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Legal Secretary - job

Oregon Department of Justice jobs

Company

Salary

Skills

Benefits

Company Description

The Oregon Department of Justice under the umbrella of the state government serves the safe and healthy communities of Oregon by providing essential justice services to the people. It is headed by Attorney General Ellen F. Rosenblum, and the DOJ also serves as the state’s law firm. Headquartered in Salem, Oregon, the agency employs around 1300 individuals throughout the state and has a two-year budget of $550 million. Also, the agency has 13 child support and 10 legal offices located across the state. Aside from representing the state government, the DOJ protects all Oregonians, especially the segments of society that are most vulnerable like seniors and children. The DOJ as well as its nine sub-divisions perform various functions such as consumer protection, crime victim compensation, child support, charitable activities, and district attorney assistance. The job openings at DOJ include law clerks, attorneys, and other administrative and legal vacancies.

Job Description

Description
  • These terms, conditions, and notices (the “Terms”) govern Job Seeker, visitor, and certain Customer(s), access to and use of Governmentjobs.com, Inc. (dba “NEOGOV” and referred herein as “Company”) products, services, and websites under Company control, whether partial or otherwise, and of which are owned and operated by Company (including, without limitation, neogov.com, governmentjobs.com, websites with a governmentjobs.com resource domain, Career Pages, and the website(s) from which these Terms were accessed from) (collectively referred to as the “Services”). These terms include the Governmentjobs.com Privacy Policy, which is incorporated into these Terms by reference. These Terms, the Governmentjobs.com Privacy Policy, and such other Company policies that may be amended from time to time, shall collectively be referred to as the “Agreement”. Any and all rights not expressly granted in this Agreement are reserved by Company.
  • Organized. Focused. Calm when faced with deadlines.
  • Certain terms, such as Section 7 or restrictions on job postings, will only apply to you if you are a Customer of Company. A Customer is defined an organization, government, state or provincial government, city, county, government agency, municipality, federal government, K-12, special district, law enforcement, college, university, academy, or institute of technology, of which is located in the United States and utilizes Company Services to post job opportunities, search for, recruit, evaluate and select Job Seekers. A Job Seeker is a natural person who accesses, uses, or creates an account on a Company controlled Service to search for and apply to jobs advertised by Customers.
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  • WHAT'S IN IT FOR YOU?
  • Permanent, full-time employment in beautiful Medford, Oregon.
  • Opportunity to expand your skills as a legal support professional.
  • Job satisfaction as part of a team whose mission is to serve Oregon's public and government agencies.
  • Health, dental, and vision insurance benefits for you and your family.
  • If you do not agree to all of terms and conditions set forth in this Agreement, you may not use the Services. You indicate your agreement to this Agreement by clicking or tapping on a button indicating your acceptance of these Terms, by executing a document that references them, or by using the Services; therefore, this Agreement is a legally binding contract between you and Company (also referred to as “we”, or “us”). Also, by agreeing to this Agreement you waive, to the extent permitted under applicable law, any rights or legal requirements that require an original (non-electronic) signature or the delivery or retention of non-electronic records in order for a contract to be legally binding.
  • Vacation, sick leave, 10 paid holidays a year, and special days off.
  • A workplace where individual contribution matters and is recognized, where creativity and accomplishment are rewarded.
  • Advancement opportunity within DOJ and other State agencies.
  • An agency committed to equal opportunity and workforce diversity.
  • Representation and support by the Service Employees International Union (SEIU).
  • HELP US ACHIEVE OUR MISSION: The Mission of the Oregon Department of Justice is to serve state government and to support safe and healthy communities throughout Oregon by providing essential justice services. The Attorney General and our nine divisions are dedicated to:

