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Legal Secretary - Salem job

Oregon Department of Justice jobs

Company

Salary

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Benefits

Company Description

The Oregon Department of Justice under the umbrella of the state government serves the safe and healthy communities of Oregon by providing essential justice services to the people. It is headed by Attorney General Ellen F. Rosenblum, and the DOJ also serves as the state’s law firm. Headquartered in Salem, Oregon, the agency employs around 1300 individuals throughout the state and has a two-year budget of $550 million. Also, the agency has 13 child support and 10 legal offices located across the state. Aside from representing the state government, the DOJ protects all Oregonians, especially the segments of society that are most vulnerable like seniors and children. The DOJ as well as its nine sub-divisions perform various functions such as consumer protection, crime victim compensation, child support, charitable activities, and district attorney assistance. The job openings at DOJ include law clerks, attorneys, and other administrative and legal vacancies.

Job Description

Description
  • These terms, conditions, and notices (the “Terms”) govern Job Seeker, visitor, and certain Customer(s), access to and use of Governmentjobs.com, Inc. (dba “NEOGOV” and referred herein as “Company”) products, services, and websites under Company control, whether partial or otherwise, and of which are owned and operated by Company (including, without limitation, neogov.com, governmentjobs.com, websites with a governmentjobs.com resource domain, Career Pages, and the website(s) from which these Terms were accessed from) (collectively referred to as the “Services”). These terms include the Governmentjobs.com Privacy Policy, which is incorporated into these Terms by reference. These Terms, the Governmentjobs.com Privacy Policy, and such other Company policies that may be amended from time to time, shall collectively be referred to as the “Agreement”. Any and all rights not expressly granted in this Agreement are reserved by Company.
  • Make a difference with the Oregon Department of Justice!
  • Certain terms, such as Section 7 or restrictions on job postings, will only apply to you if you are a Customer of Company. A Customer is defined an organization, government, state or provincial government, city, county, government agency, municipality, federal government, K-12, special district, law enforcement, college, university, academy, or institute of technology, of which is located in the United States and utilizes Company Services to post job opportunities, search for, recruit, evaluate and select Job Seekers. A Job Seeker is a natural person who accesses, uses, or creates an account on a Company controlled Service to search for and apply to jobs advertised by Customers.
  • WHAT'S IN IT FOR YOU?
  • Permanent, full-time employment in beautiful Salem, Oregon.
  • Opportunity to expand your skills as a legal paraprofessional.
  • Job satisfaction as part of a team whose mission is to serve Oregon's public and government agencies.
  • Health, dental, and vision insurance benefits for you and your family.
  • If you will be using the Services on behalf of a Customer, you agree to these Terms on behalf of that organization and you represent that you have the authority to do so. In such case, “you” and “your” will refer to that organization. Where these Terms conflict with either pre-existing additional terms of which were mutually and explicitly agreed to between Company and you (collectively referred to as the “Parties”), or where the Parties explicitly agreed otherwise, those additional terms shall control to the extent of the conflict.
  • Vacation, sick leave, paid holidays, and special days off.
  • A workplace where individual contribution matters and is recognized, where creativity and accomplishment are rewarded.
  • Advancement opportunity within DOJ and other State agencies.
  • An agency committed to equal opportunity and workforce diversity.
  • Representation and support by the Service Employees International Union (SEIU).
  • HELP US ACHIEVE OUR MISSION: The Mission of the Oregon Department of Justice is to serve state government and to support safe and healthy communities throughout Oregon by providing essential justice services. The Attorney General and our nine divisions are dedicated to:

