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Facilities Operations Specialist- Biological Sciences job

University of Illinois at Chicago jobs

Company

Salary

Skills

Job Description

Under general supervision from the Facilities Operations Coordinator, the position is responsible for the effective management, operation and security of the BIOS facilities in SEL, SES and MBRB, Greenhouse, and James Woodworth Prairie. Facilities Operations Specialist will perform following duties: property control and inventory of all equipment purchases; assign and monitor space utilization; access control and keys for all biology faculty, staff and students; purchase and respond to building related emergencies and manage the storeroom.Duties:KEY RESPONSIBILITIES:(35%) Coordinates inventory of new equipment, maintain database and monitor property control. Prepares requisitions for supplies, keeps receipts of goods and materials, and maintains inventory of university property* Maintain BIOS storage facility for unused inventory* Conduct annual and/or periodic inventory of equipment and supplies* Assess equipment for removal from inventory, schedule disposal through UIC movers and OBFS surplus when applicable(20%) Assists in planning, coordinating, and directing custodial and housekeeping activities for the Department of Biological Sciences in SEL, SES, MBRB, green house and JWP.* Provides troubleshooting advice to department on physical plant issues regarding emergency situations affecting BIOS areas and alternative solutions; address emergencies affecting physical plant such as flooding, water and electric shut downs etc.* Provides advisories to department personnel of service interruptions and work in progress(15%) Assists in coordinating construction, renovation, repairs and/or maintenance projects.* Prepares recommendations for improvements of facilities necessary to maintain efficient operation* Provides advise, monitoring, and follow-up to work-related activities of craftsmen and tradesmen* Assists in coordinating the move of large equipment, teaching and research equipment* Transports small equipment for repair to and from the electronic engineer(10%) Assist EHSO with lab inspections including chemical removal and safety measures/classes. Follows provisions for safety of university property, for securing records and documents, and for protection against fire for persons and property* Update and distribute safety documents related to the teaching and research laboratories* Ensure that all labs have active spill and first aid kits* Responsible for proper disposal of known and unknown chemicals during safety inspections and laboratory clean up* Monitor the lab fume hoods and coordinate with Facilities Manager to schedule needed repairs(5%) Plan and coordinate the use of BIOS facilities including meeting rooms and classrooms.* Coordinate and provide assistance for room scheduling and access* Recommend use of alternate rooms/facilities for faculty projects* Arranges facilities for approved conferences, short courses, seminars, meetings, and gatherings* Responsible for office and laboratory set-up and clean up(10%) Provides coverage and back-up for the animal quarters (AQ) in the absence of the Laboratory Animal Care Supervisor.* Monitor daily temperature of the animal quarters* Maintain animal cages* Reports to faculty/AQ supervisor any issues(5%) Perform other related duties as assigned.Qualifications:MINIMUM QUALIFICATIONS:* High School Diploma or equivalent.* Any one or combination totaling two (2) years (24 months) from the categories below:* college course work in facility management, operations management, or a closely related field, as measured by the following conversion table or its proportional equivalent:* 60 semester hours or an Associate's Degree equals one (1) year (12 months)* training from a vocational, technical, or an armed forces program which includes building operations such as coordination of building maintenance, construction management, hospitality, or closely related experience.* work experience which includes building operations such as coordination of building maintenance and work orders, construction management, hospitality, or closely related experience.* Must have valid Driver's License as individual will need to travel to off-site location (JW Prairie) and to facilities on both East and West sides of campus.To Apply: For fullest consideration, please complete an online application by clicking the Apply for Position button below.All civil service positions require an exam. The exam for this position is a Credentials Assessment. You will not be required to report in person for this exam.Credential Assessment Exam Scoring Information:You will not be required to report in person for this exam. The updated online application and all uploaded, relevant documents, such as a resume and/or college transcript will be used in the calculation of the exam score. These documents should be uploaded prior to the position close date.When completing your online application, please be sure to provide detailed information about your job knowledge and specific duties and responsibilities, as your qualifications for any Civil Service position will be primarily determined based on what is contained in the application. Dates of employment and if employed on a full or part time basis (including number of hours per week) must be indicated for each position held. Additional consideration will be given to supporting documentation i.e. resume, transcripts, licenses, and certifications so please be sure to attach all applicable documents.If a degree or college coursework is required, you must provide official transcripts.Transcripts/Licenses/Certifications MUST be uploaded electronically to your online application through the "Documents" page on the Civil Service Employment Application (page 4). Be sure to select the appropriate document type before uploading the document.If your educational institution doesn't provide electronic transcripts, they must mail the transcripts to:University of Illinois at ChicagoRecruitment and StaffingHuman Resources Building Room 109715 S. Wood Street M/C 862Chicago IL 60612Attn: CC3999 FOS - ASIf an application and all applicable forms, transcripts, and supporting documents are not submitted by the close date, the applicant/employee will not be considered for this position and will be denied.For fullest consideration, the above mentioned requirements must be submitted no later than February 27, 2020.We appreciate your interest in employment at the University of Illinois at Chicago.The University of Illinois is an Affirmative Action/Equal Opportunity Employer.This position requires Illinois residency within 180 days of the hire date.
Estimated annual salary
$37,850
average
Minimum
$28,049
Maximum
$52,114

TASKS

  • Monitor the facility to ensure that it remains safe, secure, and well-maintained.
  • Prepare and review operational reports and schedules to ensure accuracy and efficiency.
  • Set goals and deadlines for the department.
  • Acquire, distribute and store supplies.

SKILLS

  • Reading ComprehensionUnderstanding written sentences and paragraphs in work related documents.
  • Active ListeningGiving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
  • WritingCommunicating effectively in writing as appropriate for the needs of the audience.
  • SpeakingTalking to others to convey information effectively.

KNOWLEDGE

  • Administration and ManagementKnowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
  • ClericalKnowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
  • Customer and Personal ServiceKnowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
  • Personnel and Human ResourcesKnowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.

University of Illinois at Chicago

Type

College / University

Size

Large

Location

1747 W. Roosevelt Rd.Chicago, IL, 60608and others

Industry

University

Founded

1982

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Closed Job Filters

Facilities Operations Specialist- Biological SciencesUniversity of Illinois at ChicagoChicago, IL
Under general supervision from the Facilities Operations Coordinator, the position is responsible for the effective management, operation and security of the BIOS facilities in SEL, SES and MBRB,Read more
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