  • Company reserves the right to modify this Agreement at any time, at its sole discretion, by posting an updated version to this web page. If you are a Customer with a subscription, changes to this Agreement shall be effective upon renewal of your subscription. If you are a Job Seeker, changes to this Agreement are effective immediately. You will be notified if there is a material change (as determined in the sole discretion of Company) to this Agreement.
  • HELP US ACHIEVE OUR MISSION:
  • Providing ethical, independent and high quality legal services to state government;
  • Safeguarding consumers from fraud and unfair business practices;
  • Fighting crime and helping crime victims;
  • Advocating for vulnerable children;
  • Supporting families through the collection of child support;
  • Enforcing environmental protections;
  • Defending the civil rights of all Oregonians;
  • Pursuing justice and upholding the rule of law.
  • All marks contained herein, including but not limited to organization logos, trademarks, and related intellectual property of which are implemented into the Services by you, are the property of their respective owners. Company does not claim ownership of any Customer marks or property.
  • Duties & Responsibilities Typical assigned duties and responsibilities include, but are not limited to:
  • Enter information into a case management system and track cases. Create and maintain case files and determine daily actions. File and organize documents.
  • Except as otherwise expressly set forth herein, Company is the owner of all intellectual property rights (including copyrights) in the Services, including but not limited to designs, text, graphics, images, video, information, logos, button icons, software, and audio files (collectively, “Company Content”). Material published by Company may contain other proprietary notices or describe products, services, processes, or technologies owned by Company or third parties. Nothing in these Terms shall be construed as granting to you a license to Company Content under any copyright, trademark, patent, or other intellectual property right except as expressly set forth herein.
  • Schedule meetings and appointments, hearings, depositions and interview dates and times. Schedule and coordinate section meetings and plan and make all arrangements for section conferences.
  • Assist legal staff in litigation preparation for termination of parental rights cases, guardianships, permanency matters, jurisdictional matters and contested hearings; and other legal documents including, petitions, summons, orders and subpoenas.
  • Contact other government agencies to gather information. Use internet databases to locate parents in prison, for information, and to search for addresses and court information.
  • In assistance to or the absence of the paralegal, this position may: schedule trial settings, depositions and pretrial witness interviews; schedule follow-ups and monitor case activity including, timelines for petitions and summonses out for service, subpoenas out for service, defaults after service of summons, pretrial preparation, acceptances of service, witness responses, requests for checks or other information, and final orders which may be appealed;
  • “NEOGOV,” “GovernmentJobs.com,” “CareerNow,” “Career Pages,” and certain other names or logos are trademarks of Company, and all related product and service names, design marks, and slogans are the trademarks or service marks of Company. Company also retains the rights in the designated color schemes and column names provided within the Services. The “look” and “feel” of the Services (including color combinations, button shapes, layout, design, and all other graphical elements not uploaded or implemented by Customers) are also Company’s trademarks or copyrights. The deletion or alteration of any copyright or other proprietary notices from the Services is strictly forbidden.
  • Prepare and proofread miscellaneous correspondence and legal documents relating to civil enforcement and contested case hearings, including pleadings, opinions, orders, judgments, notices, summonses and petitions and legislative bills. Draft and, as authorized by supervisor/attorney, sign a variety of memorandums and letters.
  • May assume responsibility for completing duties of other clerical staff and training of other section clerical staff. Back up for reception and mail duties as needed.
  • Working Conditions: Open office environment with noise from ringing telephones, foot traffic, printers, conversations, and other office equipment. Frequent interruptions and fluctuating workload. Work deadlines vary from very short notice to large ongoing assignments. Overtime and/or weekends may be necessary to meet deadlines with short notice. Requires ability to sit and operate a computer for long periods of time. Ongoing learning will be necessary in order to successfully operate various computer programs used to fulfill duties. Requires moving supplies, equipment, and case files, with use of hand truck for heavier items. Occasional contact with people who are less than pleasant. Must occasionally drive short or long distances (post office, court house, federal/state/county/city offices, etc.) and possess a valid Oregon driver's license. Must maintain punctual and regular attendance. This position deals with confidential or sensitive information, which must be handled according to federal and state laws. Confidentiality is required on classified or sensitive information at all times. Conduct Expectations: The role of the Oregon Department of Justice is to serve state government and to support safe and healthy communities throughout Oregon by providing essential justice services. Employees of the Department are required to meet the highest standards of professional conduct and ethics while on the job and maintain those same standards in their personal lives where actions could reflect on the Department.

