We are seeking a high-level executive assistant to support our Chief Operating Officer. Will often act on the executive's behalf, handling communication, scheduling, and other administrative tasks as well as perform duties that can have an effect on the success or profitability of the company such as helping with marketing research, training staff, and scheduling important meetings. Typical duties include: Reading, sorting, and responding to correspondence Planning and scheduling meetings, travel, conferences, and phone calls Representing executives at meetings when unavailable Supervising lower-level clerical staff and delegating tasks appropriately Maintaining paper and electronic filing systems and computer databases Running personal errands for executives as needed Drafting memos and business reports Managing and researching projects Maintaining basic office equipment and restocking inventory of office supplies Providing superior customer service Other duties as assigned. Requirements: Some completed coursework to a bachelor's degree. Bachelor�s degree preferred. Prior work experience in an administrative assisting position is required. Real estate experience preferred. Must have good communication and interpersonal skills and be highly organized. Advanced computer skills required, specifically Microsoft Office-Excel, Word, and Outlook. Knowledge of commercial real estate software a plus.
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Estimated annual salary
Manage and maintain executives' schedules.
Make travel arrangements for executives.
Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.
Administration and Management — Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
Clerical — Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
Customer and Personal Service — Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
Computers and Electronics — Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.
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