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Assistant property manager job

Boston Properties jobs

Company

Salary

Skills

Company Description

Boston Properties is a real estate company founded in 1970 and headquartered in Boston, Massachusetts. They have 750 individuals who are bringing talent, experience, and insight to identify real estate opportunities. They have financial strength, industry relationships, focus on sustainable and responsible business. They have their business in five markets such as New York, San Francisco, Boston, Los Angeles, and Washington DC. It is an integrated real estate company and they are providing substantial help to new businesses to grow and thrive. They are providing multitudes of services such as Retirement saving plan with company match, Health, dental, and vision insurance, Generous Paid time off, Commuter benefit program, Tuition Reimbursement, Wellness programs, and many more. They have multiple specialties in which they are providing their services such as Property Management, Construction Management, Commercial Real Estate, Real Estate Development, REIT, and Real Estate Acquisition, and many more. They used to recruit new talented in many domains such as Payroll coordinator, Property Management Coordinator, Assistant Property management, Building Engineer, Concierge Representative, and many more. Their employee’s annual growth rate is 1%.

Job Description

Assistant Property Manager Primary Purpose of Position: Oversee the resolution and manage the timely completion of day-to-day operational issues at assigned properties or property. Serve as tenant liaison in the building and maintain a high level of tenant satisfaction. Essential Functions: Promote, establish and maintain positive relations with tenants via regular proactive communication, meetings and routine follow-up. Regularly inform Property Manager of topics discussed and action items to be addressed. Manage and follow through on the execution of tenant work order requests with building staff and/or outside vendors to completion in a timely manner. Arrange, coordinate and attend new tenant orientation meetings to review tenant welcome package, move-in requirements, general property information, rules & regulations etc. Regularly inspect tenant space, common areas, base building areas and grounds to ensure a high level of maintenance, regularly interfacing with internal staff and vendors to maintain same. Assist Property Manager with the development of RFP's and execution of contracts and purchase orders. Regularly monitor service contractors to ensure service is being delivered as per contract specifications and that insurance and contract documentation is in order. Maintain financial management responsibilities including providing assistance in the preparation of budgets, accruals, reforecasts and reporting budget variances. Analyze current maintenance programs/procedures and make recommendations to Property Manager that ensures operating efficiency and effectiveness. Partner with Property Manager to identify and achieve additional tenant service income. Manage tenant move-in/move-outs to include certificates of insurance, signage, move management, closeout and inspection. Coordinate with external contractors (i.e. janitorial, security, etc.) and internal departments (i.e. engineering, accounting, leasing and construction, etc.) to ensure seamless and cost effective customer services is delivered. Work with the construction department, including attendance at tenant improvement meetings and scheduling shutdowns of building services (e.g., electricity, water, HVAC) to avoid delays of landlord work. Coordinate annual tenant warden training and evacuation drills. Assist Property Manager with invoice review and processing Maintain a working knowledge of Company databases and information/reporting tools. Respond to site emergencies when applicable and participate in company emergency response protocol Manage tenant electric meter reading procedure and insure accurate and timely invoicing including annual reconciliation billings. Non-Essential Functions:· Participate in industry-related organizations including BOMA. Perform other assigned duties. Requirements and Qualifications: BA/BS degree in business administration, real estate or related field required. 0-5 years of property management experience preferred. Continuing education in the field through RPA or CPM certification courses, and LEED approved courses highly desirable. Working knowledge and understanding of operating costs, budgeting and related expense control preferred. Demonstrated proficiency with Microsoft Office products to include Word, Excel and PowerPoint required. JD Edwards experience preferred. Familiarity with ADA and OSHA preferred. Ability to organize and coordinate work efficiently and to set priorities in a demanding work environment. Strong verbal and written communication skills. Strong interpersonal skills. Demonstrated ability to respond to a variety of multiple tasks/situations with both creativity and resourcefulness. Ability to work independently and as a productive member of a team. Ability to work under pressure and meet deadlines. Physical Requirements: Involves work of a general office nature usually performed sitting such as operation of a computer. Involves work of a general office nature usually performed standing such as operation of a fax and printer. Involves work such as tours throughout property portfolio usually performed by walking and by climbing stairs. Involves movement between departments to facilitate work. Regularly required to bend and reach. Regularly use hands and fingers to write and type. Regularly required to talk and hear. Occasionally required to crouch, climb stairs and ladders and in environments with temperature ranges both while working outside and inside. Occasionally exposed to vibration or noise as well as dust. Vision abilities allowing reading of printed material, graphics, computer displays and physical inspections of properties and sites.
Estimated annual salary
$42,315
average
Minimum
$33,116
Maximum
$54,931

