting team at a well-known and reputable financial services company. Ideal candidates are proactive, able to interact with high level executives, and be the face of the company...Read more
OPCO Skilled Management - Job Type: Full-Time On-site position. Benefits Offered: Healthcare Dental Vision PTO 401K Your Job Summary We are looking for an Office Manager to organize and coordinate administration duties, office, and operational procedures...Read more
Overview HPC-Industrial Powered by Clean Harbors is looking for an Insite Administrator to join their safety conscious team! Responsible for the processing of accounts receivable, accounts payable, payroll and other duties as assigned for the branch...Read more
Office ManagerSeeking Outstanding ProfessionalsLos Angeles, CA
Hiring full time professional dental office manager in Los Angeles (South Park) area. This is a small one doctor dental practice. Office manager must know treatment coordinating, front desk, great communicator and down to earth. Let us know if you are...Read more
Company Description Observatory is a 4x Emmy, 4x Cannes Lions Grand Prix, and Sundance-winning agency for the content era, building brands and driving business results through campaigns, content, and experiences that attract and engage audiences. One of...Read more
Office ManagerVaco Talent SolutionsWest Hollywood, CA
Vaco Los Angeles is seeking an Office Manager to join a fast-growing and exciting team at a well-known and reputable financial services company. Ideal candidates are proactive, able to interact with high level executives, and be the face of the compa...Read more
Service Center North Hollywood - Burbank Blvd Job Summary Responsible for ensuring World Class Customer Experience by all front office staff; responsible for a broad scope of accounting and HR-related administrative and management duties Essential Job...Read more
Description We are seeking for a charismatic individual to a join an established company as an Office Manager. The individual that is perfect for this opportunity is detail-oriented, organized, and has great leadership skills. This role is located in...Read more
McDermott Will & Emery is a leading global law firm helping to propel the success of today's most respected, dynamic, and important organizations. More than 1,200 lawyers strong, we bring our personal passion and legal prowess to bear in every matter for...Read more
Overview: The Office Managerhandles the day-to-day operations with a focus on efficiency and time management. The Office Manager will be responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory...Read more