Expired job

Just missed a job?

Sign up and never miss an opportunity again!

Front Office & Operations Assistant job

FilmlaLos Angeles, CA
Filmla jobs




Company Description

FilmLA is a 501(c)4 not-for-profit public benefit organization and film office. It is located in California. Its mission is to create innovative content for its viewers. It provides film permits, production planning, research, and an online permit system. It offers competitive wages and a broad array of benefits including medical, dental, and vision insurance, life insurance, AD&D insurance, healthcare spending account, commuter benefits, paid time off, flexible spending accounts, and a 401k retirement plan. It also provides an employee assistance program. It is providing employment opportunities for the accounts receivable clerk, HR generalist, solution service specialist, production coordinator, and other positions.

Job Description

Job Description

Front Office & Operations Assistant

Full time Position


the Front Office and Operations Assistant is the first point of contact between client and company and demonstrates professionalism by using a client centered approach to build trust, address needs, and to deliver solutions by screening and recognizing individual client needs.

The ideal candidate is confident, pleasant, patient, has a calm demeanor, able to defuse tense situations, flexible, loves talking to people, demonstrates professionalism, has the ability to communicate with a variety of personalities by using excellent listening skills, able to assess needs and make people comfortable.

Essential Functions & Responsibilities:

Front Office:

  • Maintains security by ensuring that all visitors sign in and out. Notifies Leadership of any issues arising in the lobby.

  • Provides excellence in customer service by welcoming clients and visitors; notifies appropriate team member  of visitor arrival.

  • Manages permit pickup rotation process by looking up permit information, updating smart sheet and assigning it to a team member.

  • Manages front office flow; becomes aware and anticipates client and visitor needs.

  • Ensures the front office area is well maintained and monitors form supplies to ensure that sufficient forms are available at all times.

  • Processes permit pickups by collecting final payment, printing final copies of permits, and processing payments.

  • Processes community surveys by highlighting responses, scanning and saving documents to appropriate location.

  • Enters LA City "No Parking" sign posting requests in TEAMS database. Adds permit information to DTLA board.

  • Manages special event emails and alerts, updates related calendars and communicates to Operations staff in order to inform production companies.

  • Enters all film production related street closures into database.

  • Enters, calculates, and reviews permit fees that are provided by permit approvers.

  • Coordinates student, simple, still, and "permit exemption" permit applications by reviewing and determining necessary tasks required to process permit application. Obtains approvals from appropriate jurisdictional client departments for requested activities in order to finalize the permit.

  • Reviews on-call logs and identifies community complaints/remarks and enters in Remarks Database.

  • Other duties as assigned.

Knowledge, Skills & Abilities:

  • One to three years of similar or related experience.

  • A two year college degree or job specific skills acquired through on-the-job training.

  • Ability to handle a fast paced environment.

  • Experienced in MS Office products.

  • Ability to write reports and correspondence.

  • Excellent oral/written communication skills.

The Company is an Equal Opportunity Employer. No employee or applicant shall be subjected to discrimination or harassment. All qualified applicants will receive consideration for employment without regard to their race, religion, ancestry, national origin, sex, sexual orientation, age, disability, marital status, domestic partner status, or medical condition.

Company Description
FilmLA is a private, 501(c)4 not-for-profit organization established for the public benefit. We coordinate and process permits for on-location motion picture, television and commercial production under contract to an ever-increasing roster of public-sector clients in the Los Angeles region. All permits are issued by the authority of and in accordance with the policies of each client jurisdiction.

We function differently than the typical film office or film commission. Most such entities are publicly-funded government agencies focused on promoting their regions to the film industry. FilmL.A. was created when the City and County of Los Angeles decided to privatize their film permit offices, allowing more flexibility in providing services to production companies and local communities.

Although FilmL.A. is funded primarily by permit coordination fees paid by production companies, ongoing community relations is a key component of the service we provide. We work to strike a balance between the needs and interests of the entertainment industry and the neighborhoods affected by on-location production.

In today's highly competitive, global entertainment production market, our services help the Los Angeles region retain its status as the entertainment production capital of the world.


  • Manage and maintain executives' schedules.
  • Make travel arrangements for executives.
  • Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
  • Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.


  • Reading ComprehensionUnderstanding written sentences and paragraphs in work related documents.
  • Active ListeningGiving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
  • WritingCommunicating effectively in writing as appropriate for the needs of the audience.
  • SpeakingTalking to others to convey information effectively.


