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Executive Assistant job

Farbman GroupSouthfield, MI
Farbman Group jobs

Company

Salary

Skills

Job Description

We are seeking a high-level executive assistant to support our Chief Operating Officer. Will often act on the executive's behalf, handling communication, scheduling, and other administrative tasks as well as perform duties that can have an effect on the success or profitability of the company such as helping with marketing research, training staff, and scheduling important meetings. Typical duties include: Reading, sorting, and responding to correspondence Planning and scheduling meetings, travel, conferences, and phone calls Representing executives at meetings when unavailable Supervising lower-level clerical staff and delegating tasks appropriately Maintaining paper and electronic filing systems and computer databases Running personal errands for executives as needed Drafting memos and business reports Managing and researching projects Maintaining basic office equipment and restocking inventory of office supplies Providing superior customer service Other duties as assigned. Requirements: Some completed coursework to a bachelor's degree. Bachelor�s degree preferred. Prior work experience in an administrative assisting position is required. Real estate experience preferred. Must have good communication and interpersonal skills and be highly organized. Advanced computer skills required, specifically Microsoft Office-Excel, Word, and Outlook. Knowledge of commercial real estate software a plus.
Estimated annual salary
$56,044
average
Minimum
$38,059
Maximum
$75,013

TASKS

  • Manage and maintain executives' schedules.
  • Make travel arrangements for executives.
  • Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
  • Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.

SKILLS

  • Reading ComprehensionUnderstanding written sentences and paragraphs in work related documents.
  • Active ListeningGiving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
  • WritingCommunicating effectively in writing as appropriate for the needs of the audience.
  • SpeakingTalking to others to convey information effectively.

KNOWLEDGE

  • Administration and ManagementKnowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
  • ClericalKnowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
  • Customer and Personal ServiceKnowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
  • Computers and ElectronicsKnowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.

Farbman Group

Type

Company - Private

Size

Small

Revenue

$25M to $50M

Location

Multiple locations

Industry

Real Estate/Property Mgmt

Founded

1976

CEO

Andy Farbman

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HVAC TechnicianFarbman GroupSouthfield, MI
We are looking to hire a detail-oriented HVAC technician to maintain and repair HVAC systems. The HVAC technician will be skilled in repairs to all areas of air conditioning systems, including diagnostics and repairs/replace to all components, spring...Read more

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Administrative Assistant – Part Time (20 hours/week) Provide administrative support to the President with direction from the Director of Client Services. Essential Duties and Responsibilities: ManageRead more
Director of AccountingFarbman GroupSouthfield, MI
Director of Accounting Who we are: Farbman Group is a full-service commercial real estate company located in Southfield, MI. We handle all facets of commercial real estate transactions – from propertyRead more
Commercial Real Estate Independent Broker Farbman Group is seeking an experienced Real Estate Broker to join our team in Southfield, MI. Who we are: Farbman Group is a full-service commercial realRead more
Staff AccountantFarbman GroupSouthfield, MI
Staff Accountant – Full Time Farbman Group is seeking a Staff Accountant to join our team in Southfield, MI. Who we are: Farbman Group is a full-service commercial real estate company located inRead more
Property AdministratorFarbman GroupDetroit, MI
The Property Administrator reports to and works closely with the managers to provide administrative and general assistance--to the entire office. Acts as an additional point of contact for eachRead more
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