  • If you do not agree to all of terms and conditions set forth in this Agreement, you may not use the Services. You indicate your agreement to this Agreement by clicking or tapping on a button indicating your acceptance of these Terms, by executing a document that references them, or by using the Services; therefore, this Agreement is a legally binding contract between you and Company (also referred to as “we”, or “us”). Also, by agreeing to this Agreement you waive, to the extent permitted under applicable law, any rights or legal requirements that require an original (non-electronic) signature or the delivery or retention of non-electronic records in order for a contract to be legally binding.
  • HELP US ACHIEVE OUR MISSION:
  • Providing ethical, independent and high quality legal services to state government;
  • Safeguarding consumers from fraud and unfair business practices;
  • Fighting crime and helping crime victims;
  • Advocating for vulnerable children;
  • Supporting families through the collection of child support;
  • Company reserves the right to modify this Agreement at any time, at its sole discretion, by posting an updated version to this web page. If you are a Customer with a subscription, changes to this Agreement shall be effective upon renewal of your subscription. If you are a Job Seeker, changes to this Agreement are effective immediately. You will be notified if there is a material change (as determined in the sole discretion of Company) to this Agreement.
  • Enforcing environmental protections;
  • Defending the civil rights of all Oregonians;
  • Pursuing justice and upholding the rule of law.
  • Duties & Responsibilities Primary duties and responsibilities include, but are not limited to: Independently drafts case-related correspondence, pleadings and other legal documents for section attorneys. Check case cites for accuracy. Proofread documents for team members.Coordinate and schedule case preparation meetings, hearing dates, deposition dates and conference calls with agency, court and hearings personnel, opposing parties and witnesses.Maintains assigned attorneys' calendars, schedules depositions, meetings and appointments.Input data entry and retrieval for case management and docket system, including critical legal deadlines. Maintain and manage pending files.Prepare exhibits, court documents, witness fees and subpoenas and ensures their timely handling.Ensures the timely filing of pleadings and other documents in court.Answer, route and respond to phone calls and inquiries. Act as liaison between client agencies and section personnel.Process incoming mail. Process travel arrangements , reimbursement requests, CLE requests and library requests.Independently review state, county or federal rules of practice and procedure, ORS, OAR, rules of courts, state regulations and accepted department standards to assure conformity, timeliness and accuracy of projects. Independently do general research, shepardize statutes and cases, search opinions, etc. for specific issues. Maintain section library. Compute legal fees, interest and other costs for billing, judgments and other legal documents. Assist in training clerical personnel. Perform special projects as assigned, which may include assuming responsibility for completing other support staff duties.Work Schedule: The work schedule is 8 am to 5 pm, Monday through Friday.Working Conditions: Work is performed in an open office environment with noise from ringing telephones, walk-in traffic and sometimes hostile and angry people; phone conversations and other office equipment. Must concurrently manage multiple tasks with limited daily supervision. Must be able to work under heavy pressure to meet deadlines with short notice. Must be able to exercise confidentiality and work well with a team and individually.Conduct Expectations: The role of the Oregon Department of Justice is to serve state government and to support safe and healthy communities throughout Oregon by providing essential justice services. Employees of the Department are required to meet the highest standards of professional conduct and ethics while on the job and maintain those same standards in their personal lives where actions could reflect on the Department. Primary duties and responsibilities include, but are not limited to:
  • Independently drafts case-related correspondence, pleadings and other legal documents for section attorneys. Check case cites for accuracy. Proofread documents for team members.
  • Coordinate and schedule case preparation meetings, hearing dates, deposition dates and conference calls with agency, court and hearings personnel, opposing parties and witnesses.
  • All marks contained herein, including but not limited to organization logos, trademarks, and related intellectual property of which are implemented into the Services by you, are the property of their respective owners. Company does not claim ownership of any Customer marks or property.
  • Maintains assigned attorneys' calendars, schedules depositions, meetings and appointments.
  • Input data entry and retrieval for case management and docket system, including critical legal deadlines. Maintain and manage pending files.
  • Prepare exhibits, court documents, witness fees and subpoenas and ensures their timely handling.
  • Except as otherwise expressly set forth herein, Company is the owner of all intellectual property rights (including copyrights) in the Services, including but not limited to designs, text, graphics, images, video, information, logos, button icons, software, and audio files (collectively, “Company Content”). Material published by Company may contain other proprietary notices or describe products, services, processes, or technologies owned by Company or third parties. Nothing in these Terms shall be construed as granting to you a license to Company Content under any copyright, trademark, patent, or other intellectual property right except as expressly set forth herein.
  • Ensures the timely filing of pleadings and other documents in court.
  • Answer, route and respond to phone calls and inquiries. Act as liaison between client agencies and section personnel.
  • Process incoming mail. Process travel arrangements , reimbursement requests, CLE requests and library requests.
  • Independently review state, county or federal rules of practice and procedure, ORS, OAR, rules of courts, state regulations and accepted department standards to assure conformity, timeliness and accuracy of projects. Independently do general research, shepardize statutes and cases, search opinions, etc. for specific issues. Maintain section library. Compute legal fees, interest and other costs for billing, judgments and other legal documents. Assist in training clerical personnel. Perform special projects as assigned, which may include assuming responsibility for completing other support staff duties.
  • “NEOGOV,” “GovernmentJobs.com,” “CareerNow,” “Career Pages,” and certain other names or logos are trademarks of Company, and all related product and service names, design marks, and slogans are the trademarks or service marks of Company. Company also retains the rights in the designated color schemes and column names provided within the Services. The “look” and “feel” of the Services (including color combinations, button shapes, layout, design, and all other graphical elements not uploaded or implemented by Customers) are also Company’s trademarks or copyrights. The deletion or alteration of any copyright or other proprietary notices from the Services is strictly forbidden.
  • Work Schedule: Working Conditions:
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  • Conduct Expectations: Qualifications, Required & Requested Skills MINIMUM QUALIFICATIONSTwo years of clerical/secretarial experience which included at least one year as a legal assistant or secretary for an attorney or judge or performance of legal support duties (such as preparing legal documents, maintaining legal records or researching legal information). Experience must include proficiency in word processing software.College coursework or training in Office Technology that included courses in legal terminology and legal office procedures may substitute for up to one year of the general clerical/secretarial experience (1 year = 40 quarter hours/30 semester hours).DESIRED SKILLS AND ATTRIBUTESProfessional-level verbal and written communication skills.Experience finding and applying laws, policies and procedures.Ability to exercise judgment and discretion in applying laws and policies.Knowledge and understanding of the state and federal court rules and procedures.Good problem solving skills and information gathering techniques. MINIMUM QUALIFICATIONS
  • Two years of clerical/secretarial experience which included at least one year as a legal assistant or secretary for an attorney or judge or performance of legal support duties (such as preparing legal documents, maintaining legal records or researching legal information). Experience must include proficiency in word processing software.
  • Please be aware that the information, software, products, and services published within these Services may include inaccuracies, typographical errors, or out-of-date information. Changes and items are made and added to the Services and the information on it from time to time. Company may make such changes or additions at any time at its sole discretion.
  • These Terms will remain in full force and effect during your subscription, while you access or make use of the Services, or while you have an active account if you are a Job Seeker.
  • DESIRED SKILLS AND ATTRIBUTES
  • Professional-level verbal and written communication skills.
  • Experience finding and applying laws, policies and procedures.
  • You may terminate your Services at any time by deleting your account. Upon termination, you must destroy all copies of any aspect of Services in your possession.
  • Ability to exercise judgment and discretion in applying laws and policies.
  • Knowledge and understanding of the state and federal court rules and procedures.
  • Company reserves the right, at its sole discretion, to pursue all of its legal remedies, including but not limited to removal of some or all of your content from the Services, issuance of a warning, or immediate termination of your ability to access the Services. Company may also terminate your account and access upon any breach by you of these Terms or in order to protect its name and goodwill, its business, and/or other users. Such termination may be effective without notice. If at any time during your use of the Services, you made a misrepresentation of fact to Company or otherwise mislead Company in regard to the nature of your business activities, Company will have grounds to terminate your use of the Services.
  • Good problem solving skills and information gathering techniques.
  • Estimated annual salary
    $40,244
    average
    Minimum
    $25,857
    Maximum
    $56,917