  • Administration and ManagementKnowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
  • ClericalKnowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
  • Customer and Personal ServiceKnowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
  • Computers and ElectronicsKnowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.
Job Training







Los Angeles, CA



Similar jobs in the area
Front Office Assistant - Leading Activewear Brand - $20/hr A Leading Activewear Brand in Los Angeles is seeking an Office Assistant to join their team on a part-time basis! This is a great opportunity to join one of the biggest brands in the wellness and...Read more
Front Office Assistant ShowPro www.showpro.net Full-time, Benefits ShowPro provides lighting, projection, audio, video and staging to the corporate meeting, special event, and live entertainment industries. ShowPro brings world-class, broadcast-level...Read more
Fast growing medical technology company seeks a Front Office Assistant to join their team. Responsibilities: Reporting to management and performing administrative duties. Answering telephone calls, as well as screening and forwarding calls. Scheduling and...Read more
Front Office / Front Desk Repost Job Date: 2022-05-19T21:32:34 Location:Studio City, CA Allen Sarafyan - State Farm Agency, located in Studio City, CA, has an immediate opening for an Office Representative We are looking to hire the right individual to...Read more
gig jobs
Gopuff/BevMo! Delivery GigsGopuffLos Angeles, CA
Do more than make ends meet. Deliver with Gopuff/BevMo! and get paid to deliver what your neighbors need from a Gopuff/BevMo! facility near you! With one centralized pickup location and smaller delivery zones, Gopuff/BevMo! makes earning effortless. It's...Read more
Assistant Front Office Manager - Hyatt Regency LAXHyatt Regency Los Angeles International AirportLos Angeles, CA
The Assistant Front Office Manager is responsible for ensuring the operation of the Front Desk, Concierge, and Bell Services and Night Audit in an attentive, friendly, efficient and courteous manner, providing all guests with quality service prior to and...Read more
gig jobs
Merchandiser - Start at $19/Hour - Excellent BenefitsAllied Beverages - Sylmar, CA - MerchandiserLos Angeles, CA
ALLIED BEVERAGES IS NOW HIRING Merchandisers in Sylmar, CA Start at $19/Hour Medical, Dental, Vision Benefits on day 1 with an early buy-in option Career Advancement Opportunities after 6 Months of Employment About Allied Beverages: Allied Beverages joined...Read more
Front Office AssistantRange of Motion ChiropracticRedondo Beach, CA
Front Office Assistant Needed in Redondo Beach Range of Motion Chiropractic is health and wellness practice that is dedicated to helping people to live their best life, pain-free. Since 2015 we have set our vision on helping the active members of our...Read more
If you are looking to enhance your career, we have the position for you! Our Front Office role plays a pivotal part in the overall success of our rapidly growing distribution business. We have been leader in distribution for 30 years, and are looking for a...Read more
Job DetailsJob LocationmaXum Physical Therapy Pediatrics - Placentia, CAPosition TypeFull TimeJob ShiftFull TimeJob Summary:Front Office Assistants are required to be able to multi-task and perform...Read more
Do you find yourself searching for a truly unique working environment? Do you have a go-getter attitude? Well, are you ready to take on a new challenge? We have an exciting opportunity for a full-time Receptionist to join Dot818’s growing team! We’re...Read more
Front Desk ReceptionistIntegral Health ManagementSanta Monica, CA
The Front Desk Receptionist delivers superior customer service for all of our patients and visitors in a welcoming environment. The overall goal is to provide our patients with a patient-centered experience within a health care center of Traditional...Read more
Show more jobs
500+ more jobs

Similar jobs

Job purpose Under the direct supervision of the administrative supervisor, the receptionist will be attending to clients either in-person or via telephone. Duties and responsibilities Handle office reception, routine telephone calls and correspondence...Read more
We are a well-established Orthodontic practice seeking a professional, outgoing, front office receptionist. We are growing and in need of more team members! The position is full-time and responsibilities include patient treatment coordination, greeting...Read more
Front Desk Administrative AssistantEquity Union Real EstateSherman Oaks, CA
Amazing growth opportunity available to join one of the largest and most successful real estate offices in the San Fernando Valley. With locations in Encino, Sherman Oaks and Woodland Hills, Equity Union is looking for a Front Desk/Admin Assistant. This...Read more
Job Type: Full-time (35-40 hours per week) Front Desk Receptionist Be a part of a winning Customer Service team! Great fast growing wholesaler, dedicated and passionate about customer service, is seeking a Front Desk Receptionist who can greet and direct...Read more
We are looking for a competent Office Assistant to help with the organization and daily operations of the company. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under...Read more
We are seeking a Front Office Associate to join our team! You will perform clerical and administrative functions in order to drive company success. Qualifications Bachelor's Degree Knowledge of administrative and clerical procedures Proficiency with...Read more
We are seeking a Front Office Medical Receptionist to support us with administrative and secretarial tasks. In this position, you will help our patients schedule appointments, collect insurance and health information, and input all relevant data into our...Read more
Receptionist Office AssistantElliott J WachtelLos Angeles, CA
Answer phones Open mail Take messages for attorney & staff Hours 9:00 a.m. - 5:30 p.m. Requirements: Must be bi-lingual (English & Spanish) Knowledge of computers and multiple line switchboard Experience in Workers' Compensation preferred Company...Read more
Office Assistant Location: 3500 Figueroa St., Los Angeles, CA 90007 Shift: 8:30am – 4:30pm (Monday to Friday) Duration: 6+ months Payrate: $19.07/hr. Job Description: To perform this job successfully, an individual must be able to perform each essential...Read more