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Office job

inMotionNowMorrisville, NC
inMotionNow jobs

Company

Salary

Skills

Benefits

Company Description

In Motion Now is a business that develops software to help organize schedules and improve teamwork efficiency. The official In Motion Now corporation can be found in Morrisville. The various products of this business allow clients and their employees to work more efficiently. New projects can be easily looked over from the second they're started since all the important data is available in one place and even reviewing that work is increasingly simple. The team of In Motion Now may not be the biggest but it makes up in professionalism. Quality over quantity. Right now, two kinds of jobs are available at this business is a customer experience operation analyst and enterprise sales executive. Both jobs offer opportunities to rise up in rank eventually.

Job Description

About Us:

For over two decades inMotionNow has a been the leading provider of creative workflow and project management software for marketing and creative teams. In addition to our leading creative workflow management platform, inMotion ignite, we also provide in-house teams with industry-driven thought leadership and best practices for managing creative projects. 

About You:

The Office Administrator will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety. The Office Administrator is responsible for ensuring the smooth operations of our single-location office environment, providing (and where possible streamlining) administrative support, and handling various vendor relationships.

Energetic professional who doesn't mind wearing multiple hats. Experienced in handling a wide range of operational, administrative, and executive support related tasks and able to work independently with little or no supervision. Well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people.

What You’ll Do:

  • Ensure the office is running efficiently, all employees have the resources available to them to do their jobs, and we are maintaining a culture that reflects our values
  • Support the day-to-day office administrative operations, ensuring services are provided in a friendly and efficient manner consistent with company policies and procedures
  • Positively represent inMotionNow, ensuring all employees, candidates, and visitors encounter a friendly and professional face upon their arrival to the office
  • Work with vendors to ensure our employees office supplies, equipment, and key service needs are met to keep the office running smoothly, running company-related errands when required
  • Interface with landlord and facilities suppliers to coordinate space planning, repair requests, preventative maintenance, and cleaning services
  • Coordinate company meetings, meeting logistics, and catering
  • Assist with new hire on-boarding including orientation preparation and office/system setup
  • Manage expense reporting and travel for the senior leadership team and their departments
  • Partner with COO on key operations and technology projects, including:
    • Equipment and services configuration during employee onboarding or offboarding
    • Security awareness training for new employees and annual refresher training
    • Technology inventory management
  • Partner with our Controller on key financial tasks, including:
    • Customer subscription, billing, and billing data verification
  • Assist in projects assigned by Leadership team as needed

What We Look For:

  • Communication
  • Judgment
  • Problem Solving/Decision Making
  • Planning and Organization
  • Time Management
  • Attention to Detail
  • Integrity
  • Adaptability
  • Teamwork

Requirements:

  • Minimum of 2 years’ experience in an Office Administrator/Administrative Assistant or equivalent role with startup and/or experience in a fast-paced organization required
  • Knowledge of office management responsibilities, systems and procedures
  • Strong Office Suite skills and comfort learning and operating software
  • Knowledge of administrative management and accounting practices and procedures, a plus
  • High degree of technical ability with regards to computer skills
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills, responding rapidly to employees and vendors, and drafting concise and informative emails
  • Strong organizational, planning, and problem solving critical thinking skills; you should be detail oriented, able to organize your own workflow, and bale to deduce multiple solutions to any given problem
  • Ability to work with hand tools and lift up to 20 pounds
  • Proven track record of consistently going above and beyond what’s expected
  • Ability to maintain composure in high-pressure situations
  • Must be a self-starter

What We Offer:

We at inMotionNow pride ourselves on creating a rewarding and highly engaged work environment. We are committed to enabling our people to be the best they can be by offering career development opportunities, focusing on promoting from within, and providing many opportunities for cross-departmental collaboration. We are dedicated to creating collective success through moving together with purpose, creating an environment that is safe to stretch our creative and innovative boundaries, and leading though transparency. We offer an environment where you are free to express your unique abilities, have a work/life balance, and provides an outlet to give back to the community we live and work in. Our talented and dedicated team has high expectations for each other, and we put our customers above all else. 

  • Leadership Development, Coaching & Mentoring: we provide our teammates with leadership development and support, in addition to the training needed to continue honing your skillset
  • Room for Growth: as you develop your skills at inMotionNow, you will have the opportunity to rise within our organization
  • Work from Home: we provide our teammates the flexibility to work from home to provide work/life balance
  • Benefits: we offer competitive benefits that meet the needs of our diverse employee base
  • Volunteering: giving back to the community that we live and work in is important to us. We sponsor two (2) company volunteer events each year.
  • Culture: we know that our people and how we engage with each other helps to promote a work hard/ play hard culture. We enjoy each other and the work we get to provide to our customers. 

Our talented and dedicated team have high expectations of each other and we put our customers above all else.  

Estimated annual salary
$36,185
average
Minimum
$23,186
Maximum
$68,121

TASKS

  • Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers.
  • Answer telephones, direct calls, and take messages.
  • Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders, and address complaints.
  • Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer.

SKILLS

  • Reading ComprehensionUnderstanding written sentences and paragraphs in work related documents.
  • Active ListeningGiving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
  • WritingCommunicating effectively in writing as appropriate for the needs of the audience.
  • SpeakingTalking to others to convey information effectively.

KNOWLEDGE

  • Administration and ManagementKnowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
  • ClericalKnowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
  • Customer and Personal ServiceKnowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
  • English LanguageKnowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
Work From Home

inMotionNow

Type

Company - Private

Size

Small

Location

Multiple locations

Industry

Computer/Internet

Founded

1999

CEO

Ben Hartmere

Job Filters

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Customer Success Manager - EnterpriseinMotionNowMorrisville, NC
About Us: inMotionNow is the leading provider of creative workflow and project management solutions for marketing and creative teams through our SaaS platform inMotion ignite. With our recent merger with Lytho, a Digital Asset and Brand Management solution...Read more
ManagerinMotionNowMorrisville, NC
About Us: inMotionNow is the leading provider of creative workflow and project management solutions for marketing and creative teams through our SaaS platform inMotion ignite. With our recent merger with Lytho, a Digital Asset and Brand Management solution...Read more
Human Resources SpecialistInmotionnowMorrisville, NC

Closed Job Filters

FILTER JOBS
Systems Administrator with CloudinMotionNowMorrisville, NC
About Us: For over two decades inMotionNow has a been the leading provider of creative workflow and project management software for marketing and creative teams. In addition to our leading creativeRead more
Staff AccountantinMotionNowMorrisville, NC
About Us: For over two decades inMotionNow has a been the leading provider of creative workflow and project management software for marketing and creative teams. In addition to our leading creativeRead more
Account Development RepresentativeinMotionNowMorrisville, NC
The problem: As content demands increase, modern day creative and marketing teams are feeling the pressure. Once tasked with developing campaign assets for a few traditional media channels, they areRead more
Marketing ManagerinMotionNowMorrisville, NC
Digital Marketing Manager About Us: For over two decades inMotionNow has a been the leading provider of creative workflow and project management software for marketing and creative teams. In additionRead more
ManagerinMotionNowMorrisville, NC
About Us : For over two decades inMotionNow has a been the leading provider of creative workflow and project management software for marketing and creative teams. In addition to our leading creativeRead more
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