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Office Manager job

VMLY&RSeattle, WA
VMLY&R jobs

Company

Salary

Skills

Company Description

VMLY&R is a worldwide brand and client experience organization that bridles imagination, innovation, and culture to make associated brands. It is a renowned marketing & advertising enterprise. Named a Leader in the Gartner Magic Quadrant for Global Marketing Agencies for five back-to-back years, VMLY&R is comprised of in excess of 12,000 workers worldwide with head workplaces in New York, Kansas City, Detroit, Singapore, São Paulo, London, Shanghai, & Sydney. The office is behind award winning lobbies for blue chip client partners including Danone, Colgate-Palmolive, Pfizer, Dell, Intel, Ford, New Balance, & Wendy's. They use information and bits of knowledge to reconsider the client experience. The company hires trained individuals and pays them nicely.

Job Description

Description

Position at VMLY&R

At VMLY&R, we create connected brands. We resist the usual ways of seeing, doing and thinking — harnessing creativity, technology and culture — to reimagine the entire connected consumer experience. Our goal? To create work that becomes part of people’s lives, to drive value for our clients and, in the best of cases, to impact the world.

The Office Manager is responsible for providing a wide range of administrative, executive and cultural responsibilities. This person is central in maintaining the physical office environment to help create a positive employee experience and a welcoming environment for clients.

Responsibilities

  • Provide administrative support to senior leadership in local office and other colleagues as needed
  • Prepare and review expense reports, book travel, and assist with meeting preparation and break down
  • Act as the “face” of the office for callers, clients, and guests
  • Plan, order and oversee lunches and other weekly office events
  • Serve as the local culture champion by leading the culture team, managing the budget, organizing and executing events
  • Assist with a variety of HR related functions including providing office tours, workstation set up and facilitating introductions for new employees
  • Ensure the office is fully stocked with supplies, snacks, coffee and other beverages
  • Maintain office design, furniture inventory, and appearance to create the best environment for employees and visiting clients
  • Manage local building management relationships and ensuring facilities are clean, in good working order, and up to code
  • Lead employee recognition administration duties including maintaining the accounting spreadsheet, database, redemptions, and providing relevant reports for senior leadership
  • Other responsibilities as assigned
  • As part of the WPP Group, VMLY&R offers one of the best overall compensation packages in the business.

    Required Skills & Experience

  • At least three years of relevant administrative experience
  • Ability to handle multiple projects and adjust in real time to competing demands and deadlines to support numerous people
  • Excellent command of Microsoft Word, Excel, and PowerPoint
  • Excellent verbal and written communication skills
  • Ability to proactively resolve potential needs and issues
  • VMLY&R is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, gender identity, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law.

    Estimated annual salary
    $46,182
    average
    Minimum
    $33,112
    Maximum
    $67,099

    TASKS

    • Monitor the facility to ensure that it remains safe, secure, and well-maintained.
    • Prepare and review operational reports and schedules to ensure accuracy and efficiency.
    • Set goals and deadlines for the department.
    • Acquire, distribute and store supplies.

    SKILLS

    • Reading ComprehensionUnderstanding written sentences and paragraphs in work related documents.
    • Active ListeningGiving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
    • WritingCommunicating effectively in writing as appropriate for the needs of the audience.
    • SpeakingTalking to others to convey information effectively.

    KNOWLEDGE

    • Administration and ManagementKnowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
    • ClericalKnowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
    • Customer and Personal ServiceKnowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
    • Personnel and Human ResourcesKnowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.

    VMLY&R

    Type

    Company - Public

    Revenue

    $25M to $50M

    Location

    Multiple locations

    Industry

    Advertising / PR Agencies
    Consumer Research Firms

    Founded

    2018

    Job Filters

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    Office ManagerVMLY&RSeattle, WA
    Description Position at VMLY&R At VMLY&R, we create connected brands. We resist the usual ways of seeing, doing and thinking — harnessing creativity, technology and culture — to reimagine the entireRead more
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