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Executive Assistant/Office Administrator job

Robinson HillChicago, IL
Robinson Hill jobs

Company

Skills

Job Description

Provide high-level administrative support by preparing reports, handling information requests, conducting research, and performing clerical functions such as preparing correspondence, arranging conference calls, managing and scheduling meetings.

TASKS

* Manage and maintain executive’s schedule – Outlook experience is a must for management and calendar sharing.* Prepare presentations, partner reports, memos, letters, statements and other documents, using Word, Excel, Publisher, and PowerPoint. Can utilize DropBox, BaseCamp and conferencing tools.* Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution* File and retrieve corporate documents, records, and reports* Greet visitors and determine whether they should be given access to specific individuals* Prepare responses to correspondence containing routine inquiries

KNOWLEDGE

* Clerical: Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology* English Language: Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar* Customer and Personal Service: Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction

ESSENTIAL FUNCTIONS

* Manage schedule and facilitate special projects for the CEO* Perform HR duties including posting job opportunities and reviewing resumes, overseeing HR and Benefits Programs, maintain company birthday and Dream Team programs, update and maintain employee records staff on-boarding with welcome letter and first day buddy program* Maintain and update HR records* Provide support services to RH team, including support to accounting and operations managers* Manage RH Incentive program and company newsletter* Provide office administration by managing service, maintenance and supply needs* Oversee and facilitate all JV audits and company reporting

 REQUIREMENTS/SKILLS/CHARATERISTICS

* Strong written communication skills a must.* Solid time management and project management skills.* Technology, computer and social media savvy* Can function and thrive in entrepreneurial environment, can work under pressure* Produces high quality work and results oriented. Takes ownership and initiative to complete tasks successfully. Can think outside of the box and be resourceful.* Strong organizational, analytical, deduction and reporting skills.* Seeking a team player who can work, thrive in a fast-paced, entrepreneurial environment. Collaborative, also can work independently.* Grasps culture, environment and needs.* Warm, polished and articulate.* Desires to add value, contribute to corporate mission and goals.* High school graduate or higher* 2-years experienced as high-level executive assistant* Can pass TSA background check and drug screening

Note: Paralegal, journalism and/or food industry experience a plus.

TASKS

  • Manage and maintain executives' schedules.
  • Make travel arrangements for executives.
  • Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
  • Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.

SKILLS

  • Reading ComprehensionUnderstanding written sentences and paragraphs in work related documents.
  • Active ListeningGiving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
  • WritingCommunicating effectively in writing as appropriate for the needs of the audience.
  • SpeakingTalking to others to convey information effectively.

KNOWLEDGE

  • Administration and ManagementKnowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
  • ClericalKnowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
  • Customer and Personal ServiceKnowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
  • Computers and ElectronicsKnowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.

Robinson Hill

Type

Company - Private

Size

Small

Location

Multiple locations

Industry

Restaurant/Food Service

Founded

1993

CEO

Dee M. Robinson

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