Customized Training Project Coordinator job

DescriptionChemeketa aspires to be an inclusive environment where we honor and value the unique contributions of our diverse students, employees, and community. We seek to foster cultural competence and pursue equitable solutions that support all students in achieving their educational goals. If you are interested in joining the work of the college to pursue a supportive and inclusive culture, we encourage you to apply.Position Summary:The Chemeketa Center for Business and Industry is seeking an individual who is a skilled communicator with a desire to work with a diverse group of internal and external partners. This position leads in the administration and coordination for development of business and industry customized trainings including statewide training programs for Oregon state agencies. Builds relationships, conducts needs assessments, negotiates contracts, and ensures quality of workforce development activities.Duties and ResponsibilitiesESSENTIAL FUNCTIONS* Training Program Coordination* Develops systems for statewide trainings to ensure consistent project quality* Coordinates the development and implementation of statewide and local trainings and services, open-enrollment workshops, contracted trainings, consulting or facilitation of groups, training materials; certifications, credits and Continuing Education Units (CEU)* Manages processes and logistics related to agency provided or college contracted adjunct faculty* Develops and updates spreadsheets for certifications, registrations, promotion, and correspondence ensuring certification compliance and providing periodic documentation of project status* Manages processes and logistics related to scheduling, facilities, equipment, classroom setup and materials* Provides contract coordinator with contract requests/revisions prior to work being provided or paid for; including: original contract request, extending an expiration date, increasing the contract not to exceed amount, any modifications of work provided, and adding or removing any portion of the Contract Terms and Conditions* Monitors and documents contract progress; including matching invoices to the work provided* Negotiates contracts and agreements for instructors/ training providers and agencies/businesses for training and consulting services per college and department guidelines* Selects contracted trainers and consultants; evaluates and monitors workshop effectiveness and results* Creates training proposals and budgetsCollege & Agency Liaison* Establishes and maintains strategic customer relationships with businesses and organizations in Marion, Polk & Yamhill counties that have high potential for contracted activities with the college, providing information about Chemeketa's full range of services and programs* Provides program information and responds to complaints* Conducts initial site visits and assesses needs with potential customers* Collaborates with Center for Business & Industry staff and college departments to develop customized trainings for businesses, agencies and other organizations* Works with Procurement Services to customize and resolve contract issues* Monitors expenditures and intergovernmental agreement deliverables and prepares reports for the college and/or clientsCCBI Customized Training Program Oversite* Identifies prospective business and agency clients for customized training* Researches business trends, needs, challenges, and goals* Coordinates projects, including assessing training needs, providing/arranging of training, delivery systems, orientation activities, and/or technical assistance and information* Edits and approves promotional and training materials and outlines* Monitors customized training and consulting activities and independent contractors to assure contractual responsibilities and deliverables are met* Markets customized training and consulting services for professional, workforce, and organizational development* Ensures cost-recovery for the Customized Training department* Develops and implements CCBI Customized Training goals and activities using college guidelines as a viable, active team member within the Center for Business & IndustryInstitutional Expectations* Embraces diversity and actively collaborates effectively with a variety of students, staff and the public from diverse cultural, social, economic and educational backgrounds* Participates in recruitment and retention of students at an individual and institutional level in promotion of student success* Embraces, understands and uses appropriate technology tools to accomplish job functions* Provides high quality, effective service to internal and external customers through continuous improvement and adoption of lean office practicesQualificationsMinimum Qualifications:Six years' demonstrated history of project management or workforce/economic development* OR-Associate's degree from an accredited institution and four years' demonstrated history of project management or workforce/economic development* OR-Bachelor's degree from an accredited institution and two years' demonstrated history of project management or workforce/economic developmentCore Competencies* A broad understanding of training, organizational and workforce development strategies is desired.* Ability to work in changing environments* Critical thinking skills* Organized and detail oriented* Emotional intelligence* Ability to work on multiple projects simultaneously* Skilled in providing customer servicePreferred Qualifications* Experience in negotiating contracts* Experience in creating and executing a marketing plan* Experience creating and monitoring projects and budgets under supervision* Experience writing proposals* Cultural competenceSupplemental InformationWhen applying for this posting, you will be required to attach one or more of the following electronic documents:* Cover letter - limited to one page* Unofficial Transcript - An electronic copy of your academic transcript(s) from an accredited institution must be attached with your application. The transcript must demonstrate the minimum educational requirement for the position. If you have academic credentials from non-U.S. institutions, you will need to include an evaluation of your credentialsRequired documents must be provided at the time of application. Please remove your social security number from all your documents, including transcripts. Documents containing protected information will be considered incomplete. Incomplete applications will not be considered. Chemeketa makes employment decisions based solely on the candidate's demonstrated competencies as related to successful performance in the position.Terms of Employment* This is a full-time, classified assignment at the C2 band and grade of the classified salary schedule* Upon hire, must pass a security inquiry which may include criminal history; only information relevant to the position will be considered* Requires flexible work schedule to meet program needs, which may include evenings and/or weekends* Requires the provision of official transcripts upon hireSuccessful applicants for designated positions must successfully pass a background inquiry, which may include criminal, driving, credit and full background checks. Only information relevant to the position will be considered. An individual with negative information on their background inquiry will not necessarily be denied employment. Providing false information will result in rejection of an application, employment offer or dismissalApplicants are eligible to use Veterans' Preference when applying with Chemeketa Community College in accordance with ORS 408.225, 408.230 and 408.235; and OAR 105-040-0010 and 105-040-0015. Preference will be given only if the applicant meets the minimum criteria of the position and electronically attach the required documentation at the time of application.DOCUMENTS REQUIRED* MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215) -OR- Letter from the US Dept. of Veterans Affairs indicating receipt of a non-service connected pension* Disabled Veterans must also submit a copy of their Veterans disability preference letter from the Department of Veterans Affairs. You can request copies of your military service record through the National Archives website at http://www.archives.gov/veterans/military-service-records/For information regarding Veterans' Preference qualifications, visit the following website:http://www.oregonjobs.org/DAS/STJOBS/vetpoints.shtmlqPHYSICAL REQUIREMENTSSedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary requirements are met.