Office Specialist job

Education

- Associate's Degree
Skills

- Word Processing
- Workday
- Clerical Experience
Benefits

- Vision Insurance
- Paid Time Off
- Health Insurance

The Oregon Department of Justice Crime Victim and Survivor Services Division (CVSSD) is seeking an office worker to provide mail forwarding services to participants of the ress Confidentiality Program (ACP). CVSSD team members work every day to reduce the impact of crime on victims' lives by covering crime-related costs and supporting statewide victim services programs.

If serving people who have experienced trauma motivates you, consider joining this hard-working and dedicated team. In exchange, we'll ensure you are paid well and equitably with your peers, make work-life balance attainable, and show you the door to professional development and job satisfaction. As part of a team whose mission is to advocate for and protect Oregon's most vulnerable populations and resources, you'll close each day with a sense of purpose inherent to public service.

today!

WHAT'S IN IT FOR YOU

Permanent, full-time employment.
Work where individual contribution matters and is recognized, where creativity and accomplishment are rewarded.
Vacation, sick leave, paid holidays, and special days off.
Excellent medical, vision, and dental.
Pension and retirement programs.
Endless peer and management support, and representation by the Service Employees International Union (SEIU).
Opportunity to expand your professional skills.
Work for an agency committed to equal opportunity and workforce diversity.

WHAT YOU WILL DO

You'll be entrusted to (in part):
Sort and forward all first-class, certified, and registered mail to participants;
Look up participant numbers, and make participant labels;
Enter participant applications into the ress Confidentiality Program (ACP) database for ACP Coordinator review eligibility determination;
Enter CVC application into the CVC database;
Check cross-references;
Request reports;
Assign claims to examiner, specialist and revenue agents;
Provide reception backup that includes answering and directing telephone calls and processing mail; and
Provide back up for processing crime-related payment receipts authorized by specialist, examiners, and managers which are forwarded to the fiscal department for payment.

Crime Victim and Survivor Services Division employees must meet or exceed performance standards for production and general office duties.

REQUIRED ATTRIBUTES AND SPECIAL REQUIREMENTS

Two (2) years of general clerical experience, one (1) year of which included typing, word processing, or other experience generating documents; OR an Associate's degree in Office Occupations or Office Technology; OR graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one (1) year of general clerical experience. College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.

Work experience is based on a 40 hour work week. (Example: 20 hours a week for one year would equal six-months of work experience.)

DESIRED SKILLS AND ATTRIBUTES

- Knowledge, experience, OR demonstrated ability to:
Be reliable and trustworthy;
Organize and prioritize duties;
Work in an environment where exposure to issues involving victims of crime is continuous;
Multi-task;
Work with or around graphic and potentially upsetting material and information;
Continually illustrate attention to detail in assignments;
Establish and maintain professional, respectful, and collaborative working relationships with co-workers, customers, and managers; and
Maintain strict confidentiality with sensitive case information.

- Illustrated through in-depth employment and reference checks and application material.
APPLICATION PROCESS

To for this position:
Follow the 'Apply' link above and complete the application online, including all supplemental questions.

ALL APPLICANTS: You will only have one opportunity to upload the required resume and cover letter. Drag and drop both resume and cover letter into Workday when prompted to upload your resume. If you are concerned that one or both of the required documents didn't attach to your application, please email a copy to the recruiter noted at the bottom of this job posting. Material will be associated on your behalf if received before the posting deadline.

CURRENT STATE EMPLOYEES: Login to Workday using your state-issued login, and via the Career Worklet located on your home page. Using a private account disrupts the hiring process for all internal candidates. Prior to clicking 'Apply' , update your employee profile to reflect your Education, Skills, and Job History (including your current job).

CONDUCT EXPECTATIONS

The role of the Oregon Department of Justice is to serve state government and to support safe and healthy communities throughout Oregon by providing essential justice services. Employees of the Department are required to meet the highest standards of professional conduct and ethics while on the job and maintain those same standards in their personal lives where actions could reflect on the Department.

APPLICATION ASSISTANCE

The application must include work experience that supports how you meet the minimum qualifications and requested skills. A resume (attached or text) will not replace the work experience section of the application.
Your application materials and any supplemental information may be reviewed and evaluated for presentation, content, clarity, grammar, spelling, and applicable knowledge and skill(s).
itional applicant screening will depend on the number of qualified applications received. Screening may include skills testing, the results which may be used as part of the applicant evaluation process.
Candidates whose background most closely matches the qualifications and required/requested skills of this position will be invited to an interview.
If at any point in the application process, you need assistance, please contact the recruiter at the bottom of this posting. Help is available to upload or replace required attachments if needed.
Monitor your Workday account, as all communications will be sent to your Workday account. You may be asked to submit itional information after initial application.
If you are selected to interview and require particular accommodation during the interview, please inform the person scheduling the interview.
This recruitment may be used to fill future vacancies.
Oregon state government provides qualifying veterans and disabled veterans with preference in employment in accordance with ORS 408.225, 408.230, and 408.235. If you are requesting veterans' preference, you may receive an itional questionnaire in your Workday account. In order to ensure your privacy, we are asking that you complete the Veterans' Questionnaire and attach your qualifying military documents at that time. This questionnaire will be sent to your Workday account after you submit your application. We ask that you complete the questionnaire before the application deadline; extensions may be granted if necessary and reasonable.
Employees who are Public Employee Retirement System (PERS) participating members will have their base salary increased by 6.95% and pay a 6% employee contribution to PERS; the salary range noted above reflects base salary only.

Candidates from diverse backgrounds are encouraged to. The Department of Justice is an equal opportunity employer, does not discriminate on the basis of race, color, national origin, ethnicity, gender, sexual orientation, religion, age or disability, and is committed to workplace diversity.

Oregon Department of Justice
1162 Court St NE
Salem OR, 97301


Phone: