Expired job

Just missed a job?

Sign up and never miss an opportunity again!

Executive administrative assistant job

Ardent HealthNashville, NC
Ardent Health jobs

Company

Salary

Skills

Job Description

We have an exciting opportunity to join our team as an Executive Administrative Assistant for the Chief Human Resources Officer and the corporate Human Resources department based in the Green Hills area of Nashville, TN The Executive Administrative Assistant reports directly to the Chief Human Resources Officer and is a key role for our organization providing administrative assistance and support to our Human Resource leadership team. Primary Duties and Responsibilities: Develops, implements and administers departmental office systems and procedures. Establishes office procedures and operations. Interprets and communicates policies and processes. Serves as key administrative contact and liaison with corporate and market constituents and external contacts, typically including HR employees and vendors. Manages complex calendars, arranges meetings, appointments and travel itineraries for designated corporate staff members via Outlook. Brief assigned corporate staff on their daily scheduled commitments on a frequent basis. Monitors budget including tracking expenditures and providing reports. May prepare spreadsheets for department budgets, project or contracts, including tracking and maintaining expenditures and reconciling accounts. May serve as approver for financial transactions representing the department. Coordinates facility build-out projects with our internal stakeholders and external building management, contractors and architects. Ensures quotes, CERs and Purchase Orders are approved prior to start of project. Communicates maintenance issues with corporate facility property management and external vendors and follows up to ensure timely resolution. Schedules and books both air travel, ground travel and lodging accommodations for assigned corporate leaders via the Concur booking portal. Initiates and processes expense reimbursements in a timely manner according to company policy and guidelines. Ensure that assigned HR team members are aware of and prepared in advance for their scheduled commitments, to include but not limited to preparing agendas, meeting materials, presentation equipment, room/technology setup, food/beverage setup, etc. Answers and routes phone calls, mail and e-mail messages and may handle wide-range information dissemination. Reviews, assesses, routes, answers and monitors follow up action steps on correspondence. Coordinates Employee events, including conferences, training, orientations, seminars, and meetings both on and off site. Schedules executive interviews and may assist with candidate travel arrangements. Purchases and maintains inventory of supplies for office, special orders, events, training needs, etc. Uses multiple technical applications including word processing, database management, spreadsheets, graphics and presentation software, electronic calendar and email. May assist in training of temporary or new staff. Maintains an accurate and efficient filing system both hard copy and electronic. Provides support to other departments when needed to cover for absences, heavy workloads, etc. A minimum of 5 years of progressive, executive level administrative experience is required At least 3 years of administrative experience supporting an HR Executive or supporting an HR department is preferred. Bachelors or Associates Degree preferred. High proficiency with Microsoft Office including Excel, Outlook and PowerPoint is required Ability to use good judgment and handle highly sensitive information discretely. Skill in organizing and prioritizing workloads to meet deadlines. Effective oral and written communication skills. Ability to interpret, adapt and apply guidelines and procedures. Ability to use good judgment regarding administrative issues. Ability to communicate effectively with managers and co-workers. Ability to work as a team player. Qualifications:
Estimated annual salary
$37,854
average
Minimum
$32,283
Maximum
$48,266

TASKS

  • Manage and maintain executives' schedules.
  • Make travel arrangements for executives.
  • Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
  • Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.

SKILLS

  • Reading ComprehensionUnderstanding written sentences and paragraphs in work related documents.
  • Active ListeningGiving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
  • WritingCommunicating effectively in writing as appropriate for the needs of the audience.
  • SpeakingTalking to others to convey information effectively.

KNOWLEDGE

  • Administration and ManagementKnowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
  • ClericalKnowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
  • Customer and Personal ServiceKnowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
  • Computers and ElectronicsKnowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.

Ardent Health

Type

Company - Private

Size

Large

Revenue

$500M to $1B

Location

Multiple locations

Industry

Healthcare

Founded

1993

CEO

David T. Vandewater

Job Filters

Registered Nurse Operating Room ResidencyArdent Health ServicesMontclair, NJ
Who We Are Patient focused, community oriented, conveniently located and equipped with technology that rivals the nation's most prestigious healthcare systems, Hackensack Meridian Health Mountainside Medical Center offers a comprehensive and growing array...Read more
Registered Nurse/RN, Float Pool/Resource Team, PRN, Variable Hours We are hiring a Registered Nurse to join our Float Pool/Resource Team in Albuquerque, NM. Lovelace Shared Services is a support department for all Lovelace facilities including Coding...Read more
Registered Nurse (RN) - Interventional RadiologyArdent Health ServicesPocatello, ID
Resposible to provide quality nursing care to the patients of Interventional Radiology including assessment, comminucation, teaching, leadership & management. areas where the nurse may function are: Interventional Radiology Lab, Ultrasound, CT & MRI. The...Read more
Registered Nurse, Intensive Care Unit, Full-Time, Nights, Albuquerque, NM We are looking for a Registered Nurse to join our Intensive Care Team in Albuquerque, NM. This full time job is located at Lovelace Medical Center, in the heart of Albuquerque, is an...Read more
Registered Nurse/RN PRN-Labor & DeliveryArdent Health ServicesTopeka, KS
Advancing Healthcare Together - The Future of Healthcare is in Topeka Kansas Why The University of Kansas Health System St. Francis Our People. Our people truly are our greatest strength. They make a massive difference in the amazing care we provide every...Read more

