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Executive Administrative Assistant job

HRL Laboratories LLC jobs





Company Description

HRL Laboratories is a physical science and engineering research laboratory. It focuses on pioneering research and providing technology solutions using state of the art equipment. It has a 250,000 square feet lab space, 72-acre land in its headquarters in Malibu, California. its mission is to develop and apply world-class science, engineering, and technology to achieve its clients’ goals. its vision is to be a leading destination for the country’s best scientists and engineers while being an authority in its field. Its core values include integrity, customer satisfaction, and excellent delivery. Its products include power amplifiers and multi-chip modules. It offers wafer services, foundry services, pilot product manufacturing services, device modeling, and epitaxial growth. The following job opportunities are available; machine learning and computer vision scientist, simulation engineer, integration engineer, SQL database administrator, data engineer, hardware design engineer, etc. Employee benefits include an insurance package, a retirement savings plan, and paid time off.

Job Description

HRL Job Posting Banner

Executive Administrative Assistant

Malibu, CA, USA Req #186

Wednesday, November 13, 2019

Education Desired: High School diploma and 5+ years relevant Executive Administrative Assistant experience.

Essential Job Functions: Looking for an experienced, professional, outgoing, meticulous, highly organized Executive Assistant who is able to provide exceptional administrative support, for HRL Operations Director, 4 Department Managers, Operations Coordinator and Operations staff members. It is very important for this person to be able to maintain confidentiality. Ideal candidate can perform effectively in a fast-paced environment where multitasking and prioritizing is essential. Responsibilities in this position will include scheduling/calendaring, answering phones, managing department events and communication, creating visitor requests, organizing monthly and quarterly financial reports, writing and editing presentations, managing staff travel, generating expense reports and meeting minutes: document, organize distribute, maintain department internal Sharepoint site, filing, data entry, mail distribution, update project schedules, order office supplies, maintain and organize department databases. Desired candidate must be able to facilitate communication between customers, personnel and management at all levels. Will provide backup administrative support for other HRL departments as needed.

Experience Desired: 5+ years administrative assistant or customer service experience. Strong organizational skills required. Outgoing self-starter with exceptional attention to detail, follow-through and multi-tasking. This position will routinely exercise independent judgement and discretion to include executive scheduling. Desired candidate would have experience supporting Facilities, Equipment Repair, Machine Shop and/or Shipping/Receiving departments. Must have good verbal and written communication and interpersonal skills. Must be able to work with little supervision. Computer skills using Outlook, Excel, PowerPoint, Word is required. Experience with Sharepoint, Visio and Project is desired, but will train. Will be required to learn additional custom software packages used by the departments.

Knowledge Desired: Knowledge of office protocols including the ability to interface with a wide variety of people including technical laboratory experts is required. Should have experience in administrative support and working knowledge of Operations procedures. Knowledge of office organization protocols including software. Ability to research best practices and manage tasks with little to no supervision. Must be able to multi-task and provide support for multiple managers simultaneously.

Essential Physical/Mental Requirements: Must have the ability to sit for long periods of time and access all locations of the company property. Must be able to communicate effectively and professionally with people and have a focus on customer service for internal customers.

Special Requirements: Able to work flexible hours. U.S. citizen or permanent resident status required.

This position must meet Export Control compliance requirements, therefore a "U.S. Person" as defined by 22 C.F.R. 120.15 is required. "U.S. Person" includes U.S. Citizen, lawful permanent resident, refugee, or asylee.

HRL Laboratories is an Equal Employment Opportunity employer and does not discriminate in recruiting, hiring, training or promoting, on the basis of race, ethnicity, color, creed, religion, sex, sexual orientation, gender, gender identity, genetic information, national origin, physical or mental disability, pregnancy, medical condition, U.S. military or protected veteran status, union membership, or political affiliation. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

Other details

* Pay Type Hourly

* Malibu, CA, USA
Estimated annual salary


  • Manage and maintain executives' schedules.
  • Make travel arrangements for executives.
  • Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
  • Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.


  • Reading ComprehensionUnderstanding written sentences and paragraphs in work related documents.
  • Active ListeningGiving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
  • WritingCommunicating effectively in writing as appropriate for the needs of the audience.
  • SpeakingTalking to others to convey information effectively.


  • Administration and ManagementKnowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
  • ClericalKnowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
  • Customer and Personal ServiceKnowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
  • Computers and ElectronicsKnowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.
Disability Insurance
Health Insurance

HRL Laboratories LLC


Company - Private




$25M to $50M


3011 Malibu Canyon RoadMalibu, CA, 90265and others





Job Filters

We are seeking an individual with a foundation in device physics and an interest in IC design to join our Mixed-Signal design team. As a member of the team, you will focus on measuring and understanding semiconductor device behavior with the goal of...Read more
The Mixed Signal Solutions department at HRL Laboratories is a highly talented team of scientists and engineers with diverse backgrounds in integrated circuit design, advanced packaging and integration, novel signal processing and algorithm development...Read more
Located in Malibu, California, HRL has been on the leading edge of technology, conducting pioneering research and advancing the state of the art. Primary Roles & Responsibilities of Supervisor: Responsible for the operational plan, coordination, and...Read more
Located in Malibu, California, HRL has been on the leading edge of technology, conducting pioneering research and advancing the state of the art. HRL is a world-leader in silicon quantum dot technologies. At HRL, we engage in the development of a full...Read more
Located in Malibu, California, HRL has been on the leading edge of technology, conducting pioneering research and advancing the state of the art. HRL Laboratories is seeking a researcher with expertise in scientific computing to help develop emerging...Read more

Closed Job Filters

Technical RecruiterHRL Laboratories LLCMalibu, CA
HRL Job Posting Banner Technical Recruiter Malibu, CA, USA Req #136 Thursday, September 26, 2019 Job Description: * Responsible for the full life cycle of recruiting- sourcing a strong pipeline ofRead more
Executive Administrative AssistantHRL Laboratories LLCMalibu, CA
HRL Job Posting Banner Executive Administrative Assistant Malibu, CA, USA Req #186 Wednesday, November 13, 2019 Education Desired: High School diploma and 5+ years relevant Executive AdministrativeRead more
Human Resources Techical RecruiterHRL Laboratories LLCMalibu, CA
HRL Job Posting Banner Human Resources Techical Recruiter 3011 Malibu Canyon Rd, Malibu, CA 90265, USA Req 214 Friday, January 3, 2020 Job Description: Responsible for the full life cycle ofRead more
Benefits And Compensation SpecialistHRL Laboratories LLCMalibu, CA
HRL Job Posting Banner Benefits and Compensation Specialist Malibu, CA, USA Req 187 Thursday, November 14, 2019 Benefits Compensation Specialist The Benefits Compensation Specialist focuses on theRead more
Technical RecruiterHRL Laboratories LLCLos Angeles County, CA
HRL Job Posting Banner Technical Recruiter Malibu, CA, USA Req 136 Thursday, September 26, 2019 Job Description: Responsible for the full life cycle of recruiting- sourcing a strong pipeline ofRead more
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