Expired job

Just missed a job?

Sign up and never miss an opportunity again!

Assistant - Administrative job

MacAllister MachineryFort Wayne, IN
MacAllister Machinery jobs

Company

Salary

Skills

Benefits

Job Description

Provide clerical assistance to the department manager(s) with all paperwork flow such as work orders, invoices, and other administrative tasks.

  • Completes time card reports at the beginning of every week

  • Completes, copies and files daily invoices for Rental stores as assigned

  • Answers phones and gets general information from customers for sales team

  • Assists sales department with filing open and closed contracts

  • Assists service department with paperwork

  • Orders supplies, business cards, mailers and all printing

  • Tracks vacation days, personal leave days, and sick days for the rental branches, as assigned

  • Keeps track of petty cash for Rental Service Manager

  • Takes payments from customers for sales, parts, and service invoices

  • Aids in marketing and special events planning as assigned by supervisor

  • Performs other related duties as assigned

  • Knowledge, skills and abilities typically acquired through a high school education

  • At least 1 year of office/clerical work experience

  • Must be able to work unsupervised on occasion

  • Must have strong organizational skills

  • Strong computer skills, including experience using Microsoft Office software such as Word and Excel

  • Must be willing to travel occasionally to other branches as needed

  • Excellent communication skills, including verbal, written, and listening

  • Moderate analytical skills including problem solving and the ability to interpret policies, procedures and guidelines

  • Excellent customer service skills

The duties and responsibilities described here are not a comprehensive list, and the scope of the job may change as necessitated by business demands.

MacAllister Machinery Co Inc. is an Equal Opportunity Employer (EEO)

Job ID: 2019-3354

Shift: 1st

External Company Name: MacAllister Machinery Co., Inc.

External Company URL: http://www.macallister.com/

Street: 6870 W Washington St

Telecommute: No

Estimated annual salary
$29,584
average
Minimum
$20,775
Maximum
$51,860

TASKS

  • Manage and maintain executives' schedules.
  • Make travel arrangements for executives.
  • Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
  • Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.

SKILLS

  • Reading ComprehensionUnderstanding written sentences and paragraphs in work related documents.
  • Active ListeningGiving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
  • WritingCommunicating effectively in writing as appropriate for the needs of the audience.
  • SpeakingTalking to others to convey information effectively.

KNOWLEDGE

  • Administration and ManagementKnowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
  • ClericalKnowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
  • Customer and Personal ServiceKnowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
  • Computers and ElectronicsKnowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.
Vacation & Paid Time Off
Sick Days

