Employee and Labor Relations Coordinator job

Employee and Labor Relations Coordinator
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Gainesville, FL
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Gainesville Regional Utilities
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Job Description

Employee and Labor Relations Coordinator



Employee and Labor Relations Coordinator


$44,897.96 - $65,102.04 Annually


Gainesville, FL

Job Type

Full-Time Regular



Job Number



4/26/2020 11:59 PM Eastern

  • Description

  • Benefits

  • Questions

Job Ad

The City of Gainesville is currently recruiting for an Employee & Labor Relations Coordinator who will perform technical and confidential work in support of employee relations and in service to employees across the agency. We seek a professional who possesses a proven track record of successfully supporting organized employee groups.

The ideal incumbent will focus on: providing assistance to staff by in-taking employee discipline and grievance cases; transactional matters such as interviewing witnesses, investigating the facts, identifying, interpreting and applying appropriate policy; recording official meeting minutes for collective bargaining sessions; drafting general correspondence, and reports; maintaining electronic and other files; responding to reemployment claims; and performing research for public information request, general policy as well as collective bargaining agreements revision.

To be considered for this position you must possess: a Bachelor's degree from an accredited college or university with major coursework in Employee Relations/Labor Relations, Human Resources or related field;

Minimum of two (2) years work experience in Human Resources is required.

HR experience within a union environment is preferred. Working knowledge of Florida open records laws; FMLA and Unemployment program administration are highly preferred.

Or, an Associate degree from an accredited college or university with major course work in Employee/Labor Relations, Human Resources, Employee Relations, Organizational Development, Business Administration or related field and four (4) years of progressively responsible professional level experience in employee/labor relations or human resources.


  • Valid driver license required. Valid Florida Driver License required within thirty (30) days of appointment.

  • Certification in Labor Relations is preferred.

  • May work outside normal business hours.

  • May require assessments

  • May fill multiple positions


This position requires typing, Word and Excel testing.


Please contact CareerSource Florida in order to schedule your online test. Their phone number is 352-244-5156 and leave a message.

* Please inquire with Career Source in advance to determine testing procedures ongoing during the Alachua County Emergency.*

Passing score of over 35 wpm NET for Typing, and passing score of Moderate Knowledge and above for Excel and Word may be delivered by mail or fax/scan to the City of Gainesville's Human Resources/Organizational Development Department, 222 E. University Avenue (Old Library Building next to City Hall); a scan can be sent to HR@CityofGainesville.org; a fax including a cover sheet and the first page of each test can be sent to 352-334-2055 by 5:00 pm on Wednesday, April 29, 2020, to be considered for this position.

These scores must be submitted separately and will not be considered if included in the application. Please be sure to include a cover sheet that includes your name and the job for which you are applying and the first page of each test.

You will need to re-test if the tests you submitted are dated more than one year ago (before April 29, 2019) or if your current scores on file are not at the a minimum speed of 35 wpm for Typing and Moderate Knowledge and above for Excel and Word. Please call City of Gainesville Human Resources at 352-334-5077 if you are unsure if your scores are still on file. Further assessment may be administered as part of the interview process.

  • Job Description


This is intermediate level, professional to moderately complex administrative work supporting upper middle level managers in the development and administration of Employee and Labor Relations. Some judgment and discretion are required to perform duties in matters of policy and collective bargaining agreement interpretation.

Positions allocated to this classification typically report to a designated supervisor and work under general supervision. Work in this class is distinguished from other classes by its application of varied, moderately complex and innovative administrative duties in support of employee and labor relations matters.


** This section of the job description is not intended to be a comprehensive list of duties and responsibilities of the position. The omission of a specific job function does not absolve an employee from being required to perform additional tasks incidental to or inherent in the job. Performance of lower level duties may be required.


Depending on area of assignment:

Assists supervisor with administration of labor agreements.

Answer Labor Relations inquiries, directing as appropriate, or providing information requiring knowledge of the Collective Bargaining Agreement (CBA) and City policies, procedures and operations; provide information as appropriate to knowledge base and level of issue

Coordinates meetings between union officials, employees, and management to facilitate the dispute resolution process

Assist with confidential investigations of employee complaints by researching and providing relevant information

Gathers information, reviews, and compiles complex files for grievance proceedings, arbitrations and hearings and

Assists in fact finding interviews and investigations in response to grievances or complaints.

Provides support relative to confidential/sensitive issues.

Facilitates completion of projects and events assigned to subordinate areas.

Assists in the planning, design, development and promotion of special events, goals, objectives, plans, and programs to promote effective and efficient department processes

Drafts moderately-complex to complex documentation on sensitive/confidential issues.

