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Administrative Officer job

Federal Aviation Administration jobs

Company

Salary

Skills

Benefits

Job Description

Administrative Officer
Department of Transportation

Federal Aviation Administration

AFN, ARA, Office of the Regional Administrator, Western-Pacific Region, WP001
Overview
  • ##### Open & closing dates

09/03/2019 to 09/16/2019

  • ##### Service

Excepted

  • ##### Pay scale & grade

FV H

  • ##### Salary

$71,308 to $110,531 per year

Salary includes locality payment of 31.47%

  • ##### Appointment type

Permanent

  • ##### Work schedule

Full-Time

Location

1 vacancy in the following location:

-

El Segundo, CA 1 vacancy

Relocation expenses reimbursed

No

Telework eligible

Yes as determined by agency policy

- Duties
Summary

This position serves as the primary administrative focal point inthe Federal Aviation Administration's (FAA) Western-Pacific Region,ARA, AFN. The position directly supports the Regional Administratorand reports to the Deputy Regional Administrator. The incumbentplans and executes internal and external programs and serves as theworking-level liaison between the staff specialists, the lines ofbusiness, and Headquarters offices.

Learn more about this agency

Responsibilities

This position serves as the primary administrative focal point inthe Federal Aviation Administration's (FAA) Western-Pacific Region,National Engagement and Regional Administration (ARA), Office ofFinance and Management (AFN). The position directly supports theRegional Administrator and reports to the Deputy RegionalAdministrator. The incumbent plans and executes internal andexternal programs and serves as the working-level liaison betweenthe staff specialists, the lines of business, and Headquartersoffices.

Oversees a variety of administrative support programs such asrecords management, property inventory, and annual data calls.Responsible for managing various programs as assigned, and assistswith regional programs and other special events including, but notlimited to, Hotline Operations, International Notifications, NASAOmeetings, all-hands meetings, etc.

Provides administrative support and/or oversight for timekeeping,correspondence, directives and records management, training, FOIAresponses, and policies and procedures, as needed.

Handles special assignments of a confidential nature discretely,ensuring information and actions are accurate, timely, applicable,maintained on a need-to-know basis, and securely stored.

Routes inquiries, Congressional correspondence, HQ requests andother correspondence to appropriate office(s) and composes or trackstimeliness of responses.

Serves as the RAs Purchase Credit Cardholder and performs allassociated activities for purchase and validation.

Plans, coordinates, and schedules RA/DRA meeting schedulesincluding participants from multiple internal and external groups.Collects and organizes documentation for all meetings. Providesadministrative support on workgroups and participate on specialprograms as identified by the RA/DRA.

Manages Regional Administrators visitors, ensuring visits are wellcoordinated, materials are available, and appropriate staff membersare available for support. Ensures detailed itineraries are completeand briefing materials are ready. Works with Senior Advisor tocoordinate tracking of follow-up actions.

Represents management in conjunction with supervisors for thepurpose of obtaining resources, and securing needed information ordecisions on major work problems and issues that arise. Articulatesand communicates assignments from management to staff. Monitors andreports on the status and progress of work, to ensure organizationaldeadlines and agency standards have been met.

In collaboration with Staffing Specialist provides support tomanagers with the performance management and compensation program,tools and systems. Tracks incoming and out-going employee movementfor performance close out and initiation of performance plans.

Works in a team environment to ensure all front office activitiesare completed. Provides backup for other administrative positions asnecessary and ensures continuous support coverage for the RegionalAdministrator.

Assists to support and maintain the ARA quality management systemthrough continuous improvement.

Travel Required

Occasional travel - The job may require travel from time- to-time,but not on a regular basis. The travel may be for training or otherwork-related duties.

Supervisory status

No

Promotion Potential

NA

  • #### Job family (Series)

0341 Administrative Officer

- Requirements
Conditions of Employment
  • US Citizenship is required.
  • Selective Service Registration is required for males born after12/31/1959.
  • Must submit an SF50 (See Required Documents)
Qualifications

To qualify for this position, you must demonstrate in yourapplication that you possess at least one year of specializedexperience equivalent to FV-G, FG/GS-10/11 in the Federal Service.Specialized experience is experience that has equipped you with theparticular knowledge, skills and abilities to perform successfullythe duties of the position. Specialized experience may include butis not limited to: demonstrated skill in using computer softwareapplications to prepare spreadsheets, correspondence, presentations,graphs, etc.

Qualifications must be met by the closing date of this vacancyannouncement.

Education

Preview Job QuestionnaireMake sure your resume includes detailed information to support yourqualifications and answers to the job questionnaire.

Additional information

We may use this vacancy to fill other similar vacant positions.Position may be subject to a background investigation.A one-year probationary period may be required.The person selected for this position may be required to file afinancial disclosure statement within 30 days of entry on duty. FAApolicy limits certain outside employment and financial investmentsin aviation-related companies.

