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Assistant - Administrative job

MacAllister MachineryFort Wayne, IN
MacAllister Machinery jobs





Job Description

Provide clerical assistance to the department manager(s) with all paperwork flow such as work orders, invoices, and other administrative tasks.

  • Completes time card reports at the beginning of every week

  • Completes, copies and files daily invoices for Rental stores as assigned

  • Answers phones and gets general information from customers for sales team

  • Assists sales department with filing open and closed contracts

  • Assists service department with paperwork

  • Orders supplies, business cards, mailers and all printing

  • Tracks vacation days, personal leave days, and sick days for the rental branches, as assigned

  • Keeps track of petty cash for Rental Service Manager

  • Takes payments from customers for sales, parts, and service invoices

  • Aids in marketing and special events planning as assigned by supervisor

  • Performs other related duties as assigned

  • Knowledge, skills and abilities typically acquired through a high school education

  • At least 1 year of office/clerical work experience

  • Must be able to work unsupervised on occasion

  • Must have strong organizational skills

  • Strong computer skills, including experience using Microsoft Office software such as Word and Excel

  • Must be willing to travel occasionally to other branches as needed

  • Excellent communication skills, including verbal, written, and listening

  • Moderate analytical skills including problem solving and the ability to interpret policies, procedures and guidelines

  • Excellent customer service skills

The duties and responsibilities described here are not a comprehensive list, and the scope of the job may change as necessitated by business demands.

MacAllister Machinery Co Inc. is an Equal Opportunity Employer (EEO)

Job ID: 2019-3354

Shift: 1st

External Company Name: MacAllister Machinery Co., Inc.

External Company URL: http://www.macallister.com/

Street: 6870 W Washington St

Telecommute: No

Estimated annual salary


  • Manage and maintain executives' schedules.
  • Make travel arrangements for executives.
  • Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
  • Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.


  • Reading ComprehensionUnderstanding written sentences and paragraphs in work related documents.
  • Active ListeningGiving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
  • WritingCommunicating effectively in writing as appropriate for the needs of the audience.
  • SpeakingTalking to others to convey information effectively.


  • Administration and ManagementKnowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
  • ClericalKnowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
  • Customer and Personal ServiceKnowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
  • Computers and ElectronicsKnowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.
Vacation & Paid Time Off
Sick Days

MacAllister Machinery


Company - Private


1001 to 5000 employees


$1B to 2B


Indianapolis, IN


Business Services


Chris MacAllister

Closed Job Filters

Driver - UtilityMacAllister Machinery Co.Bloomington, IN
This position provides the service of delivering equipment in a safe, timely, efficient, and courteous manner.rnPrimary Responsibilities:rn+ Delivery and pickup of equipment for rental customersrn+Read more
Manager - Underground Operations | WaterfordMacAllister Machinery Co.Kalamazoo, MI
Position is responsible for the management, coordination, and execution of all field operations for the Pump and Shoring Division, including slide rail, shoring, and pump. Scope of responsibilitiesRead more
Technician - RentalMacAllister Machinery Co.Bloomington, IN
Overview This position will perform efficient and thorough mechanical repairs and or maintenance of all rental equipment in the shop. Responsibilities Primary Responsibilities: Perform basicRead more
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This position is primarily responsible to perform the operations associated with the installation/assembly and removal/disassembly of Pumps, Suction and Discharge Equipment. Primary Responsibilities:Read more
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Technician performs mechanical services on new and used equipment in the service shop area. Position is responsible for testing, repairing and rebuilding equipment. Additional responsibilitiesRead more
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