Boston Properties is a real estate company founded in 1970 and headquartered in Boston, Massachusetts. They have 750 individuals who are bringing talent, experience, and insight to identify real estate opportunities. They have financial strength, industry relationships, focus on sustainable and responsible business. They have their business in five markets such as New York, San Francisco, Boston, Los Angeles, and Washington DC. It is an integrated real estate company and they are providing substantial help to new businesses to grow and thrive. They are providing multitudes of services such as Retirement saving plan with company match, Health, dental, and vision insurance, Generous Paid time off, Commuter benefit program, Tuition Reimbursement, Wellness programs, and many more. They have multiple specialties in which they are providing their services such as Property Management, Construction Management, Commercial Real Estate, Real Estate Development, REIT, and Real Estate Acquisition, and many more. They used to recruit new talented in many domains such as Payroll coordinator, Property Management Coordinator, Assistant Property management, Building Engineer, Concierge Representative, and many more. Their employee’s annual growth rate is 1%.
OFFICE MANAGER Primary Purpose of Position: Coordinate and direct office services, equipment and administrative staff Provide administrative and secretarial support to Executive Vice President – Regional Manager Oversee Regional office Accounts Payable function Organize, communicate and monitor personnel programs, policies and procedures Essential Functions: Office Services: Supervise, motivate and train administrative staff (receptionist (FT) and administrative assistants (10 FT)), including evaluation and recommendation regarding compensation/employment actions as appropriate Interview, evaluate and select prospective clerical, administrative, accounts payable personnel Liaison between building management and employees for tenancy issues (emergency evacuation, security) Liaison between administrative and professional/managerial staff Ensure continuation of administrative support and workflow in the absence of administrative staff members, including temporary staff Oversee facilities management (vendors, supplies, services) Initiate, analyze, and negotiate contracts related to office equipment, supplies or services Develop and communicate procedures to improve productivity, efficiency and cost effectiveness Coordinate office social functions (holiday party, retirement, celebratory events) Oversee Corporate Records Retention for DC office; work with corporate for annual document destruction Compile annual Personal Property Tax report for Regional office Maintain Regional Office Business Continuity Plan Serve as point of contact for Washington and other Regions on matters related to general office management, local HR, payroll Liaison and coordination with other regional office managers Budgeting and Accounting: Oversee accounts payable function (1 FT). Provide direction or intercede where necessary to resolve issues or problems Prepare annual budget for offices services and other administrative areas; work with A/P and Corporate staff to maintain accurate budget projections Oversee regional corporate donations budget, provide budget reporting as appropriate Review and approve invoices for office services, supplies and equipment Administrative Support: Executive Vice President – Regional Manager Standard administrative functions Compose, edit, type letters Compile/finalize documents for signature or other distribution Organize and maintain files, address and contract lists Answer/screen calls, schedule appointments and maintain calendars Coordinate travel including air, hotel, local transport and meeting attendance; submit expense reports and credit card reconciliation Collect and compile Regional Board reporting materials for quarterly board report Coordinate calendar for management staff and monthly meetings Human Resources and Payroll Assist with local weekly eTime payroll and related records. Respond to policy and procedural questions, edits, corrections, resolve with manager, employee and Payroll. Assist with recordkeeping and other requirements of federal and state laws as they relate to compensation, benefits, etc. Assist with voluntary and involuntary terminations. Writing, editing, formatting of correspondence, forms and reports as may be required for each function. Non-Essential Functions: Special projects and assignments as determined by the Executive Vice President – Regional Manager or a designated representative. Requirements and Qualifications: Degree in personnel/business administration, or related field, or 10 years of comparable experience in office management and employee relations environments. Continuing education in the fields Familiarity with office procedures and equipment Strong writing and computer system skills Strong communication, organization, and multi-task management skills Ability to work under pressure and cope with deadlines Ability to work with individuals as well as a commitment to organizational goals Ability to work with or supervise people with various cultural backgrounds, levels of education and experience Ability to organize and coordinate work efficiently, set priorities, and motivate others Ability to carry out appropriate follow-up independently and with sound judgment Analytical, detail-oriented, flexible, and decisive Physical Requirements: Involves work of a general nature usually performed sitting such as operation of a computer and telephone Involves work of a general nature usually performed standing such as operation of a fax, printer and copier machine.