As a part of the Federal-Wide Hiring Reform Initiative (streamliningthe hiring process), the FAA is committed to eliminating the use ofthe Knowledge, Skills and Ability (KSA) narratives from the initialapplication in the hiring process for all announcements. Therefore,as an applicant for this announcement, you are NOT required toprovide a narrative response in the text box listed below each KSA.

In lieu of providing a KSA narrative response in the text box listedbelow each KSA, in your work history, please include informationthat provides specific examples of how you meet the response levelor answer you chose for each KSA. Your work history examples shouldbe specific and clearly reflect the highest level of ability. YourKSA answers will be evaluated further to validate whether the levelthat you selected is appropriate based on the work history andexperience you provided. Your answers may be adjusted by a HumanResource Specialist as appropriate.

Eligible applicants meeting the minimum qualification requirementsand selective factor(s), if applicable, may be further evaluated onthe Knowledge, Skills and Abilities (KSA) listed in theannouncement. Based on this evaluation, applicants will be placed inone of the following categories: score order, category grouping, oralphabetical and referred to the selecting official forconsideration.

Some, all or none of the applicants may be interviewed.

This is not a bargaining unit position.

Links to Important Information: Locality Pay , COLA

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet thequalifications above.

IMPORTANT: Applicants may be rated on the extent and quality ofexperience, education, and training relevant to the duties of theposition(s). All answers provided in the on-line process must besubstantiated. Ensure that your application package/resume supportsyour responses.

Background checks and security clearance
Security clearance

Not Required

Drug test required

No

- Required Documents

Expanded Veterans Hiring Opportunity (EVHO) are those veterans whoare honorably discharged from the Armed Forces after completing atleast three (3) years of continuous active service. Applicantsclaiming eligibility for EVHO, MUST submit a DD Form 214 reflectingcharacter of service to verify eligibility by the closing date ofthe announcement as requested by the Human Resource Office.Eligibility for EVHO will be considered based on applicabledocumentation submitted by the closing date.

If you are a current or former Federal employee (including a currentFAA employee), you MUST provide a copy of your SF-50 (Notificationof Personnel Action) containing information in Blocks 15, 17, 18,19, 22, and 24 so it can be used to verify your position title,series, grade, tenure, and organization of record by the closingdate of the announcement. You may fax your SF-50 or upload it intothe on-line application. If faxing the SF-50, please ensure youinclude the vacancy announcement number on the faxed copy.

If you are a current Federal employee and need a current copy ofyour SF-50, please contact your personnel office. If you are an FAAemployee, you can access and print your SF-50 from the eOPF systemhttps://eopf.opm.gov/dot/. If you are a former Federal employee, youcan obtain a copy of your SF-50 by writing the National PersonnelRecords Center Annex, 1411 Boulder Boulevard, Valmeyer, IL 62295.Additional information is available from this link:http://www.archives.gov/st-louis/civilian-personnel/.

Forms:

  • SF-15 : Application for 10-Point Veteran Preference
If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institutionrecognized by the U.S. Department of Education in order for it to becredited towards qualifications. Therefore, provide only theattendance and/or degrees from schools accredited by accreditinginstitutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in thisvacancy announcement may result in an ineligible rating or mayaffect the overall rating.

- Benefits

A career with the U.S. Government provides employees with acomprehensive benefits package. As a federal employee, you and yourfamily will have access to a range of benefits that are designed tomake your federal career very rewarding. Learn more about federalbenefits.

Review our benefits

Eligibility for benefits depends on the type of position you holdand whether your position is full-time, part-time, or intermittent.Contact the hiring agency for more information on the specificbenefits offered.

- How to Apply

You must apply online to receive consideration. Your applicationmust have a status of "Received" by 11:59 PM Eastern Time onthe Close Date for it to be accepted. If you are applying forpositions associated with FAA registers, your application must havea status of "Received" each time a referral list is created inorder to receive consideration for positions associated withregister.

IN DESCRIBING YOUR WORK EXPERIENCE AND/OR EDUCATION, PLEASE BECLEAR AND SPECIFIC REGARDING YOUR EXPERIENCE OR EDUCATION.

We strongly encourage applicants to utilize the USAJOBS resumebuilder in the creation of resumes.

Please ensure EACH work history includes ALL of the followinginformation:

  • Job Title (include series and grade if Federal Job)
  • Duties (be specific in describing your duties)
  • Employer's name and address
  • Supervisor name and phone number
  • Start and end dates including month, day and year (e.g. June 182007 to April 05 2008)
  • Full-time or part-time status (include hours worked per week)
  • Salary

Determining length of General or Specialized Experience isdependent on the above information and failure to provide ALL ofthis information may result in a finding of ineligible.

