Office Administration Associate job

This recruitment will be used to fill six part-time (a maximum of 20 hours per week) Office Administration Associate position for Recreational Sports at Oregon State University (OSU).

This position assists the Office Manager in the administration of student employment processes, office supplies inventory, budget reporting, material archiving, and other projects and tasks as assigned. Additionally, the Office Associate assists department administrative personnel as needed with special projects.

Employee Expectations
•Know Your Stuff: Learn, model, promote and consistently enforce policies for the Department of Recreational Sports
•Communicate Like a Pro: Professionally and proactively communicate with your teammates, supervisors and administrative staff
•Stay Sharp: Maintain required certifications and attend orientation sessions, staff meetings and Director’s Retreat as directed
•Seek Solutions: Provide quality customer service to all patrons and search for a “path to yes” when possible and aligned with mission
•Deliver a Positive Experience: Maintain and promote a safe and fun environment for all participants and staff
•Engage & Grow: Participate in the On-Ramp career readiness program while developing transferable skills with a “growth mindset”

We create engaging environments for student growth and success. We inspire healthy living by providing quality recreational and educational opportunities for the Oregon State University community.

Position Details, Duties and Responsibilities
•Assists in the processing and filing of all student personnel paperwork within the department •Tracks progress of new employee towards completion of employment requirements
•Issues door access, key codes, staff shirts and name badges to new employees
•Assists in preparation and distribution of financial reports
•Archives documents in accordance with state retention schedules
•Distributes mail and directs incoming checks per department check handling procedures
•Responds daily to emails and voicemails
•Assists department personnel in research, data/information collection, presentation and implementation of special projects
•Coordinates meetings with administrators to disclose, evaluate and implement projects•Maintains DRS Office Associate manual

Employment Eligibility Requirements (http://fa.oregonstate.edu/stu-manual/500-employment-eligibility-requirements)

•First Aid, CPR/AED for the Healthcare Provider and DRS Bloodborne Pathogens certifications is required before employment begins

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

•Excellent organizational and clerical skills
•Excellent attention to details
•Excellent written and oral communication skills
•Ability to work independently
•Experience with Microsoft Office 2007 and/or 2010 programs
•Experience with Access or other databases

Period of Employment: One academic year (continuing employment is contingent upon satisfactory completion of a 30 day probationary period and satisfactory job performance as evaluated by immediate supervisor).

Compensation: Student employees are paid a wage consistent with the OSU Student Employment Pay Rate Guidelines. The Department of Recreational Sports identifies pay based upon job duties, level of responsibility and complexity of work to be performed.