TASKS

  • Manage and oversee operations, maintenance, administration, and improvement of commercial, industrial, or residential properties.
  • Plan, schedule, and coordinate general maintenance, major repairs, and remodeling or construction projects for commercial or residential properties.
  • Direct collection of monthly assessments, rental fees, and deposits and payment of insurance premiums, mortgage, taxes, and incurred operating expenses.
  • Inspect grounds, facilities, and equipment routinely to determine necessity of repairs or maintenance.

SKILLS

  • Reading ComprehensionUnderstanding written sentences and paragraphs in work related documents.
  • Active ListeningGiving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
  • WritingCommunicating effectively in writing as appropriate for the needs of the audience.
  • SpeakingTalking to others to convey information effectively.

KNOWLEDGE

  • Administration and ManagementKnowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
  • ClericalKnowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
  • Economics and AccountingKnowledge of economic and accounting principles and practices, the financial markets, banking and the analysis and reporting of financial data.
  • Sales and MarketingKnowledge of principles and methods for showing, promoting, and selling products or services. This includes marketing strategy and tactics, product demonstration, sales techniques, and sales control systems.

Boston Properties

Type

Company - Public

Size

Medium

Revenue

$2B to $5B

Location

Multiple locations

Industry

Real Estate Firms
Real Estate Agencies & Brokerages Firms

Founded

1970

Job Filters

FILTER JOBS
Property Management CoordinatorBoston Properties, Inc.Brooklyn, NY
Primary Purpose of Position: Assist Property Management with the day-to-day operations and tenant relations of assigned property or portfolio through the coordination of tenant requests and administration of maintenance services. Serve as the primary point...Read more
Assistant Property ManagerBoston Properties, Inc.Boston, MA
Primary Purpose of Position: Oversee the resolution and manage the timely completion of day-to-day operational issues at assigned properties or property. Serve as tenant liaison in the building and maintain a high level of tenant satisfaction. Essential...Read more
Network EngineerBoston PropertiesSan Francisco, CA
Primary Purpose of Position: This role serves as a member of a hands-on technical team responsible for the administration of products and services in support of the management and security of systems, network infrastructure components, voice services and...Read more
Systems AdministratorBoston PropertiesBoston, MA
Primary Purpose of Position: This position provides day-to-day administration of BXP’s enterprise applications by supporting and maintaining configurations, security standards, overall system integrity and data integrations. The position performs analysis...Read more
Database AdministratorBoston PropertiesBoston, MA
Primary Purpose of Position: Support the administration and management of an extensive data environment supporting enterprise, operational and analytic platforms built on Microsoft technologies. Support data integrations between on-premise and/or cloud...Read more

Closed Job Filters

FILTER JOBS
Concierge representativeBoston PropertiesBoston, MA
Primary Purpose of Position:Provide customer service to retail customers, visitors, employees, and tenants of the Prudential Center. Essential Functions:Marketing:Welcome and assist all shoppers andRead more
Essential FunctionsTalent AcquisitionGreet and welcome candidates interviewing in Boston.Post open positions on internal and external job boards.Coordinate and schedule phone interviews and in-personRead more
Office managerBoston PropertiesBoston, MA
Boston Properties is looking for an Office Manager to join our DC team! Report ing to the Executive Vice President, the Office Manag er is responsible for direct ing the Office Services oper ationsRead more
Assistant property accountantBoston PropertiesBoston, MA
Assistant Property Accountant Primary Purpose of Position: Act as primary assistant to Property Accountants relating to day to day general accounting tasks such as customer/tenant billings, accountsRead more
Tax analystBoston PropertiesBoston, MA
Tax Analyst Primary Purpose of Position: Ensure the compliance of all federal, state and local taxes as well as issue resolution for the Massachusetts region. Responsible for Partnership withholdingRead more
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