  • All editorial content and graphics on this site, as well as the HTML based computer programs used to generate pages and the Services, are protected by U.S. copyright laws and international treaties and may not be copied without the express permission of Company. Any code that Company creates to generate or display any Services content or the pages making up any Company Services is also protected by Company copyright and you may not copy or adapt such code. Re-use of any of Company’s editorial content and graphics for any purpose is strictly prohibited without Company’s prior written permission. Please direct any requests for permission to support@GovernmentJobs.com.
  • Working Conditions:
  • Please be aware that the information, software, products, and services published within these Services may include inaccuracies, typographical errors, or out-of-date information. Changes and items are made and added to the Services and the information on it from time to time. Company may make such changes or additions at any time at its sole discretion.
  • Conduct Expectations: Qualifications, Required & Requested Skills
  • These Terms will remain in full force and effect during your subscription, while you access or make use of the Services, or while you have an active account if you are a Job Seeker.
  • Minimum Qualifications
  • Two years of clerical/secretarial experience which included at least one year as a legal assistant or secretary for an attorney or judge or performance of legal support duties (such as preparing legal documents, maintaining legal records or researching legal information). Experience must include proficiency in word processing software.
  • You may terminate your Services at any time by deleting your account. Upon termination, you must destroy all copies of any aspect of Services in your possession.
  • Company reserves the right, at its sole discretion, to pursue all of its legal remedies, including but not limited to removal of some or all of your content from the Services, issuance of a warning, or immediate termination of your ability to access the Services. Company may also terminate your account and access upon any breach by you of these Terms or in order to protect its name and goodwill, its business, and/or other users. Such termination may be effective without notice. If at any time during your use of the Services, you made a misrepresentation of fact to Company or otherwise mislead Company in regard to the nature of your business activities, Company will have grounds to terminate your use of the Services.
  • College coursework or training in Office Technology that included courses in legal terminology and legal office procedures may substitute for up to one year of the general clerical/secretarial experience (1 year = 40 quarter hours/30 semester hours).Requested Skills & Attributes

    Requested Skills & Attributes
  • Ability to organize and prioritize work duties
  • Experience managing calendars for attorneys or court officials
  • Experience independently managing a large caseload (150+ cases)
  • Experience working in a litigation environment
  • Upon expiration or any termination of this Agreement, you shall cease all use and refrain from all further use of the Services and other Company Intellectual Property.
  • Knowledgeable in legal terminology and proceedings
  • Ability to work with graphic and potentially upsetting material
  • In addition to the Miscellaneous section below, the provisions concerning Company’s proprietary rights, feedback, indemnity, disclaimers, limitation of liability, Company monitoring and pre-screening, information collection, your responsibilities, governing law, and any other section herein that by its nature is intended to survive termination, will survive the termination of this Agreement for any reason.
  • Experience maintaining confidentiality with sensitive case information
  • Estimated annual salary
    $38,310
    average
    Minimum
    $24,614
    Maximum
    $54,181

    TASKS

    • Prepare, proofread, or process legal documents, such as summonses, subpoenas, complaints, appeals, motions, or pretrial agreements.
    • Mail, fax, or arrange for delivery of legal correspondence to clients, witnesses, and court officials.
    • Receive and place telephone calls.
    • Schedule and make appointments.

    SKILLS

    • Reading ComprehensionUnderstanding written sentences and paragraphs in work related documents.
    • Active ListeningGiving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
    • WritingCommunicating effectively in writing as appropriate for the needs of the audience.
    • SpeakingTalking to others to convey information effectively.

    KNOWLEDGE

    • ClericalKnowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
    • English LanguageKnowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
    • Law and GovernmentKnowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process.
    Sick Days
    Vacation & Paid Time Off
    Paid Holidays

    Oregon Department of Justice

    Type

    Government

    Size

    Large

    Revenue

    $500M to $1B

    Location

    Medford, OR, and others

    Industry

    Government/Civil Service/Military

    Job Filters

    The Oregon Department of Justice (DOJ) is the state's largest law firm, employing over 1,300 individuals statewide with a biennial budget of approximately $550 million. The agency is headquartered in Salem, with ten legal and thirteen child support offices...Read more

    Closed Job Filters

    These terms, conditions, and notices (the “Terms”) govern Job Seeker, visitor, and certain Customer(s), access to and use of Governmentjobs.com, Inc. (dba “NEOGOV” and referred herein as “Company”)Read more
    Office SpecialistOregon Department of JusticeOregon City, OR
    Education - Associate's Degree Skills - Word Processing - Workday - Clerical Experience Benefits - Vision Insurance - Paid Time Off - Health Insurance The Oregon Department of Justice Crime Victim andRead more
    Description The Oregon Department of Justice is seeking attorney applicants to consider for the position of Attorney-In-Charge in the Special Litigation Unit (SLU) in the Trial Division. The positionRead more
    Hate Crimes and Bias Incidents Response CoordinatorOregon Department of JusticeOregon City, OR
    Education - Bachelor's Degree Skills - Driver's License - Workday Benefits - Paid Time Off - Health Insurance - Vision Insurance The Oregon Department of Justice (DOJ) is pleased to announce a newRead more
    DOJ Mail SpecialistOregon Department of JusticeOregon City, OR
    Skills - Time Management - Clerical Experience - Customer Service - Word Processing - Multilingual Benefits - Paid Time Off - Health Insurance - Vision Insurance The Oregon Department of Justice,Read more
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