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Office Administration Associate job

Oregon State University jobs




Company Description

Oregon State University is an institution of higher education that offers both undergraduate and graduate degrees. The university offers undergraduate programs in business and nursing and graduate programs in biology and accounting. Oregon State University's goal is to make a positive difference in the quality of life, natural resources, and economic prosperity in the State of Oregon. The university provides competitive benefits and other perks to its employees. The university is one of the two universities to have a sea-grant, space-grant, and sun grant designations. The university was founded in 1868, and its headquarter is located in Corvallis, Oregon, United States. The university also holds Carnegie Foundation's top designation for the research institute. Oregon State University enrolls approximately 26000 students from across the United States and more than 100 countries.

Job Description

Position Summary

This recruitment will be used to fill six part-time (a maximum of 20 hours per week) Office Administration Associate position for Recreational Sports at Oregon State University (OSU).

This position assists the Office Manager in the administration of student employment processes, office supplies inventory, budget reporting, material archiving, and other projects and tasks as assigned. Additionally, the Office Associate assists department administrative personnel as needed with special projects.

Employee Expectations
•Know Your Stuff: Learn, model, promote and consistently enforce policies for the Department of Recreational Sports
•Communicate Like a Pro: Professionally and proactively communicate with your teammates, supervisors and administrative staff
•Stay Sharp: Maintain required certifications and attend orientation sessions, staff meetings and Director’s Retreat as directed
•Seek Solutions: Provide quality customer service to all patrons and search for a “path to yes” when possible and aligned with mission
•Deliver a Positive Experience: Maintain and promote a safe and fun environment for all participants and staff
•Engage & Grow: Participate in the On-Ramp career readiness program while developing transferable skills with a “growth mindset”

We create engaging environments for student growth and success. We inspire healthy living by providing quality recreational and educational opportunities for the Oregon State University community.

Position Duties

Position Details, Duties and Responsibilities
•Assists in the processing and filing of all student personnel paperwork within the department •Tracks progress of new employee towards completion of employment requirements
•Issues door access, key codes, staff shirts and name badges to new employees
•Assists in preparation and distribution of financial reports
•Archives documents in accordance with state retention schedules
•Distributes mail and directs incoming checks per department check handling procedures
•Responds daily to emails and voicemails
•Assists department personnel in research, data/information collection, presentation and implementation of special projects
•Coordinates meetings with administrators to disclose, evaluate and implement projects•Maintains DRS Office Associate manual

Minimum Qualifications

Employment Eligibility Requirements (http://fa.oregonstate.edu/stu-manual/500-employment-eligibility-requirements)

Additional Required Qualifications

•First Aid, CPR/AED for the Healthcare Provider and DRS Bloodborne Pathogens certifications is required before employment begins

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

Preferred (Special) Qualifications

•Excellent organizational and clerical skills
•Excellent attention to details
•Excellent written and oral communication skills
•Ability to work independently
•Experience with Microsoft Office 2007 and/or 2010 programs
•Experience with Access or other databases

Working Conditions / Work Schedule

Period of Employment: One academic year (continuing employment is contingent upon satisfactory completion of a 30 day probationary period and satisfactory job performance as evaluated by immediate supervisor).

Compensation: Student employees are paid a wage consistent with the OSU Student Employment Pay Rate Guidelines. The Department of Recreational Sports identifies pay based upon job duties, level of responsibility and complexity of work to be performed.

Estimated annual salary


  • Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers.
  • Answer telephones, direct calls, and take messages.
  • Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders, and address complaints.
  • Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer.


  • Reading ComprehensionUnderstanding written sentences and paragraphs in work related documents.
  • Active ListeningGiving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
  • WritingCommunicating effectively in writing as appropriate for the needs of the audience.
  • SpeakingTalking to others to convey information effectively.


  • Administration and ManagementKnowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
  • ClericalKnowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
  • Customer and Personal ServiceKnowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
  • English LanguageKnowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.

Oregon State University


College / University




$500M to $1B


Multiple locations





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Instructor Pool 2020/2021: CounselingOregon State UniversitySunriver, OR
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Closed Job Filters

AD Hydration SpecialistOregon State UniversityCorvallis, OR
Position Summary Ensure football staff and athletes are well hydrated during practice. This recruitment will be used to fill four part-time (a maximum of 20 hours per week) student support positionsRead more
Maintennance SupportOregon State UniversityCorvallis, OR
Position Summary This recruitment will be used to fill 5 part-time (a maximum of 20 hours per week) Student Facilities/Maintenance positions for the Athletics department at Oregon State University. –Read more
Multimedia Communications SpecialistOregon State UniversityCorvallis, OR
Description Position Details Position Information Department Public Hlth/HumanSci Adm (HHS) Classification Title Graphic Designer Job Title Multimedia Communications Specialist Appointment TypeRead more
Regional Operations CoordOregon State UniversityCorvallis, OR
Position Summary This is an Internal Employment Opporturnity The Division of University Outreach and Engagement at Oregon State University is inviting applications for a full-time (1.0 FTE), 12-month,Read more
Information Technology SpecialistOregon State UniversityCorvallis, OR
Position Summary This recruitment will be used to fill one part-time (a maximum of 20 hours per week) Equipment Maintenance Specialist position for Recreational Sports at Oregon State UniversityRead more
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