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Office manager job

Boston PropertiesWashington, DC
Boston Properties jobs

Company

Salary

Skills

Company Description

Boston Properties is a real estate company founded in 1970 and headquartered in Boston, Massachusetts. They have 750 individuals who are bringing talent, experience, and insight to identify real estate opportunities. They have financial strength, industry relationships, focus on sustainable and responsible business. They have their business in five markets such as New York, San Francisco, Boston, Los Angeles, and Washington DC. It is an integrated real estate company and they are providing substantial help to new businesses to grow and thrive. They are providing multitudes of services such as Retirement saving plan with company match, Health, dental, and vision insurance, Generous Paid time off, Commuter benefit program, Tuition Reimbursement, Wellness programs, and many more. They have multiple specialties in which they are providing their services such as Property Management, Construction Management, Commercial Real Estate, Real Estate Development, REIT, and Real Estate Acquisition, and many more. They used to recruit new talented in many domains such as Payroll coordinator, Property Management Coordinator, Assistant Property management, Building Engineer, Concierge Representative, and many more. Their employee’s annual growth rate is 1%.

Job Description

OFFICE MANAGER Primary Purpose of Position: Coordinate and direct office services, equipment and administrative staff Provide administrative and secretarial support to Executive Vice President – Regional Manager Oversee Regional office Accounts Payable function Organize, communicate and monitor personnel programs, policies and procedures Essential Functions: Office Services: Supervise, motivate and train administrative staff (receptionist (FT) and administrative assistants (10 FT)), including evaluation and recommendation regarding compensation/employment actions as appropriate Interview, evaluate and select prospective clerical, administrative, accounts payable personnel Liaison between building management and employees for tenancy issues (emergency evacuation, security) Liaison between administrative and professional/managerial staff Ensure continuation of administrative support and workflow in the absence of administrative staff members, including temporary staff Oversee facilities management (vendors, supplies, services) Initiate, analyze, and negotiate contracts related to office equipment, supplies or services Develop and communicate procedures to improve productivity, efficiency and cost effectiveness Coordinate office social functions (holiday party, retirement, celebratory events) Oversee Corporate Records Retention for DC office; work with corporate for annual document destruction Compile annual Personal Property Tax report for Regional office Maintain Regional Office Business Continuity Plan Serve as point of contact for Washington and other Regions on matters related to general office management, local HR, payroll Liaison and coordination with other regional office managers Budgeting and Accounting: Oversee accounts payable function (1 FT). Provide direction or intercede where necessary to resolve issues or problems Prepare annual budget for offices services and other administrative areas; work with A/P and Corporate staff to maintain accurate budget projections Oversee regional corporate donations budget, provide budget reporting as appropriate Review and approve invoices for office services, supplies and equipment Administrative Support: Executive Vice President – Regional Manager Standard administrative functions Compose, edit, type letters Compile/finalize documents for signature or other distribution Organize and maintain files, address and contract lists Answer/screen calls, schedule appointments and maintain calendars Coordinate travel including air, hotel, local transport and meeting attendance; submit expense reports and credit card reconciliation Collect and compile Regional Board reporting materials for quarterly board report Coordinate calendar for management staff and monthly meetings Human Resources and Payroll Assist with local weekly eTime payroll and related records. Respond to policy and procedural questions, edits, corrections, resolve with manager, employee and Payroll. Assist with recordkeeping and other requirements of federal and state laws as they relate to compensation, benefits, etc. Assist with voluntary and involuntary terminations. Writing, editing, formatting of correspondence, forms and reports as may be required for each function. Non-Essential Functions: Special projects and assignments as determined by the Executive Vice President – Regional Manager or a designated representative. Requirements and Qualifications: Degree in personnel/business administration, or related field, or 10 years of comparable experience in office management and employee relations environments. Continuing education in the fields Familiarity with office procedures and equipment Strong writing and computer system skills Strong communication, organization, and multi-task management skills Ability to work under pressure and cope with deadlines Ability to work with individuals as well as a commitment to organizational goals Ability to work with or supervise people with various cultural backgrounds, levels of education and experience Ability to organize and coordinate work efficiently, set priorities, and motivate others Ability to carry out appropriate follow-up independently and with sound judgment Analytical, detail-oriented, flexible, and decisive Physical Requirements: Involves work of a general nature usually performed sitting such as operation of a computer and telephone Involves work of a general nature usually performed standing such as operation of a fax, printer and copier machine.
Estimated annual salary
$51,486
average
Minimum
$36,915
Maximum
$74,807

