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Administrative Secretary job

Fresenius Medical Care jobs

Company

Skills

Benefits

Company Description

Fresenius Medical Care is a global service and product provider for people with chronic kidney failure with corporate headquarters in Bad Homburg v. d. Höhe, Germany, having its main office in Waltham, Massachusetts in the US. They treat more than 342,000 patients in more than 4,000 dialysis clinics worldwide in 150 countries, and they operate 42 production sites in more than 20 countries, to provide dialysis products such as dialysis machines, dialyzers and related disposables. Around 120,000 employees work for Fresenius Medical Care worldwide. You can be a good fit for the company if you are a healthcare professional with complex problem-solving skills, who can think outside the box, who are ready to manage diverse projects and be part of international assignments, in a multicultural team. You can explore career opportunities in the fields of IT, Engineering, Medicine / Nursing, Science, and Business / Economics. In return to your commitment, they will reward you with work-life balance options such as part-time positions, opportunities to work from home and assistance with child care; and in addition to salary, you can benefit from a variety of financial incentives such as profit sharing, retirement plans and financial assistance with child care.

Job Description

Job ID 2000025H

Available Openings 1

Description

Fulfill the goals of our organization as well as the needs of our patients. Apply your skills to achieve results of a truly rewarding nature. Allow others to live more satisfying livesand your career to thrive.

Connect with your goals and change lives

with Fresenius Medical Care North America.

As the global leader in dialysis healthcare, we offer exceptional opportunities to contribute to the success of a powerful organizationand to positive medical outcomes. Our patients, their families, and our team members are connected in ways that bring a deeper sort of satisfaction. Help us to improve our performance, and more important, the quality of life.

Why Join the Fresenius Team?

Passion. Dedication. Knowledge. Motivation. Experience. These are the impressive qualities youll find in the Fresenius Leadership Team. Our strength in the North American market and extensive global network provide our employees with the best of both worldsthe friendliness of a local organization and the stability of a worldwide organizationfor diverse experiences and challenging career opportunities. When you join the Fresenius Medical Care team, youll be welcomed into a company that is built on the philosophy that our employees are our most important asset. Our career advantages include the following:

  • Fresenius Medical Care is the nations largest provider of renal care, meeting the needs of more than 135,000 patients at 1,800 clinics throughout the country.

  • Our well-established, trusted organization fosters a spirit of camaraderie, emphasizing friendly collaboration, professional support, and career development.

  • Superior training, UltraCare quality control, and certification procedures ensure your potential to succeed and advance as a professional.

  • Competitive compensation and exceptional benefits.

  • Outstanding tuition reimbursement program.

  • Recognized among Fortunes Worlds Most Admired Companies in 2011.

  • National Safety Award from CNA insurance companies for 11 consecutive years.

  • Opportunities to give back by participating in philanthropy and community outreach programs.

Administrative Secretary

Here is an outstanding opportunity to contribute to the success of a leading healthcare organization. The professional we select will handle general office and secretarial duties for our Regional AR Manager, as well as billing groups. This individual will perform secretarial duties, such as typing correspondence and reports; completing forms; answering and directing phone calls; sorting/distributing mail; making copies; preparing reports;maintaining files and personnel records; and arranging meetings, travel, and conferences.

PURPOSE AND SCOPE:

Supports FMCNAs mission, vision, core values and customer service philosophy. Adheres to the FMCNA Compliance Program, including following all regulatory and FMS policy requirements.

Provide general administrative support to the Area Manager by performing various secretarial and clerical duties utilizing knowledge of Dialysis terminology and FMCNA procedures.

DUTIES / ACTIVITIES:

CUSTOMER SERVICE:

  • Responsible for driving the FMS culture though values and customer service standards.

  • Accountable for outstanding customer service to all external and internal customers.

  • Develops and maintains effective relationships through effective and timely communication.

  • Takes initiative and action to respond, resolve and follow up regarding customer service issues with all customers in a timely manner.

PRINCIPAL RESPONSIBILITIES AND DUTIES:

  • Utilize the PC and related software programs to accomplish assignments such as: the taking and transcribing of dictation, the completion of various forms and compiling of reports as required by governmental agencies and the Corporate Office.

  • Coordinate and maintain personnel records. Monitor attendance and PTO records; maintain Leaves of Absence and FMLA files. Initiate forms required for salary actions and other personnel HRIS record changes; coordinate and perform payroll preparation function; maintain payroll records.

  • Prepare various reports, which may include but are not limited to, monthly insurance reports to Corporate Office, annual employee data sheet, and monthly listing of employees by position.

  • Complete and file Workers Compensation reports.

  • Set up and maintain filing systems including census records of patients and employees.

  • Update manuals as necessary.

  • Screen and direct the Clinic Management Teams (and other) telephone calls; make travel arrangements for the Clinic Management Team; arrange conferences and meetings.

  • Take minutes for the Governing Body and Medical Staff meetings; compile CQI data.