MacAllister Machinery

Type

Company - Private

Size

1001 to 5000 employees

Revenue

$1B to 2B

Location

Indianapolis, IN

Industry

Business Services

CEO

Chris MacAllister

Closed Job Filters

Driver - UtilityMacAllister Machinery Co.Bloomington, IN
This position provides the service of delivering equipment in a safe, timely, efficient, and courteous manner.rnPrimary Responsibilities:rn+ Delivery and pickup of equipment for rental customersrn+Read more
Manager - Underground Operations | WaterfordMacAllister Machinery Co.Kalamazoo, MI
Position is responsible for the management, coordination, and execution of all field operations for the Pump and Shoring Division, including slide rail, shoring, and pump. Scope of responsibilitiesRead more
Technician - RentalMacAllister Machinery Co.Bloomington, IN
Overview This position will perform efficient and thorough mechanical repairs and or maintenance of all rental equipment in the shop. Responsibilities Primary Responsibilities: Perform basicRead more
Underground Shoring & Pump - Utility IMacAllister Machinery Co.Kalamazoo, MI
This position is primarily responsible to perform the operations associated with the installation/assembly and removal/disassembly of Pumps, Suction and Discharge Equipment. Primary Responsibilities:Read more
Technician - Rental Services Class C - MichiganMacAllister Machinery Co.Galesburg, MI
Technician performs mechanical services on new and used equipment in the service shop area. Position is responsible for testing, repairing and rebuilding equipment. Additional responsibilitiesRead more
Similar jobs in the area
Job Description Growing company is in need of an Administrative Assistant. Successful candidates will have a strong administrative background and great customer service skills. You will need ability to multi-task in a friendly yet fast paced environment...Read more
Description If you're looking for work as an Executive Administrative Assistant, OfficeTeam has an opening for someone who is results-oriented and deeply passionate about growing their career. Administrative and office support duties will be the main role...Read more
Company Description Our client is a boutique professional services firm that has an immediate opening for an energetic, yet mature administrative professional willing to take on a variety of responsibilities. Qualified candidate must be highly organized...Read more
Administrative Assistant in Indianapolis, IN at Volt Date Posted: 3/30/2020 Job Snapshot Employee Type: Contingent Location: Indianapolis, IN Job Type: Administrative/Secretarial Duration: 8 weeks Date Posted: 3/30/2020 Job ID: 224892 Pay Rate $19.0/Hour...Read more
flexjobs
Remote Product Tester - Earn $25-$45/hrAmerican Consumer PanelsNew Haven, IN
In-Home Usage Tester (Product Tester from home) Part-time Presently we're recruiting Product Testers (from home) in several US cities to expand our private network of In-Home Usage Testers (IHUT) to fulfill upcoming contracts with national and...Read more
Overview & Responsibilities SCI is certified as a Great Place to Work ® by the Great Place to Work Institute. In a recent survey, our associates said that their work has special meaning and is not "just a job". We currently have a part time opening for an...Read more
flexjobs
Amazon Picker/PackerAmazon Workforce StaffingCross Plains, IN
Warehouse Team Members Shifts: Overnight, Sunrise, Day, Evening, Weekend Location: Hebron, KY or Cincinnati, OH Job opportunities vary by location. We update postings daily with open positions. Hourly pay rate: $15 –$20 (max pay rate)* Earn additional $...Read more
The full-time Administrative Assistant serves as the primary point of contact for internal and external constituencies on all matters, some of confidential nature, pertaining to the office of the CEO. This person must be creative and enjoy working within...Read more
Seeking an Administrative Assistant for a short-term contract. This role is 8-5 Monday to Friday. Primary responsibilities are: Answer incoming calls Check in vendors as needed Cleaning conference room and common area Stocking conference room Field...Read more
Penhall Company's is currently accepting applications for a full time Construction Office Divisional Admin. to work in a fast paced office with a variety of responsibilities. The successful candidate will have experiences in a similar setting and range of...Read more
PRIMARY DUTY Provides support to the Executive Director with various administrative duties, HR functions, community telecommunications, and other related duties as assigned by the Executive Director. ESSENTIAL JOB FUNCTIONS include the following. Other...Read more
Administrative Assistant Share by Email Share on LinkedIn Share on Twitter Share on Facebook Apply Brand: La Petite Academy Location: 8860 E 10th St Indianapolis, IN Requisition ID: 71531 Date Posted: 3/3/2020 Be a difference maker, with Learning Care...Read more
Show more jobs
500+ more jobs

Similar jobs

The full-timeiless thanstrong>Administrative Assistantiless than/strong>serves as the primary point of contact for internal and external constituencies on all matters, some of confidential nature, pertaining to the office of the CEO. This person must be...Read more
Responsibilities The Office Assistant is responsible for providing clerical support to the Human Resources Department. Qualifications Education: High School diploma required. Experience: Must be attentive to detail and have the ability to multi-task. Must...Read more
Company Description Skill Demand Job Description Description: Incumbent answers incoming Vital Records Customer Service calls. Incumbent must make clerical decisions regarding appropriate procedures within Vital Records. Incumbent receives, opens and...Read more
Admin AssistantKforceFort Wayne, IN
RESPONSIBILITIES: Kforce has a client in search of an Administrative Assistant in Indianapolis, IN. Summary: The candidate will be responsible for clerical duties including (answer phone, open front door for visitors & vendors, distribute secure badges...Read more
Description Accountable for the part-time support of the practice office attorneys, staff and office administrator in the functioning of the office including the ability to routinely solve problems associated with daily support work in collaboration with...Read more
we are seeking a Front Office Coordinator for our busy office. Main responsibility is to field all incoming telephone calls. In addition, provide administrative support to other departments in the organization. Duties and responsibilities include, but are...Read more
Now Hiring Administrative Clerk At First Student, Office clerks are an essential part of our team. They create a smooth running environment to assist the location employees, location managers, and drivers. As a clerk, your major responsibilities will be to...Read more
At CoreCivic, we do more than manage inmates, we care for people! CoreCivic is seeking a highly organized and self-motivated Administrative Clerk to provide clerical and administrative support to various departments. Who We Are: CoreCivic is the leading...Read more
Office ClerkKemperFort Wayne, IN
Position Summary: We are seeking an Office Clerk to work in our Ft. Wayne, IN office to support the Field Agency Manager. You will efficiently and accurately handle various administrative duties. As an Office Clerk, you will answer phones, assist...Read more
Enlivant is seeking an Administrative Specialist at Willow Lake Place inIndianapolis, IN Full-Time About Us: We believe taking care of Americas aging population is not only a moral obligation but a true honor and privilege. With over 230 communities, we...Read more