Operations Assistant job

Job Description

Operations Assistant

Full time Position

Nonexempt

This is a demanding and fast moving position that requires a proactive and positive thinker. Is able to exercise good judgment and initiative while working with a high volume of work. The ideal candidate is friendly, loves talking to people, and flexible to handle rotating tasks.

Essential Functions & Responsibilities:

• Works in front office reception as assigned.

• Processes permit pickups by collecting final payment, printing final copies of permits, and processing payments.

• Processes community surveys by highlighting responses, scanning and saving documents to appropriate location.

• Enters LA City "No Parking" sign posting requests in TEAMS database. Adds permit information to DTLA board.

• Manages special event emails and alerts, updates related calendars and communicates to Operations staff in order to inform production companies.

• Enters all film production related street closures into database.

• Enters, calculates, and reviews permit fees that are provided by permit approvers.

• Coordinates student, simple, still, and "permit exemption" permit applications by reviewing and determining necessary tasks required to process permit application. Obtains approvals from appropriate jurisdictional client departments for requested activities in order to finalize the permit.

• Reviews on-call logs and identifies community complaints/remarks and enters in Remarks Database.

• Other duties as assigned.

Knowledge, Skills & Abilities:

• One to three years of similar or related experience.

• A two year college degree or job specific skills acquired through on-the-job training.

• Ability to handle a fast paced environment.

• Experienced in MS Office products.

• Ability to write reports and correspondence.

• Excellent oral/written communication skills.

The Company is an Equal Opportunity Employer. No employee or applicant shall be subjected to discrimination or harassment. All qualified applicants will receive consideration for employment without regard to their race, religion, ancestry, national origin, sex, sexual orientation, age, disability, marital status, domestic partner status, or medical condition.

Company Description

FilmLA is a private, 501(c)4 not-for-profit organization established for the public benefit. We coordinate and process permits for on-location motion picture, television and commercial production under contract to an ever-increasing roster of public-sector clients in the Los Angeles region. All permits are issued by the authority of and in accordance with the policies of each client jurisdiction.

We function differently than the typical film office or film commission. Most such entities are publicly-funded government agencies focused on promoting their regions to the film industry. FilmL.A. was created when the City and County of Los Angeles decided to privatize their film permit offices, allowing more flexibility in providing services to production companies and local communities.

Although FilmL.A. is funded primarily by permit coordination fees paid by production companies, ongoing community relations is a key component of the service we provide. We work to strike a balance between the needs and interests of the entertainment industry and the neighborhoods affected by on-location production.

In today's highly competitive, global entertainment production market, our services help the Los Angeles region retain its status as the entertainment production capital of the world.