AP & AR Analyst job

Division Overview

Aurohealth LLC commenced operations in May 2012 and is a wholly owned subsidiary of AurobindoUSA, which is responsible for generic pharmaceutical products in the USA. Aurohealth leverages the development, API, and finished product manufacturing strengths and resources of our parent company augmented by a team of generic industry-seasoned professionals who possess the industry knowledge and experience, and relationships to create a company with a very broad, unique product portfolio.

Aurohealth LLC is a pharmaceutical company that develops, manufactures, markets and distributes store brand Over the Counter (OTC) products. Our mission is to develop as many OTC products for the US retail market providing a consistent and reliable supply, at a fair price, and of the highest quality. We are very customer focused organization that continuously seeks ways to be a reliable source for our customer’s needs.

Our targets include Rx to OTC switch molecules, ANDA & Monograph OTC products in various dosage forms / formats solids (tablets, capsules, soft gels), liquids, semi solids & nasal sprays. Our FDA approved manufacturing sites are located in USA & India.

Job Overview

AP & AR analyst monitors the payables and receivables of the company and ensure timely payment to vendors and timely collection from customers. 

Responsibilities

Accounts Payables:

• Daily coordination with Global Shared Service (GSS) based in India.
• Support shared service team in obtaining proper approvals, providing supporting documents, guiding relevant GL codes & Dept. codes.
• Scanning the supporting documents and forward to GSS.
• Cut checks and obtain sign of signatories and mail checks to vendors
• Make sure shared service team is up to date with AP accounting.
• Make sure no past due invoices of vendors and clean AP Ageing report.
• Review aged AP ageing report once in a week and follow up with shared service team for up to date.
• Reconcile AP Ageing and reconcile balance with vendors periodically
• Support Shared service team in expenses re-imbursements, on time payment to employees.
• Ensure payments are with in approved budget
• Credit card reconciliation and credit card payments
• Creation of Purchase order and ensure PO and SRN available for all transactions
• Booking of travel tickets

Accounts Receivables:

• Review chargebacks & rebates along with shared service team.
• Prompt Payment Discount reconciliation
• Sales returns coordination
• Continuous monitoring of customer agreements.
• Coordinate with sales team, supply chain and other teams in getting approvals and clarifications.
• Review aged AR ageing report once in a week and follow up with shared service team for up to date.
• Make sure shared service team is up to date AR accounting.
• Reconcile AR Ageing and reconcile balance with customers periodically
• Make sure no overdue invoices of customers and clean AR aging report

General Ledger Accounting:

• Reconciliations
• Budget vs Actuals
• Assist with GL Review
• Assist with month end closing
• Provide supporting documentation for audits
• Assist in preparation monthly MIS reports for internal management
• Effective Coordination with President, Sales administration, QA and regulatory departments and support them in providing the relevant information.

Others:

• Effective Coordination with President, Sales administration, QA and regulatory departments and support them in providing the relevant information.
• Perform all other duties as assigned and required

Qualifications - Skills & Requirements

• BA with 5 plus years accounting experience/ CA or CPA or MBA with 2-5 years of experience
• Experience with Oracle (preferred)
• Advanced Excel skills (must), ability to work with lookups and pivot tables. Proficiency in Microsoft Word, Outlook and PowerPoint.
• Self-motivation
• Responsible
• Organizational skills and ability to manage deadlines
• Analytical ability, a methodical approach and problem solving skills
• Numeracy and detailed oriented
• Ability to multitask

Education & Experience

• BA with 5 plus years accounting experience/ CA or CPA or MBA with 2-5 years of experience
• Experience with Oracle (preferred)
• Advanced Excel skills (must), ability to work with lookups and pivot tables. Proficiency in Microsoft Word, Outlook and PowerPoint.

Physical Requirements

OFFICE POSITION - While performing the duties of this job the employee is required to: • Stand, sit; talk, hear, and use hands and fingers to operate a computer and telephone keyboard reach, stoop kneel to install computer equipment • Specific vision abilities required by this job include close vision requirements due to computer work • Light to moderate lifting is required • Moderate noise (i.e. business office with computers, phone, and printers, light traffic). • Ability to sit at a computer terminal for an extended period of time Sedentary work Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Additional Physical Requirements

Sitting 5-8 HoursStanding 1-4 Hours

Blood/Fluid Exposure Risk

Category II: Usual tasks do not involve exposure to blood, body fluid, or tissues but job may require performing unplanned Category I tasks.