You may upload completed documents to your USAJOBS Account. Thiswill provide you the opportunity to utilize the uploaded informationagain when applying for future vacancies. Please see this guide,Document Upload Guide, for more information on uploading andre-using the documents in your applications.

Agency contact information
Angela Jackson
Phone

(424) 405-7325

Fax

(424) 405-7365

Email

angela.y.jackson@faa.gov

Address

Federal Aviation AdministrationAWP Regional HR Services Division777 S. Aviation Blvd. - Suite 150AHF-W300El Segundo, CA 90245US

Learn more about this agency

Next steps

Candidates for FAA positions are evaluated using our AutomatedVacancy Information Access Tool for Online Referral (AVIATOR)system. AVIATOR compares your skills and experience as described inyour application with the requirements of the position. If you arefound to be an eligible, highly-qualified candidate, you will bereferred to the selecting official for further consideration. (Insome cases, individuals with priority for special consideration mustbe considered and selected before other candidates.) Whether or notyou are contacted for an interview depends upon the location of theposition and the judgment of the selecting official.

Important - If you make any change to your application, you mustresubmit it. If you change your application and do not resubmit it,your changes will not be considered part of your applicationpackage, and your previous application will be considered.

All qualified applicants will be considered regardless of politicalaffiliation, race, color, religion, national origin, gender, sexualorientation, marital status, age, disability, or other non-meritfactors. DOT provides reasonable accommodations to applicants withdisabilities. If you need a reasonable accommodation for any part ofthe application and hiring process, please notify us. Decisions ongranting reasonable accommodation will be made on a case-by-casebasis. Additional information on reasonable accommodationsprocedures or on EEO Programs is available on Office of Civil Rights(ACR) or by contacting the local FAA Civil Rights Office.

- Fair & Transparent

The Federal hiring process is setup to be fair and transparent.Please read the following guidance.

Equal Employment Opportunity Policy

The United States Government does not discriminate in employment onthe basis of race, color, religion, sex (including pregnancy andgender identity), national origin, political affiliation, sexualorientation, marital status, disability, genetic information, age,membership in an employee organization, retaliation, parentalstatus, military service, or other non-merit factor.

  • Equal Employment Opportunity (EEO) for federal employees & jobapplicants
Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicantswith disabilities where appropriate. Applicants requiring reasonableaccommodation for any part of the application process should followthe instructions in the job opportunity announcement. For any partof the remaining hiring process, applicants should contact thehiring agency directly. Determinations on requests for reasonableaccommodation will be made on a case-by-case basis.

A reasonable accommodation is any change to a job, the workenvironment, or the way things are usually done that enables anindividual with a disability to apply for a job, perform job dutiesor receive equal access to job benefits.

Under the Rehabilitation Act of 1973, federal agencies must providereasonable accommodations when:

  • An applicant with a disability needs an accommodation to have anequal opportunity to apply for a job.
  • An employee with a disability needs an accommodation to performthe essential job duties or to gain access to the workplace.
  • An employee with a disability needs an accommodation to receiveequal access to benefits, such as details, training, andoffice-sponsored events.

You can request a reasonable accommodation at any time during theapplication or hiring process or while on the job. Requests areconsidered on a case-by-case basis.

Learn more about disability employment and reasonable accommodationsor how to contact an agency.

Legal and regulatory guidance
  • Financial suitability
  • Social security number request
  • Privacy Act
  • Signature and false statements
  • Selective Service
  • New employee probationary period

This job originated on www.usajobs.gov. For the full announcement and toapply, visit www.usajobs.gov/GetJob/ViewDetails/544418700. Only resumessubmitted according to the instructions on the job announcement listedat www.usajobs.gov will be considered.

Estimated annual salary
$42,498
average
Minimum
$29,147
Maximum
$56,510

TASKS

  • Monitor the facility to ensure that it remains safe, secure, and well-maintained.
  • Prepare and review operational reports and schedules to ensure accuracy and efficiency.
  • Set goals and deadlines for the department.
  • Acquire, distribute and store supplies.

SKILLS

  • Reading ComprehensionUnderstanding written sentences and paragraphs in work related documents.
  • Active ListeningGiving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
  • WritingCommunicating effectively in writing as appropriate for the needs of the audience.
  • SpeakingTalking to others to convey information effectively.

KNOWLEDGE

  • Administration and ManagementKnowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
  • ClericalKnowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
  • Customer and Personal ServiceKnowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
  • Personnel and Human ResourcesKnowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.
Disability Insurance

Federal Aviation Administration

Type

Government

Size

Large

Location

El Segundo, CA, and others

Industry

Engineering/Architecture
Government/Civil Service/Military

Founded

1958

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