Workload Management Issues: 5 Tips to Be Productive [Without Multitasking!]

a happy and productive black male employee is the perfect example of great workload management

Overview

What Is Workload Management?

Workload management is the process of strategically distributing work among your team to ensure the highest possible productivity levels. If done right, workload management can help your employees deliver much better results, improve their workplace confidence, and even help your team enjoy their job more! 

Without proper workload prioritization, employees can easily feel either underworked or overwhelmed. Gifted workers who are not assigned tasks matching their unique skill sets will feel frustrated by the slow pace of the project and annoyed with their coworkers for seeming to wrestle with tasks they could accomplish quickly and efficiently. Workers who are assigned tasks that are too complex or outside their wheelhouse will sink under the pressure and quickly feel defeated. 

  • Seeing the big picture
  • Breaking a large project into smaller, manageable pieces
  • Arranging those pieces into a logical order
  • Identifying specific tasks and matching them with suitably skilled team members
  • Assigning reasonable deadlines
  • Offering assistance
  • Allocating resources as needed
  • Staying available for support and troubleshooting 

Why Is Multitasking Not Efficient?

They found that heavy multitaskers—those who multitask a lot and feel that it boosts their performance—were actually worse at multitasking than those who like to do a single thing at a time.  The frequent multitaskers performed worse because they had more trouble organizing their thoughts and filtering out irrelevant information, and they were slower at switching from one task to another. (Forbes)

5 Tips to Be Productive Without Multitasking

Tip 1: Do the hard things first. 

Tip 2: Keep “office hours” for your email.

Tip 3: Set high/low work intervals.

 

When we set up our workdays according to low/high intervals, we’re able to accomplish a great deal of work through both “maximum energy” bursts and a low, slow marathon pace. Toggling back and forth between periods of focus and intensity allows us to accomplish a great deal without burning out.  

male employee multitasking while writing notes while on the phone

Tip 4: Treat yourself.

Setting up benchmarks with rewards attached to them gives us extra motivation to hit our targets. The rewards don’t need to be fancy; they need not even be tangible! Knowing you have a reward coming when you finish the task at hand gives a bit of extra motivation and adds cheer to your day by giving you something to look forward to (other than the satisfaction and pride of a job well done, of course). 

If you’re a team leader or project manager, remember that rewards will work for your team members as well. Knowing your team well enough to reward them in specific, personal ways will take this tip to the next level. 

Tip 5: Work the Ivy Lee Method. 

This method has been around since the turn of the 20th century, and it has yet to be outdone. Named for the businessman and consultant who first put it into practice, it’s helped countless successful executives (including Charles Schwab).

It can help you, too!

The Ivy Lee Method includes these five steps:

  1. At the end of each workday, write down the six most important things you need to accomplish tomorrow. Do not write down more than six tasks.
  2. Prioritize those six items in order of their true importance.
  3. When you arrive tomorrow, concentrate only on the first task. Work until the first task is finished before moving on to the second task.
  4. Approach the rest of your list in the same fashion. At the end of the day, move any unfinished items to a new list of six tasks for the following day.
  5. Repeat this process every working day.

This super-simple technique streamlines your daily tasks, removes friction from the start of each new workday, and — best of all — forces you to focus on one single task at a time.  

We Can Help

Struggling with workload management issues? Thinking of looking for new employment opportunities and leveling up in your career?

Check out Lensa now and learn about new and exciting job opportunities in your field!


Go to lensa.com and browse our job listings to take the first step in finding your dream job

Lensa Insights
Lensa Insights
Work is changing faster than an angry retrovirus. For jobseekers, that means one thing: adapt or die! Lensa Insights is your survival guide, offering actionable career tips to keep your future in focus.

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