DOJ Legal Secretary job

Skills

- Transcription
- Driver's License
- Microsoft Word
- Workday
- Customer Service
Benefits

- Health Insurance
- Paid Time Off
- Vision Insurance

Through the State's Collective Bargaining process, the Legal Secretary salary range has been changed to $2860-$4102 and is pending implementation.

Make a difference with the Oregon Department of Justice! We are seeking a dynamic self-starter to join Appellate Division as a Legal Secretary. We offer generous benefits for you and your family, great work-life balance, and a strong public service mission you can definitely get behind.

now! If selected, you will work closely with our Division Assistant Attorneys General, management team, and other legal professionals. The Appellate Division represents the State of Oregon and all its agencies, departments, boards, commissions, and district attorney's offices before all state and federal appellate courts, and occasionally appears in other federal intermediate appellate courts and in the United States Supreme Court.

The candidate selected may be placed in the Portland or Salem Legal office, depending on the needs of the division and the preferences of the successful applicant. Training for this position will take place in Salem office. Travel between both offices may be required.

WHAT'S IN IT FOR YOU?
Permanent, full-time employment in Portland or Salem, Oregon.
Work where individual contribution matters and is recognized, where creativity and accomplishment are rewarded.
Vacation, sick leave, paid holidays, and special days off.
Excellent medical, vision, and dental.
Pension and retirement programs.
Endless peer and management support, and representation by SEIU Local 503.
Opportunity to expand your professional skills.

TYPICAL JOB DUTIES:
Calendaring legal deadlines.
Transcribe, format, proofread, revise and print a full range of complex legal and non-legal documents.
Electronically file documents and accompanying exhibits.
Draft routine correspondence as directed and according to established procedures, policies, and guidelines from dictated, typed or handwritten material.
Assist other Legal Secretaries with work load overflow, including preparing correspondence, processing mail, calendaring, scheduling meetings, etc.
Perform special projects as directed.
Open, maintain, close, and archive case files according to legal guidelines and retention schedules.
Research and identify defendants in abscond status.
Update and maintain inventory of legal publications.

WORKING CONDITIONS: Open office environment with noise from ringing telephones, printers, copiers, telephone conversations and other office equipment. Team environment requiring cooperation and coordination with attorneys and support staff to meet needs of department in serving client agencies. Requires attention to detail and meeting deadlines. Word processing and other computer use is required. Position requires ability to sit and operate a computer for long periods of time. Ongoing learning will be necessary in order to successfully operate various computer programs used to fulfill duties. The person in this position must move throughout the office frequently, moving supplies, equipment, and case files. Use of hand truck or cart is required for heavier supplies and equipment. Occasional contact with people who are less than pleasant. Must occasionally drive short or long distances (post office, court house, federal/state/county/city offices, etc.) and possess a valid Oregon driver's license. Must maintain punctual and regular attendance. This position deals with confidential or sensitive information, which must be handled according to federal and state laws. Confidentiality is required on classified or sensitive information at all times.

CONDUCT EXPECTATIONS: The role of the Oregon Department of Justice is to provide justice and uphold the rule of law. Employees of the Department are required to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in the personal lives that could reflect on the Department.

HOW TO QUALIFY:
Two years of clerical/secretarial experience which included at least one year as a legal assistant or secretary for an attorney or judge or performance of legal support duties (such as preparing legal documents, maintaining legal records or researching legal information). Experience must include proficiency in word processing software.

College coursework or training in Office Technology that included courses in legal terminology and legal office procedures may substitute for up to one year of the general clerical/secretarial experience (1 year = 40 quarter hours/30 semester hours).

OUR IDEAL CANDIDATE WILL ALSO HAVE:
Demonstrated experience providing technical legal support (or above) in a legal setting.
Experience with word processing, such as transcription or drafting legal correspondence.
Experience working with court, case and legal informational management systems (for example, OCJIN, ACMS) and intermediate or better experience working with MS software programs.
Experience with electronic documents, client billing program and case management.
Experience collecting, organizing, and researching electronic and paper data and documents, and good problem solving skills and information gathering techniques.
Experience with prioritizing own work and meeting time sensitive deadlines, at times with little notice.
Experience finding anding laws, policies and procedures.
Experience providing exceptional customer service and demonstrated interpersonal skills that include exercising tact, discretion, and judgment.
Ability to maintain punctual and regular attendance, and to lift boxes up to 40lbs.

ING IS EASY!
Click the 'Apply' link above and complete the application online and all supplemental questions.
Current State of Oregon employees in a permanent or limited duration position, please use your State-issued log-in whening for this opportunity. Using a private account disrupts the hiring process for all internal candidates.

APPLICATION ASSISTANCE

When uploading your documents, you may only see one document tag available. Until that is fixed, use the tag available and drag and drop all attachments in at the same time.
Monitor your Workday account, as all communications will be sent to your Workday account. You may be asked to submit itional information after initial application.
This recruitment may be used to fill future vacancies.
Oregon state government provides qualifying veterans and disabled veterans with preference in employment in accordance with ORS 408.225, 408.230, and 408.235. If you are requesting veterans' preference, you may receive an itional questionnaire in your Workday account. In order to ensure your privacy, we are asking that you complete the Veterans' Questionnaire and attach your qualifying military documents at that time. This questionnaire will be sent to your Workday account after you submit your application. We ask that you complete the questionnaire before the application deadline; extensions may be granted if necessary and reasonable.
Call or email DOJ Recruitment if you need help at any point in the process. The contact information can be found at the bottom of this page.
Applicants whose experience, education, and training most closely match the requirements and needs of the position will be invited to interview. Although we don't expect perfection, consider that application materials may also be reviewed and evaluated for presentation, content, clarity, grammar, spelling, and applicable knowledge and skill(s). itional applicant screening will depend on the number of qualified applications received.
If you are selected to interview and require particular accommodation during the interview, please inform the person scheduling the interview.
Candidates from diverse backgrounds are encouraged to. The Department of Justice is an equal opportunity employer, does not discriminate on the basis of race, color, national origin, ethnicity, gender, sexual orientation, religion, age or disability, and is committed to workplace diversity.

Employees who are Public Employee Retirement System (PERS) participating members will have their base salary increased by 6.95% and pay a 6% employee contribution to PERS; the salary range noted above reflects base salary only.

The Oregon Department of Justice is an equal opportunity, affirmative action employer committed to work force diversity.

Oregon Department of Justice
Attn: *******************************
Phone: **************
Fax: **************