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Executive Assistant job

Oregon Health Authority jobs

Company

Salary

Skills

Benefits

Company Description

Oregon Health Authority is a government agency in Oregon, United States. The mission of this agency is to ensure the provision of quality care for the residents of the city. The organization aims to see a healthy Oregon today and in the future as well. The mission of OHA is to provide affordable health care, social, physical, and mental wellness to the people of Oregon. They are dedicated to providing lifelong health to Oregonians and lowering the cost of their services so that may become affordable for every citizen. They seek employees who can work for the promotion of the vision of the company.

Job Description

Skills

- Data Collection
- Microsoft Word
- Visio
- Workday
- Customer Service
Benefits

- Dental Insurance
- Health Insurance
- Paid Time Off
- Vision Insurance
- Paid Sick Time

Attention current State of Oregon employees : To for posted positions, please close this window and log into your Workday account and through the Career worklet.

Please attach a current version of your resume and a cover letter that resses the points listed under the section titled What We Are Looking For.

PLEASE NOTE: Resumes, cover letters and all other documents must all be uploaded at one time. When uploading a resume, please upload any other documents in the same area/field.

The Oregon Health Authority has a fantastic opportunity for an Executive Assistant for their Business Engagement Services Unit to be part of an excellent team, provide top-notch support and work to advance their IT operations.

WHAT YOU WILL DO!

As an Executive Assistant, you will support Business Engagement Services by providing administrative services. This includes assisting the IT Director and managers in applicable task and resource tracking related to administrative functions.

In this role, you will establish and maintain administrative standards, policies, procedures and workflow to help ensure project-related timeframes and deadlines are met. You will deal with sensitive issues and information which requires confidentiality, tact and diplomacy.

WHAT WE ARE LOOKING FOR:
One (1) year of experience performing administrative duties in support of agency projects or programs. Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience.
Experience organizing and coordinating meetings and taking detailed minutes.
Experience developing office procedures.
Experience coordinating interview materials.
Experience calendaring with Microsoft Outlook.
Proficiency in Microsoft Office including Word, PowerPoint, Excel and/or Visio.
Experience using Microsoft Teams.
Experience using Workday.
Outstanding customer service skills for both internal and external customers.
Excellent written and verbal communication and presentation skills.
Experience in creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve.

WHAT'S IN IT FOR YOU?

We offer a workplace that balances productivity with enjoyment; promote an atmosphere of mutual respect, dedication, and enthusiasm. You will collaborate in an open office with a team of bright individuals to work with and learn from. We offer full medical, vision and dental with paid sick leave, vacation, personal leave and ten paid holidays per year plus pension and retirement plans . If you're driven by the passion to do something meaningful that changes lives, the Oregon Health Authority is the place for you.

This is a full-time, permanent position that is classified and represented by SEIU.

The Oregon Health Authority is committed to developing and promoting culturally and linguistically appropriate programs and a diverse and inclusive workforce representing the diversity, culture, strengths and values of the people of Oregon. Click here , t o learn more about OHA's mission, vision and core values. OHA is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, genetic information or any other protected class under state or federal law.

How to:
Complete the online application
Complete Questionnaire
Upload Resume
Upload Cover Letter

Please ensure you've provided a thorough and updated application as it pertains to the position for which you areing. Your application materials will be used to determine salary based on a pay equity assessment. For further information, please visit the Pay Equity Project homepage.

Need Help?

If you need assistance to participate in the application process, including an accommodation request under the American with Disabilities Act contact: Noah Pokorny at ************ or **************************

itional Information

Please monitor your Workday account, as all communication will be sent to your Workday account. You must have a valid e-mail ress to.
If you are a veteran, you may receive preference. Click here for more information about veterans' preference. If you checked that you are a veteran, we will ask you for your documents later in the process.
We do not offer VISA sponsorships or transfers at this time - unless specifically noted. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States.
If you are offered employment, the offer will be contingent upon the outcome of an abuse check, criminal records check and driving records check, and the information shall be d with the Oregon Health Authority (OHA), Office of Human Resources (OHR). Any criminal or founded abuse history will be reviewed and could result in the withdrawal of the offer or termination of employment.
Please only attach documents that are related to the position. itional documents that are attached will not be reviewed.
Applicant Help and Support webpage

The Oregon Health Authority is committed to fair employment practices and non-discrimination, including pay equity for all employees. We do not discriminate on the basis of protected class (race, sex, veteran status, disability, age, color, religion, national origin, marital status, sexual orientation) in the payment of wages or screen applicants on the basis of their current or past compensation. We determine salary by completing a review of your application materials to evaluate your related education, experience, and training for this position.

This recruitment announcement will be used to establish a list of qualified candidates to fill the current vacancy and may be used to fill future vacancies as they occur.

The Oregon Health Authority is an equal opportunity, affirmative action employer committed to work force diversity.
Estimated annual salary
$47,128
average
Minimum
$32,004
Maximum
$63,078

TASKS

  • Manage and maintain executives' schedules.
  • Make travel arrangements for executives.
  • Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
  • Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.

SKILLS

  • Reading ComprehensionUnderstanding written sentences and paragraphs in work related documents.
  • Active ListeningGiving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
  • WritingCommunicating effectively in writing as appropriate for the needs of the audience.
  • SpeakingTalking to others to convey information effectively.

KNOWLEDGE

  • Administration and ManagementKnowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
  • ClericalKnowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
  • Customer and Personal ServiceKnowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
  • Computers and ElectronicsKnowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.
Health InsuranceVacation & Paid Time Off
Dental InsuranceSick Days
Vision InsurancePaid Holidays

Oregon Health Authority

Type

Government

Size

Medium

Location

725 Summer St. NeSalem, OR, 97301and others

Industry

Professional / Scientific / Technical Services - Other
Administration of Public Health / Education / Veterans

Founded

2011

Job Filters

Initial Posting Date: 02/18/2021Application Deadline:03/01/2021Agency:Oregon Health AuthoritySalary Range:6,132.00 - 9,028.00Position Type:EmployeePosition Title:COVID Response and Recovery Unit (CRRU) Technology Project Manager (OPA4) - Limited Duration...Read more
Initial Posting Date: 02/17/2021Application Deadline:03/03/2021Agency:Oregon Health AuthoritySalary Range:$6,132 - $9,028Position Type:EmployeePosition Title:Operations & Policy Analyst 4 - CCO Financial Team LeadJob Description:Attention current State of...Read more
Initial Posting Date: 02/09/2021Application Deadline:02/24/2021Agency:Oregon Health AuthoritySalary Range:$5,559 - $8,198Position Type:EmployeePosition Title:Regional Emergency Coordinator (REC) (Operations & Policy Analyst 3) - Limited-Duration (17-months...Read more
Initial Posting Date: 02/09/2021 Application Deadline: 02/24/2021 Agency: Oregon Health Authority Salary Range: $5,559 - $8,198 Position Type: Employee Position Title: Accessibility Coordinator (OPA3) Limited Duration (24-months) Job Description: WE ARE...Read more
Mental Health Therapy Technician (Junction City)Oregon Health AuthorityJunction City, OR
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