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Division Assistant job

Oregon Department of Energy jobs





Company Description

Oregon Department of Energy is a government agency that conducts emergency preparedness, facility sitting, storage, and efficient devices programs. The department's mission is to lead Oregon to a safe, clean, equitable, and sustainable energy future. Oregon Department of Energy is accountable for energy production, conservation, and other related safety & environmental impact. Oregon Legislative Assembly established the Oregon Department of Energy in 1975, and its headquarter is located in Salem, Oregon, United States. The department was established due to recommendations of numerous task forces and research groups over several years. Hydropower is the biggest renewable energy resource in Oregon, which is followed by natural gas and coal. Oregon Department of Energy provides highly competitive pay packages, paid vacations, healthcare benefits, and other perks to its employees.

Job Description



- Microsoft Word
- Excel
- Administrative Experience
- Microsoft Powerpoint
- Microsoft Outlook

- Dental Insurance
- Health Insurance
- Paid Time Off
- Vision Insurance

Are you a Problem Solver? Do you enjoy being part of a small team with a big responsibility? Are you skilled in taking meeting minutes? If this sounds like you, come and join our dynamic team!

About the Oregon Department of Energy
At the Oregon Department of Energy , we're helping to shape the state's energy future. Our team is dedicated to keeping Oregon on the leading edge of renewable energy and efficiency while supporting energy innovation, investment, and resilience. From helping individual Oregonians save energy at home to overseeing the state's interests in the world's largest environmental cleanup at the Hanford nuclear site in Washington, our work is challenging, rewarding, and diverse. We work with developers and communities on proposed energy facilities, with schools and manufacturers looking to save energy and money, and with other agencies and stakeholders on meeting the challenges of climate change. Oregon is one of the most energy efficient states in the country, routinely landing near the top of annual national rankings. ODOE is committed to helping Oregon remain an energy leader, and that starts with hiring smart, engaged team members who are ready to deliver for Oregonians.

Working for the Energy Siting Division
ODOE's Energy Facility Siting Division supports the Energy Facility Siting Council (EFSC), a governor-appointed citizen committee responsible for siting and regulating energy facilities in Oregon. Siting division staff oversee an inclusive, thorough process in which proposed energy facilities are reviewed and analyzed for their ability to meet all local and state standards. The work is coordinated with local and regional governments, state and federal agencies, project developers and contractors, tribal governments, and community stakeholders providing public input. With the results of this work, plus itional Division support, the Council considers proposals for and makes decisions on large electricity-generating facilities, high voltage transmission lines, some gas pipelines, and radioactive waste disposal sites. Strong oversight ensures Oregonians can count on an accessible, transparent process that supports an adequate supply of energy for the state while protecting public safety and the environment. In ition to general support, the Division also monitors facilities on EFSC's behalf, from proposal and pre-construction through to construction completion, ongoing compliance, and decommissioning.

What you will do!
You will serve as the Division Assistant to the Division Administrator, and coordinate and/or provides business and administrative support services for the Administrator's office. You will also provide assistance to the Energy Facility Siting Council by coordinating a variety of administrative tasks that include creating and maintaining the administrative legal records of the EFSC site certificate decisions; making arrangements for EFSC and other meetings; and coordinating activities to ensure a smooth flow of support services.

Occasional overnight travel within the state will be required. Occasional overtime is necessary to meet deadlines and support EFSC decisions. You may be required to tour sites/facilities that includes extensive walking on uneven ground, standing, and/or climbing steep stairways with limited handholds.

For a complete listing of the duties and responsibilities for this position please review the position description by clicking here .

What's in it for you!
Join a great group of fun-loving individuals who are passionate about balancing energy development needs with environmental protection, health and safety, and economic considerations.

We offer full medical, vision and dental benefits with paid sick leave, vacation, personal leave and 10 paid holidays a year.

This is a full-time position that is not represented by a union.


Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations; OR

An equivalent combination of training and experience.

One year of postsecondary education may be substituted for up to one year of the experience.

Requested Skills

Proficient in MS Word, Excel, PowerPoint, Outlook, PDF software and website maintenance.
Skill in legal or administrative recordkeeping.
Experience preparing for and supporting large stakeholder meetings, including agenda development, preparing and distributing meeting minutes, travel and facility arrangements, setting up and running audio-visual equipment.
Experience handling confidential matters and documentation.

Click the 'Apply' button above and complete the online application.
Eligible veterans who meet the qualifications will be given veterans' preference. For further information, please visit the following website: Veterans Resources . You may also call the Oregon Department of Veterans' Affairs at 1-************.
Answer all the supplemental questions.
Candidates whose training and/or experience most closely match the requirements and needs of the position will be eligible for an interview.

Employment will be contingent upon passing a criminal background check.

The Oregon Department of Energy does not offer VISA sponsorships. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States.

Questions/Need Help?

If you have questions about the recruitment and selection please contact Zina Nikiforoff, Human Resource Analyst, at ************************** or call **************. If you need an alternate format in order to complete the application process, please contact Zina.

Candidates from diverse backgrounds are encouraged to.

The Oregon Department of Energy is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ethnicity, gender, sexual orientation, religion, age or disability and is committed to workplace diversity.
Estimated annual salary


  • Wrap packages or bundles by hand, or by using tying machines.
  • Verify that items are addressed correctly, marked with the proper postage, and in suitable condition for processing.
  • Remove containers of sorted mail or parcels and transfer them to designated areas according to established procedures.
  • Sort and route incoming mail, and collect outgoing mail, using carts as necessary.


    • Customer and Personal ServiceKnowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
    • English LanguageKnowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
    Paid HolidaysHealth Insurance
    Dental InsuranceVacation & Paid Time Off
    Vision InsuranceSick Days

    Oregon Department of Energy






    Salem, OR


    Government/Civil Service/Military



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