Prepare written materials including reports, memos, and correspondences; reviews material for accuracy and completeness; analyzes data and conducts Internet research as needed

Prepare Labor Relations reports by tracking, analyzing, and summarizing data and trends

Attend Labor Relations meetings, takes minutes, and write summaries

Monitors Florida's Reemployment Assistance Program, responds to claims for benefits and prepared related correspondence

Monitors FMLA usage and supports related return to work activities

Assists in conducting research, fact finding interviews and investigations, in response to inquiries, grievances and moderate to complex complaints. Performs limited analyses and prepares and summarizes moderately complex statistical data.

Composes a range of written documents, including original correspondence, memoranda in final form, reports, position statements, and related items, which are intended to present management's official position on a given matter.

Performs routine data entry for case tracking and reporting purposes. Analyzes data to support employee and labor relations initiatives.

Writes, edits, produces, and distributes informational, publicity, and promotional materials.

Must meet performance standards, including attending work on a continuous, punctual and regular basis.


Performs other related duties as assigned.

May perform tasks normally assigned to Staff Assistants as workflow and demands require.


To perform this job successfully, an individual must be able to perform each essential job function satisfactorily. Below are the required education, experience, knowledge, skills and abilities to perform the essential functions.


A Bachelor's degree from an accredited college or university with major coursework in employee relations/Labor Relations, human resources or related field

Minimum two (2) years of working experience in employee relations/labor relations, human resources required; with prior experience in union setting preferred.

Or an Associate degree from an accredited college or university with major course work in Employee/Labor Relations, human resources, employee relations, organizational development, business administration or related field and four (4) years of progressively responsible professional level experience in employee/labor relations or human resources.

Must type at a minimum speed of 35 correct words per minute or at a higher speed, as set by the department.



If courier duties required, a valid Florida Driver license is required.


Certification in Labor Relations, Human Resources Professional (PHR) certification through the Human Resources Certification Institute or Certified Professional (SHRM-CP) through the Society for Human Resource Management is preferred.


Knowledge of laws, ordinances, regulations and statutes governing human resources functions.

Knowledge of principles and practices of human resources, including employee relations.

Strong interpersonal skills as demonstrated by the ability to interact collaboratively and productively and to establish and maintain effective working relationships with individuals of diverse backgrounds including elected and appointed government officials, Charter Officers, City employees, union representatives, representatives of other agencies, and the general public.

Demonstrated intermediate level knowledge of Excel, Word, and PowerPoint.

Advanced oral, listening, administrative and written communication skills required

Must be able to work within and maintain the confidentiality required of the organization and the Human Resources Department

Excellent analytical and problem solving skills with the ability to assist with investigations from initial complaint to resolution

Ability to prioritize and multitask effectively in a fast paced, confidential environment with competing priorities

Ability to analyze moderately-complex information and prepare moderately-complex reports.

Ability to maintain confidentiality and respond appropriately to sensitive/confidential issues.

Ability to understand and follow complex oral and written instructions.


To perform this job successfully, an individual must possess certain physical abilities and be able to withstand work related environmental conditions.


While performing the duties of this job, the employee is regularly required to sit for prolonged periods of time.


May require occasionally working outside regular business hours, including nights, weekends and holidays.

To learn more about benefits available to eligible City of Gainesville / Gainesville Regional Utilities employees, please CLICK HERE.


Please select the option below that best describes the highest level of education you have completed.

Education must be listed in your application.

  • High School Diploma or Equivalency Diploma

  • Associate's Degree

  • Bachelor's Degree

  • Master's Degree


Please select your major course of study.

  • Employee Relations/Labor Relations

  • Human Resources

  • Business Administration

  • Organizational Development

  • Other Related

  • Other Non-related


If you selected "Other", please enter your major course of study -and- how it relates to the requirements for this position.

Enter "N/A" if this does not apply to you. Please do not leave this section blank.


Select the number of years of professional work experience you have in employee relations, labor relations or human resources.

*Your experience must also be clearly listed and shown on your application for consideration.

  • Less than two years

  • Two years to less than four years

  • Four years or more


Please name the company where you gained this experience.

*Your experience must also be clearly listed and shown on your application for consideration. Do not enter "see resume".

Enter "N/A" if this does not apply to you. Do not leave this section blank.


Do you have professional HR work experience within a union environment?

*Your experience must also be clearly listed and shown on your application for consideration.

  • Yes

  • No


Do you have experience with FMLA and/or Unemployment program administration?

*Your experience must also be clearly listed and shown on your application for consideration.

  • Yes

  • No

    Required Question


City of Gainesville


222 E. University Ave

PO BOX 490

Gainesville, Florida, 32627




This job was posted on Wed Apr 15 2020 and expired on Sat May 02 2020.
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