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Office Support Admin job

The Chabris GroupCincinnati, OH
The Chabris Group jobs





Job Description

Job Description

Our mission is to create a first class experience for all of our clients and we are seeking an Office Support Administrative Assistant who is passionate about helping us reach our objectives and supporting the team. The right candidate thrives in a fast-paced environment to support the team in managing the client experience and will take on a wide variety of challenges and provide creative solutions.

The natural ability to organize and prioritize daily tasks with minimal direction is critical in this position. Excellent communication and client service skills are a must. We are seeking an Office Support Administrative Assistant who adheres to the highest ethical standards, possesses impeccable attention to detail and exhibits an exceptionally professional manner.

The ideal candidate is an individual who has never met a stranger. He or she understands the importance of first impressions as well as an exceptional service experience. Customer service - to our clients and to our colleagues - is near and dear to this individual because people matter most. The right candidate thrives in a fast­ paced environment to support the team in managing the client experience and will take on a wide variety of challenges and provide creative solutions.


  • Salary of $35,000 to $42,000 based on experience
  • Health Insurance
  • 401(k)

$35,000 - $42,000

  • Responsible for the sales team's in-office experience; contributing member of our clients' customer experience
  • Responsible for front and back office support, pre-listing & listing management, and contract to post close transaction.
  • Responsible for Administrative Assistant and daily administrative tasks and duties (phones, supplies, office management, calendars, etc.)
  • Responsible for coordinating activities related to sales and customer service
  • Responsible for regular and routine correspondence with Clients
  • Responsible for planning and organizing Client Care events and gift distribution
  • Responsible for planning Team events and procuring team supplies as needed
  • Responsible for Vendor Management
  • Ability to coordinate and maintain follow-up on client listings and many projects/tasks simultaneously
  • Other duties and responsibilities as requested and assigned
  • 1- years of customer service experience AND High-level administration experience in a fast paced office mandatory
  • Brimming with POSITIVE in energy, both over the phone and in person!
  • Polished poised and professional demeanor both in person and over the phone
  • Easily establishes rapport with agents, clients, vendors, and prospects
  • Maintains 'grace under pressure'
  • Effectively operates in a fast paced environment and can handle multiple deadlines
  • Effectively work on multiple assignments at once, and complete assignments within deadline and budget (if applicable) with satisfactory level of quality
  • Strong organizational and computer skills; including MS Office (PowerPoint, Word, Excel)
  • Demonstrate initiative, resourcefulness, and problem-solving skills
  • Independently prioritize work, establish/improve procedures and systems, and ensure orderly and timely work flow
  • Operate in a self-directed manner under minimal supervision
  • Ability to prioritize constantly changing work loads
  • Strong Desire for Growth (personal & professional)
  • Be a team player and play to win!
About Company

The Chabris Group is Cincinnati’s #1 residential real estate sales team. Our mission is to provide 5 Star Experiences for our clients and 5 Star Careers for our team members. We believe in integrity, productivity, accountability, intentionality, camaraderie and collaboration.


Create 5 star experiences for our clients and 5 star careers for our colleagues.


Estimated annual salary


  • Monitor the facility to ensure that it remains safe, secure, and well-maintained.
  • Prepare and review operational reports and schedules to ensure accuracy and efficiency.
  • Set goals and deadlines for the department.
  • Acquire, distribute and store supplies.


  • Reading ComprehensionUnderstanding written sentences and paragraphs in work related documents.
  • Active ListeningGiving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
  • WritingCommunicating effectively in writing as appropriate for the needs of the audience.
  • SpeakingTalking to others to convey information effectively.


  • Administration and ManagementKnowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
  • ClericalKnowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
  • Customer and Personal ServiceKnowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
  • Personnel and Human ResourcesKnowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.
Health Insurance
401K Plan

The Chabris Group




$1M to $5M


Multiple locations


Real Estate Firms
Real Estate Agencies & Brokerages Firms

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