Medical Records Coordinator job

company building EHE location New York, NY
4.4 excellent trustpilot rating





Job openings

Job Description

Who we are: EHE has led the way in preventive medicine for more than 100 years. EHE is a national preferred provider organization that engages employees with a complete preventive physical exam by board certified physicians and year-round lifestyle behavior management. Delivered through our nationwide Centers of Excellence in Preventive Healthcare, EHE serves as the medical foundation of well-being programs. We focus on prevention, performance, and productive longevity that provides early detection of significant health issues as well as reporting on hard and soft costs of healthcare, delivering value for companies and their employees.

EHE is backed by Summit Partners, the investment engine behind many of the world?s leading technology and healthcare enterprises. Summit?s strategic involvement has helped EHE reach new heights as a pioneering force in preventive care.

What we?re looking for:

EHE is seeking an entry-level Medical Records Coordinator who will be responsible for processing medical records, ensuring that the department maintains level of service commitments to both external and internal customers in accordance with the company's standard operating procedures, policies and HIPAA regulations.

In this role, you will:

  • Fulfill all requests made by external and internal clients pertaining to medical records needs in compliance with EHE and HIPAA Regulations

  • Maintain record of all archived and destruction bar coded details in secured locations

  • Retrieve, re-file and merge new documentation into all patient charts for storage and daily and special usage

  • Perform ongoing purging of files, redirect to the offsite archives and/or send notification for destruction of records in compliance with the regulations

  • Print and perform all functionalities pertaining to preparing clinic charts

  • Fulfill patient medical information release and attending physician statement requests quickly and completely after first obtaining and verifying the patient?s written and signed permission

  • Troubleshoot and resolve issues of documents not meeting quality standards

    What the role requires:

  • Bachelor?s degree in a related field

  • Must possess 1+ year of professional office experience

  • Interest in a career in healthcare a plus

  • Proficient in Microsoft Office Suite

  • Excellent written and verbal communication

  • Strong attention to detail and organization skills

  • Ability to perform in a fast-paced environment

    What we offer:

  • Competitive salary

  • Medical, dental, vision, life and disability insurance

  • Employer-matched 401(k) plan

  • Tuition reimbursement

  • Employee access to our preventative exam and services

  • Gym membership

    EHE is committed to Equal Employment Opportunity and to attracting and retaining the most qualified employees.

4.4 excellent trustpilot rating
green circle info icon  This position is open. This job was posted on Tue May 17 2022 and expires on Thu Jun 16 2022.


  • Protect the security of medical records to ensure that confidentiality is maintained.
  • Review records for completeness, accuracy, and compliance with regulations.
  • Retrieve patient medical records for physicians, technicians, or other medical personnel.
  • Assign the patient to diagnosis-related groups (DRGs), using appropriate computer software.
  • Process patient admission or discharge documents.
  • Transcribe medical reports.
  • Resolve or clarify codes or diagnoses with conflicting, missing, or unclear information by consulting with doctors or others or by participating in the coding team's regular meetings.
  • Enter data, such as demographic characteristics, history and extent of disease, diagnostic procedures, or treatment into computer.
  • Identify, compile, abstract, and code patient data, using standard classification systems.
  • Release information to persons or agencies according to regulations.
  • Plan, develop, maintain, or operate a variety of health record indexes or storage and retrieval systems to collect, classify, store, or analyze information.
  • Prepare statistical reports, narrative reports, or graphic presentations of information, such as tumor registry data for use by hospital staff, researchers, or other users.
  • Post medical insurance billings.
  • Compile and maintain patients' medical records to document condition and treatment and to provide data for research or cost control and care improvement efforts.
  • Manage the department or supervise clerical workers, directing or controlling activities of personnel in the medical records department.
  • Compile medical care and census data for statistical reports on diseases treated, surgery performed, or use of hospital beds.
  • Train medical records staff.
  • Process and prepare business or government forms.
  • Consult classification manuals to locate information about disease processes.
  • Develop in-service educational materials.


  • Reading Comprehension - Understanding written sentences and paragraphs in work related documents.


  • Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
  • Computers and Electronics - Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.
  • English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
  • Disability Insurance
  • Tuition Assistance
  • Life Insurance
  • Gym Membership
  • Vision Insurance
  • Dental Insurance
  • 401K Plan
  • Health Insurance
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