  • Perform secretarial/receptionist functions as needed. These functions may include, but are not limited to greeting and directing patients and visitors to the appropriate location; sorting mail; photocopying, faxing and filing; preparing purchase orders using appropriate software; and maintaining inventory of office forms and supplies.

  • Assist with accounts receivable and accounts payable functions where necessary.

  • Support staff in assigned project work.

  • Other duties as assigned.

PHYSICAL DEMANDS AND WORKING CONDITIONS:

The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Day to day work includes desk and personal computer work and interaction with patients, facility staff and physicians. The position requires travel between assigned facilities and various locations within the community. Travel to regional, Business Unit and Corporate meetings may be required.

The work environment is characteristic of a health care facility with air temperature control and moderate noise levels. May be exposed to infectious and contagious diseases/materials.

EDUCATION:

  • High School Diploma or equivalent

  • Secretarial or Business school preferred.

EXPERIENCE AND REQUIRED SKILLS:

  • Minimum of 1 year in administrative secretarial work.

  • Proficient in the use of computers and related software such as Microsoft Office (Word & Excel)

  • Familiar with business and technical vocabulary.

  • Knowledge of organizational operations and procedures.

  • Ability to employ basic reasoning skills.

  • Good communication skills verbal and written.

EO/AA Employer: Minorities/Females/Veterans/Disability/Sexual Orientation/Gender Identity

Fresenius Medical Care North America maintains a drug-free workplace in accordance with applicable federal and state laws.

TASKS

  • Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
  • Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
  • Create, maintain, and enter information into databases.
  • Use computers for various applications, such as database management or word processing.

SKILLS

  • Reading ComprehensionUnderstanding written sentences and paragraphs in work related documents.
  • Active ListeningGiving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
  • WritingCommunicating effectively in writing as appropriate for the needs of the audience.
  • SpeakingTalking to others to convey information effectively.

KNOWLEDGE

  • Administration and ManagementKnowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
  • ClericalKnowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
  • Customer and Personal ServiceKnowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
  • Computers and ElectronicsKnowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.
Vacation & Paid Time Off
Tuition Assistance

Fresenius Medical Care

Type

Company - Public

Size

Large

Location

Multiple locations

CEO

Rice Powell

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Outpatient Registered Nurse - Med SurgFresenius Medical CareHollywood, FL
Outpatient Registered Nurse Job Description Hollywood, Florida Job ID R0032705 PURPOSE AND SCOPE: The professional registered nurse Outpatient RN CAP 1 is an entry level designation into the Clinical Advancement Program (CAP). This position is accountable...Read more
RN PACU ASC Outpatient Surgery Job Description Plantation, Florida Job ID R0021264 PURPOSE AND SCOPE: Supports FMCNA's mission, vision, core values and customer service philosophy. Adheres to the FVC/FMCNA Compliance Program, including following all...Read more
Outpatient Registered Nurse - RN - Miami, Florida PURPOSE AND SCOPE: The professional registered nurse Outpatient RN CAP 1 is an entry level designation into the Clinical Advancement Program (CAP). This position is accountable and responsible for the...Read more
RN - Med SurgFresenius Medical CareTrenton, FL
RN Job Description Trenton, Florida Job ID R0034636 PURPOSE AND SCOPE: The professional registered nurse Outpatient RN CAP 1 is an entry level designation into the Clinical Advancement Program (CAP). This position is accountable and responsible for the...Read more
Outpatient Registered Nurse - RN - Miami, Florida About this role: As a Dialysis Clinic Registered Nurse (RN) with Fresenius Medical Care, you will be part of a close-knit, collaborative team responsible for delivering unique care plans and providing...Read more

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Outpatient Registered Nurse Float - RNFresenius Medical CareCrestwood, IL
**Job ID** 19000I4R **Available Openings** 1 **PURPOSE AND SCOPE:** The registered professional nurse (CAP RN 1) position is an entry level designation into the Clinical Advancement Program forRead more
Job ID 19000NZ3 Available Openings 2 PURPOSE AND SCOPE: Supports FMCNA's mission, vision, core values and customer service philosophy. Adheres to the FVC/FMCNA Compliance Program, including followingRead more
Registered NurseFresenius Medical CareSt. Paul, MN
**Job ID** 1900036A **Available Openings** 1 **PURPOSE AND SCOPE:** The registered professional nurse (CAP RN 1) position is an entry level designation into the Clinical Advancement Program forRead more
Patient Care Technician - PCT - WILL TRAINFresenius Medical CarePortland, OR
Job ID 19000KTP Available Openings 2 PURPOSE AND SCOPE: Supports FMCNAs mission, vision, core values and customer service philosophy. Adheres to the FMCNA Compliance Program, including following allRead more
Pre-Licensed NurseFresenius Medical CareLas Vegas, NV
**Job ID** 20000186 **Available Openings** 2 **Position Specific Information** **PURPOSE AND SCOPE:** Functions as part of the hemodialysis health care team as a Registered Nurse Applicant, under theRead more
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