    TASKS

    • Prepare, proofread, or process legal documents, such as summonses, subpoenas, complaints, appeals, motions, or pretrial agreements.
    • Mail, fax, or arrange for delivery of legal correspondence to clients, witnesses, and court officials.
    • Receive and place telephone calls.
    • Schedule and make appointments.

    SKILLS

    • Reading ComprehensionUnderstanding written sentences and paragraphs in work related documents.
    • Active ListeningGiving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
    • WritingCommunicating effectively in writing as appropriate for the needs of the audience.
    • SpeakingTalking to others to convey information effectively.

    KNOWLEDGE

    • ClericalKnowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
    • English LanguageKnowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
    • Law and GovernmentKnowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process.
    Vision InsurancePaid Holidays
    Health InsuranceDental Insurance
    Vacation & Paid Time OffSick Days

    Oregon Department of Justice

    Type

    Government

    Size

    Large

    Revenue

    $500M to $1B

    Location

    Multiple locations

    Industry

    Government/Civil Service/Military

    Job Filters

    The Oregon Department of Justice (DOJ) is the state's largest law firm, employing over 1,300 individuals statewide with a biennial budget of approximately $550 million. The agency is headquartered in Salem, with ten legal and thirteen child support offices...Read more

    Closed Job Filters

    These terms, conditions, and notices (the “Terms”) govern Job Seeker, visitor, and certain Customer(s), access to and use of Governmentjobs.com, Inc. (dba “NEOGOV” and referred herein as “Company”)Read more
    Office SpecialistOregon Department of JusticeOregon City, OR
    Education - Associate's Degree Skills - Word Processing - Workday - Clerical Experience Benefits - Vision Insurance - Paid Time Off - Health Insurance The Oregon Department of Justice Crime Victim andRead more
    Description The Oregon Department of Justice is seeking attorney applicants to consider for the position of Attorney-In-Charge in the Special Litigation Unit (SLU) in the Trial Division. The positionRead more
    Hate Crimes and Bias Incidents Response CoordinatorOregon Department of JusticeOregon City, OR
    Education - Bachelor's Degree Skills - Driver's License - Workday Benefits - Paid Time Off - Health Insurance - Vision Insurance The Oregon Department of Justice (DOJ) is pleased to announce a newRead more
    DOJ Mail SpecialistOregon Department of JusticeOregon City, OR
    Skills - Time Management - Clerical Experience - Customer Service - Word Processing - Multilingual Benefits - Paid Time Off - Health Insurance - Vision Insurance The Oregon Department of Justice,Read more
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