Closed Job Filters

Lovelace Medical Group is now hiring a Pediatric Hospitalist Physician in Albuquerque, New Mexico.Lovelace Medical Group is a multispecialty provider group, inclusive of clinics, doctors and advancedRead more
Payroll administratorArdent HealthNashville, NC
The Payroll Administrator will be responsible for all payroll related functions and reporting for all markets within the division. The Administrator will also work on ad hoc projects that areRead more
Ardent Health Services invests in people, technology, facilities and communities, producing high-quality care and extraordinary results. Based in Nashville, Tennessee, Ardent's subsidiaries own andRead more
Hospital administratorArdent HealthPocatello, ID
Portneuf Medical Center (PMC), located in Pocatello, Idaho, is a joint venture with Portneuf Health Trust and physician owners, with annual net revenues of $300M. PMC is a 187 bed acute care facilityRead more
The Lovelace Health System (LHS) is a part of the Ardent Health Services family. LHS consists of six hospitals, 3,700 employees, 606 licensed beds, and $351 million in capital improvements since 2001.Read more
Similar jobs in the area
Description of Work Salary Grade GN05: Salary Range: $31,200 - $44,091 Recruitment Salary Range: $31,200 - $32,780 "The North Carolina Division of Motor Vehicles is looking for motivated and energetic people to join our team. Start an exciting new career...Read more
This is a repost; previous applicants need to reapply to be considered for this position. - - During the COVID-19 pandemic, this position is conducted primarily through telework. Employees may be required to work remotely or onsite occasionally at th...Read more
Description of Work Salary Grade: GN06 / Salary Range: $31,200 - $48,058 Recruitment Salary Range: $31,200 - $37,000 Positions60031246, 60031254, 60031309 will be filled from this posting. You only have to apply once to be considered for all three...Read more
Progressive Care Services, is looking to add an additional team member to the family. We are seeking a Receptionist / Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. This...Read more
gig jobs
Your time. Your Goals. What is DoorDash Available in over 4,000 cities in the U.S., Canada, and Australia, DoorDash is about connecting people with possibilities: bigger savings accounts, wider nets, stronger communities, and happier days. We empower local...Read more
Wilson Medical Center The Clinic Office Assistant works alongside Providers and clinicians performing front-office clerical duties such as answering telephones, sorting mail, maintaining office schedule, greeting patients and visitors, gather patient...Read more
gig jobs
Deliver with Uber EatsUber EatsNashville, NC
Deliver with Uber. Earn on your schedule. Work on your schedule. Deliver for a few hours in the mornings, every night, or just on weekends; it's up to you. Earn Good Money. You'll earn by bringing people the food they love from local restaurants. Choose...Read more
Location: Tarboro, NC Salary: Competitive Description: Our client is currently seeking a Administrative Assistant Are you a Administrative Assistant working in the Healthcare and/or Health Insurance fields? If not, do you want to be? Are you looking to...Read more
Wilson Medical Center Job Summary: Assist in direct patient care and act as a patient liaison as directed by a Registered Nurse. Responsible for participating in the referral development and admissions process, and performing assigned secretarial and...Read more
Wilson Medical CenterJob Summary: Assist in direct patient care and act as a patient liaison as directed by a Registered Nurse. Responsible for participating in the referral development and admissions process, and performing assigned secretarial and...Read more
Administrative Assistantjob details: location:Wilson, NC salary:$15 per hour date posted:Tuesday, April 20, 2021 experience:Experienced job type:Temp to Perm industry:Business association reference:AB_3624579 questions:taj.martinrandstadusa.com252-93...Read more
At Edward Jones, we help clients achieve their serious, long-term financial goals by understanding their needs and implementing tailored solutions. To ensure a personal client experience, we have located our 15,000+ branch offices where our more than...Read more
Show more jobs
500+ more jobs

Similar jobs

Delhaize AmericaFood Lion - 1441 HUNTERHILL ROAD [Store Supervisor / Retail Supervisor] As a Customer Service Lead, you'll: Ensure Front-End Associates maintain a clean, neat store appearance; Assist the Customer Service Manager as necessary to train...Read more
Kaba Ilco Corporation, located in Rocky Mount, NC, has an immediate need for a talented Administrative Assistant. This Administrative Assistant provides administrative and secretarial support for the Brass Mill department. In addition to typing, filing and...Read more
Location Information Landing at Parkwood is a beautiful community in Wilson, NC, with more than 50 units offering independent living. Key Responsibilities At this time, we are seeking a Receptionist to join our team!ResponsibilitiesMonitors all incoming...Read more
Phoenixx Systems is in need of seasoned Administrative Assistants/Project Coordinators to support project based initiatives. Attention to detail and the ability to work in a face paced, rapidly changing environment is a must. Job Requirements...Read more
Lowes Foods - JobID: 57049 [Meat Clerk / Grocery Associate / Team Member] As Beef Shoppe/Seafood Clerk at Lowes Foods, you'll: Maintain desired level of inventory and supplies for the Beef Shoppe and seafood departments; Maintain high quality and freshness...Read more
Overview: To actively support the Beef Shoppe Lead in performing general utility maintenance of the meat department operation up to and including using a grinder for ground beef, working package fresh and frozen products, and cleaning / sanitation of the...Read more
To actively support the Beef Shoppe Lead in performing general utility maintenance of the meat department operation up to and including using a grinder for ground beef, working package fresh and frozen products, and cleaning / sanitation of the meat...Read more
Order Entry ClerkButler Technical GroupWilson, NC
Order Entry Clerk Location: Wilson, NC 1 YEAR CONTRACT Job ID: #60518 $16/hr Order Entry and management including reps and certifications. Ensure delivery dates are appropriately aligned and reconciled including prioritization of orders through the factory...Read more
If you find yourself looking for a fulfilling career, the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. Were proud to have m Office...Read more
Find your next job here! Will train the right candidate! Average salaries from $20 - $37/Hr, full time and part time shifts available now! Hiring for: Medical Data Entry ClerkRead more