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Office Specialist job

Oregon Department of Justice jobs

Company

Skills

Benefits

Company Description

The Oregon Department of Justice under the umbrella of the state government serves the safe and healthy communities of Oregon by providing essential justice services to the people. It is headed by Attorney General Ellen F. Rosenblum, and the DOJ also serves as the state’s law firm. Headquartered in Salem, Oregon, the agency employs around 1300 individuals throughout the state and has a two-year budget of $550 million. Also, the agency has 13 child support and 10 legal offices located across the state. Aside from representing the state government, the DOJ protects all Oregonians, especially the segments of society that are most vulnerable like seniors and children. The DOJ as well as its nine sub-divisions perform various functions such as consumer protection, crime victim compensation, child support, charitable activities, and district attorney assistance. The job openings at DOJ include law clerks, attorneys, and other administrative and legal vacancies.

Job Description

Education

- Associate's Degree
Skills

- Word Processing
- Workday
- Clerical Experience
Benefits

- Vision Insurance
- Paid Time Off
- Health Insurance

The Oregon Department of Justice Crime Victim and Survivor Services Division (CVSSD) is seeking an office worker to provide mail forwarding services to participants of the ress Confidentiality Program (ACP). CVSSD team members work every day to reduce the impact of crime on victims' lives by covering crime-related costs and supporting statewide victim services programs.

If serving people who have experienced trauma motivates you, consider joining this hard-working and dedicated team. In exchange, we'll ensure you are paid well and equitably with your peers, make work-life balance attainable, and show you the door to professional development and job satisfaction. As part of a team whose mission is to advocate for and protect Oregon's most vulnerable populations and resources, you'll close each day with a sense of purpose inherent to public service.

today!

WHAT'S IN IT FOR YOU

Permanent, full-time employment.
Work where individual contribution matters and is recognized, where creativity and accomplishment are rewarded.
Vacation, sick leave, paid holidays, and special days off.
Excellent medical, vision, and dental.
Pension and retirement programs.
Endless peer and management support, and representation by the Service Employees International Union (SEIU).
Opportunity to expand your professional skills.
Work for an agency committed to equal opportunity and workforce diversity.

WHAT YOU WILL DO

You'll be entrusted to (in part):
Sort and forward all first-class, certified, and registered mail to participants;
Look up participant numbers, and make participant labels;
Enter participant applications into the ress Confidentiality Program (ACP) database for ACP Coordinator review eligibility determination;
Enter CVC application into the CVC database;
Check cross-references;
Request reports;
Assign claims to examiner, specialist and revenue agents;
Provide reception backup that includes answering and directing telephone calls and processing mail; and
Provide back up for processing crime-related payment receipts authorized by specialist, examiners, and managers which are forwarded to the fiscal department for payment.

Crime Victim and Survivor Services Division employees must meet or exceed performance standards for production and general office duties.

REQUIRED ATTRIBUTES AND SPECIAL REQUIREMENTS

Two (2) years of general clerical experience, one (1) year of which included typing, word processing, or other experience generating documents; OR an Associate's degree in Office Occupations or Office Technology; OR graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one (1) year of general clerical experience. College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.

Work experience is based on a 40 hour work week. (Example: 20 hours a week for one year would equal six-months of work experience.)

DESIRED SKILLS AND ATTRIBUTES

- Knowledge, experience, OR demonstrated ability to:
Be reliable and trustworthy;
Organize and prioritize duties;
Work in an environment where exposure to issues involving victims of crime is continuous;
Multi-task;
Work with or around graphic and potentially upsetting material and information;
Continually illustrate attention to detail in assignments;
Establish and maintain professional, respectful, and collaborative working relationships with co-workers, customers, and managers; and
Maintain strict confidentiality with sensitive case information.

- Illustrated through in-depth employment and reference checks and application material.
APPLICATION PROCESS

To for this position:
Follow the 'Apply' link above and complete the application online, including all supplemental questions.

ALL APPLICANTS: You will only have one opportunity to upload the required resume and cover letter. Drag and drop both resume and cover letter into Workday when prompted to upload your resume. If you are concerned that one or both of the required documents didn't attach to your application, please email a copy to the recruiter noted at the bottom of this job posting. Material will be associated on your behalf if received before the posting deadline.

CURRENT STATE EMPLOYEES: Login to Workday using your state-issued login, and via the Career Worklet located on your home page. Using a private account disrupts the hiring process for all internal candidates. Prior to clicking 'Apply' , update your employee profile to reflect your Education, Skills, and Job History (including your current job).

CONDUCT EXPECTATIONS

The role of the Oregon Department of Justice is to serve state government and to support safe and healthy communities throughout Oregon by providing essential justice services. Employees of the Department are required to meet the highest standards of professional conduct and ethics while on the job and maintain those same standards in their personal lives where actions could reflect on the Department.

APPLICATION ASSISTANCE

The application must include work experience that supports how you meet the minimum qualifications and requested skills. A resume (attached or text) will not replace the work experience section of the application.
Your application materials and any supplemental information may be reviewed and evaluated for presentation, content, clarity, grammar, spelling, and applicable knowledge and skill(s).
itional applicant screening will depend on the number of qualified applications received. Screening may include skills testing, the results which may be used as part of the applicant evaluation process.
Candidates whose background most closely matches the qualifications and required/requested skills of this position will be invited to an interview.
If at any point in the application process, you need assistance, please contact the recruiter at the bottom of this posting. Help is available to upload or replace required attachments if needed.
Monitor your Workday account, as all communications will be sent to your Workday account. You may be asked to submit itional information after initial application.
If you are selected to interview and require particular accommodation during the interview, please inform the person scheduling the interview.
This recruitment may be used to fill future vacancies.
Oregon state government provides qualifying veterans and disabled veterans with preference in employment in accordance with ORS 408.225, 408.230, and 408.235. If you are requesting veterans' preference, you may receive an itional questionnaire in your Workday account. In order to ensure your privacy, we are asking that you complete the Veterans' Questionnaire and attach your qualifying military documents at that time. This questionnaire will be sent to your Workday account after you submit your application. We ask that you complete the questionnaire before the application deadline; extensions may be granted if necessary and reasonable.
Employees who are Public Employee Retirement System (PERS) participating members will have their base salary increased by 6.95% and pay a 6% employee contribution to PERS; the salary range noted above reflects base salary only.

Candidates from diverse backgrounds are encouraged to. The Department of Justice is an equal opportunity employer, does not discriminate on the basis of race, color, national origin, ethnicity, gender, sexual orientation, religion, age or disability, and is committed to workplace diversity.

Oregon Department of Justice
1162 Court St NE
Salem OR, 97301


Phone:

TASKS

  • Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers.
  • Answer telephones, direct calls, and take messages.
  • Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders, and address complaints.
  • Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer.

SKILLS

  • Reading ComprehensionUnderstanding written sentences and paragraphs in work related documents.
  • Active ListeningGiving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
  • WritingCommunicating effectively in writing as appropriate for the needs of the audience.
  • SpeakingTalking to others to convey information effectively.

KNOWLEDGE

  • Administration and ManagementKnowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
  • ClericalKnowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
  • Customer and Personal ServiceKnowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
  • English LanguageKnowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
Sick DaysPaid HolidaysHealth Insurance
Vision InsurancePension PlanRetirement Plan
Vacation & Paid Time OffDental Insurance

Oregon Department of Justice

Type

Government

Size

Large

Revenue

$500M to $1B

Location

221 Molalla Avenue # 223Oregon City, OR, 97045and others

Industry

Government/Civil Service/Military

Job Filters

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