Front Desk Receptionist (EOE/M/F/D/V) job
Lincoln Gustafson & CercosSan Jose, CA
Company Description Lincoln, Gustafson & Cercos is full service law firm. We are litigators and advisors in virtually every civil practice area in California, Arizona, and Nevada. Proudly, we are an AV-rated firm, a testament to the confidence our peers and judges share in our professional excellence and ethical practice. Our team of lawyers includes trial lawyers with decades of experience, as well as the best and brightest up-and-coming legal talent. We pride ourselves on our ethics and the ability to deliver results. Our broad practice encompasses nearly all areas of civil litigation, including construction law, personal injury law/wrongful death, catastrophic loss, employment law, insurance, business law, insurance, property law, and much more. We also provide trusted advice to help our clients manage risks and avoid lawsuits. Additionally, we provide business planning and compliance services. Job Description We are looking for a Front Desk Receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks. As a Front Desk Receptionist, you will be the first point of contact for our company. Our Front Desk Receptionists duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will coordinate front-desk activities, including distributing correspondence and redirecting phone calls. To be successful as a Front Desk Receptionist, you should have a pleasant personality, as this is also a customer service role. You should be able to deal with emergencies in a timely and effective manner while streamlining office operations. Multitasking and stress management skills are essential for this position. This role may require working in shifts, so flexibility is a plus. Ultimately, a Front Desk Receptionists duties and responsibilities are to ensure the front desk welcomes guests positively and executes all administrative tasks to the highest quality standards. Pay: $17.00 - $22.00 per hour. Front Desk Receptionist Duties & Responsibilities Greet and welcome guests as soon as they arrive at the office Direct visitors to the appropriate person and office Answer, screen, and forward incoming phone calls Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms, and brochures) Provide basic and accurate information in-person and via phone/email Receive, sort, and distribute daily mail/deliveries Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges) Order front office supplies and keep an inventory of stock Update calendars and schedule meetings Arrange travel and accommodations, and prepare vouchers Keep updated records of office expenses and costs Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing Qualifications Front Desk Receptionist Requirements & Skills Proven work experience as a Receptionist, Front Office Representative, or similar role Proficiency in Microsoft Office Suite Hands-on experience with office equipment (e.g. fax machines and printers) Professional attitude and appearance Solid written and verbal communication skills Ability to be resourceful and proactive when issues arise Excellent organizational skills Multitasking and time-management skills, with the ability to prioritize tasks Customer service attitude High school degree; additional certification in Office Management is a plus This Job Is A job for which military-experienced candidates are encouraged to apply Open to applicants over 18 years old A Fair Chance job (you or the employer follow Fair Chance hiring practices when performing background checks) A good fit for applicants with gaps in their resume, or who have been out of the workforce for the past 6 months or more A good job for someone just entering the workforce or returning to the workforce with limited experience and education A job for which all ages, including older job seekers, are encouraged to apply A job for which people with disabilities are encouraged to apply Additional Information Our employees enjoy a complete benefits package, including the following: Medical, Dental and Vision Coverage (currently offer HMO, PPO, HDHP and Kaiser) 401(k) Retirement Plan Employee Assistance Program Military Leave Policy for Active and Reserve Duty Life Insurance and AD&D Coverage Short and Long Term Disability Coverage Flexible Spending Accounts (Medical, Dependent Care, Adoption Assistance) Tuition Reimbursement for Undergraduate and Graduate Programs Comprehensive Training Programs All your information will be kept confidential according to EEO guidelines.