TASKS

  • Monitor the facility to ensure that it remains safe, secure, and well-maintained.
  • Prepare and review operational reports and schedules to ensure accuracy and efficiency.
  • Set goals and deadlines for the department.
  • Acquire, distribute and store supplies.

SKILLS

  • Reading ComprehensionUnderstanding written sentences and paragraphs in work related documents.
  • Active ListeningGiving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
  • WritingCommunicating effectively in writing as appropriate for the needs of the audience.
  • SpeakingTalking to others to convey information effectively.

KNOWLEDGE

  • Administration and ManagementKnowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
  • ClericalKnowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
  • Customer and Personal ServiceKnowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
  • Personnel and Human ResourcesKnowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.

Boston Properties

Type

Company - Public

Size

Medium

Revenue

$2B to $5B

Location

Multiple locations

Industry

Real Estate Firms
Real Estate Agencies & Brokerages Firms

Founded

1970

Job Filters

FILTER JOBS
Property Management CoordinatorBoston Properties, Inc.Brooklyn, NY
Primary Purpose of Position: Assist Property Management with the day-to-day operations and tenant relations of assigned property or portfolio through the coordination of tenant requests and administration of maintenance services. Serve as the primary point...Read more
Assistant Property ManagerBoston Properties, Inc.Boston, MA
Primary Purpose of Position: Oversee the resolution and manage the timely completion of day-to-day operational issues at assigned properties or property. Serve as tenant liaison in the building and maintain a high level of tenant satisfaction. Essential...Read more
Network EngineerBoston PropertiesSan Francisco, CA
Primary Purpose of Position: This role serves as a member of a hands-on technical team responsible for the administration of products and services in support of the management and security of systems, network infrastructure components, voice services and...Read more
Systems AdministratorBoston PropertiesBoston, MA
Primary Purpose of Position: This position provides day-to-day administration of BXP’s enterprise applications by supporting and maintaining configurations, security standards, overall system integrity and data integrations. The position performs analysis...Read more
Database AdministratorBoston PropertiesBoston, MA
Primary Purpose of Position: Support the administration and management of an extensive data environment supporting enterprise, operational and analytic platforms built on Microsoft technologies. Support data integrations between on-premise and/or cloud...Read more

Closed Job Filters

FILTER JOBS
Concierge representativeBoston PropertiesBoston, MA
Primary Purpose of Position:Provide customer service to retail customers, visitors, employees, and tenants of the Prudential Center. Essential Functions:Marketing:Welcome and assist all shoppers andRead more
Essential FunctionsTalent AcquisitionGreet and welcome candidates interviewing in Boston.Post open positions on internal and external job boards.Coordinate and schedule phone interviews and in-personRead more
Office managerBoston PropertiesBoston, MA
Boston Properties is looking for an Office Manager to join our DC team! Report ing to the Executive Vice President, the Office Manag er is responsible for direct ing the Office Services oper ationsRead more
Administrative assistant office servicesBoston PropertiesBoston, MA
ADMINISTRATIVE ASSISTANT Primary Purpose of Position: Provide administrative support to the Office Manager and serve as an Office Services resource in the coordination and execution of the corporateRead more
Administrative assistant marketingBoston PropertiesBoston, MA
Administrative Assistant (Marketing) Primary Purpose of Position: As a member of the Marketing Team, provide administrative support for marketing, advertising, sponsorship and community relationsRead more
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