Operations Manager - Human Resources and Payroll Systems job

DescriptionChemeketa aspires to be an inclusive environment where we honor and value the unique contributions of our diverse students, employees, and community. We seek to foster cultural competence and pursue equitable solutions that support all students in achieving their educational goals. If you are interested in joining the work of the college to pursue a supportive and inclusive culture, we encourage you to apply.Position Summary:Chemeketa Human Resources Office seeks a candidate to join our Human Resources Management team as the Operations Manager of HR & Payroll Systems. We are looking for a teammate who can bring a balance of technical knowledge and people skills in support of the improvement, implementation, and maintenance of progressive and functional Human Resources/Payroll systems and processes. This position serves as the point of contact for system and process questions in all Human Resources and Payroll functional areas and assists with ensuring data integrity and efficient process execution. The ideal candidate will have a knack for noticing the details, but a clear view of the big picture; keeping in mind how systems and processes impact our employees, coworkers, and students. This position will provide supervision to assigned Human Resources staff.Duties and ResponsibilitiesEssential Functions:Management of Human Resources/Payroll Systems & Processes* Plans, analyzes, designs, and coordinates the activities and tasks of the computerized human resources (HR)/payroll data systems* Oversees the development and implementation of human resources/payroll software* Manages projects and schedules maintenance* Coordinates the development and implementation of human resources software, work plans, schedules and maintenance procedures* Researches, analyzes and determines compatibility of upgrades and enhancements to the HR data system including testing of data for system integrity* Responsible for evaluating issues which impact Banner HR modules or processes, forms, etc.* Researches, detects and evaluates any issues with the HR system making adjustments and recommending any procedural changes necessary for system integrity and efficiencies* Provides analysis, coordination and input on the development of HR modules/screens* Designs reports for HR systems; conducts analysis of HR systems; oversees the design of new forms and reports; coordinates with software vendors in HR functional, technical and contract issues* Provides technical knowledge of the system and recommends/implements changes to the system based on user needs and state and federal laws* Coordinates, implements and maintains system integration/interfaces with payroll, position control, student, financial aid, and financial systems making oversees changes/additions to rule and validation tables* Establishes and maintains HR data systems security levels to be assigned to users* Reviews HR/Payroll processes for efficiencies and improvements, leads projects* Act as a technical advisor for other HR functions, data, process, and system best practice. such as benefits administration; payroll system functions, adjunct/hourly hiring processes/procedures and legacy system information retrievalPayroll Systems & Processes* Coordinates HR/payroll information systems & activities both internal and external to the college* Provides guidance and coordination to refine processes and acts as a resource for troubleshooting issues* Develops, analyzes, revises, and implements training procedures; trains system users* Provides information, technical assistance and best practice for HR staff and other college system users* Attends meetings and participates on special task teamsData Management & Compliance* Directs the work of the HR System Analyst position; streamlines project implementation; gives guidance for reports/data sets* Conducts system audits and studies to monitor compliance with HR policies, procedures and applicable laws and regulations. Reviews and keeps abreast of new materials and HR system manual upgrades* Oversees department processes and report writing* Prepares data and statistics for administration dealing with negotiations, complaints, hearings, and arbitration processes; regulatory agency reports, and reports/information for college staff; prepares state/federal reports/surveys* Creates spreadsheets, salary schedules, and statistical data for Employee Relations/Executive teams upon requestSupervision & Leadership* Leads team to build on Lean principles: meets regularly with team to monitor pace and improvement activities using visual management tools; models proactive problem-solving and upholds adherence to standard processes through regularly scheduled Gemba walks* Supervises and evaluates HR staff members responsible for salaried, hourly, adjunct and student employment set-up, maintenance and termination in accordance with all employee association agreements and college policy and procedures including recommendation of hiring and termination of salaried and part-time and student employees* Evaluates and/or recommends disciplinary actions for the supervised employees* Reviews/recommends and approves staffing patterns and workload of these employees* Provides clear and concise instructions, communication of job expectations and evaluation of job performances* Resolves performance issues of the supervised employees; initiates and follow through of corrective actions including progressive discipline.* Trains, delegates and monitors workload, job duties and work schedules and any special projects to the supervised staff* Advises, assists, and serves as resource person to college staff and outside agencies regarding Human Resources policies and procedures and interpretation of collective bargaining agreements and handbooksInstitutional Expectations* Embraces diversity and actively collaborates effectively with a variety of students, staff and the public from diverse cultural, social, economic and educational backgrounds* Participates in recruitment and retention of students at an individual and institutional level in promotion of student success* Embraces, understands and uses appropriate technology tools to accomplish job functions* Provides high quality, effective service to internal and external customers through continuous improvement and adoption of lean office practicesQualificationsMinimum Qualifications:High School Diploma/General Equivalency Diploma (G.E.D.) -and- three (3) years of experience as an administrator or functional user of a computerized HRIS system* OR-Associates Degree -and- two (2) years of experience as an administrator or functional user of a computerized HRIS SystemPreferred Qualifications* Experience working with the administration of computerized payroll, employee benefits, human resources information or related systems* Two years of experience with data analysis* Demonstrated experience planning & managing projects through implementation* Experience working in Higher Education* One year of supervisory experience or possession of employee development certification* Experience with Ellucian BannerSupplemental InformationWhen applying for this position you will be required to attach the following electronic documents:* The committee for the Operations Manager position will not be requesting a cover letter or resume. Please include all pertinent information in your application and your answers to the supplemental questions* Unofficial Transcripts- An electronic copy of your academic transcripts demonstrating completion of an approved technical/vocational/apprenticeship program if used to meet the minimum qualifications for the position. If you have academic credentials from non-U.S. institutions, you will need to include an evaluation of your credentialsRequired documents must be provided at the time of application. Please remove your social security number from your documents, including transcripts. Documents containing social security numbers will be considered incomplete. Incomplete applications will not be considered. Chemeketa makes employment decisions based solely on the candidate's demonstrated competencies as related to successful performance in the position.Successful applicants for designated positions must successfully pass a background inquiry, which may include criminal, driving, credit and full background checks. Only information relevant to the position will be considered. An individual with negative information on their background inquiry will not necessarily be denied employment. Providing false information will result in rejection of an application, employment offer or dismissalTerms of Employment:* This is a 100%, 12-month exempt assignment of the C3 band and grade.* Requires flexible work schedule to meet program needs, which may include evenings and/or weekends* Requires the provision of official transcripts upon hire* Upon hire, must pass security inquiry which may include criminal and/or driving history; only information relevant to the position will be consideredApplicants are eligible to use Veterans' Preference when applying with Chemeketa Community College in accordance with ORS 408.225, 408.230 and 408.235; and OAR 105-040-0010 and 105-040-0015. Preference will be given only if the applicant meets the minimum criteria of the position and electronically attach the required documentation at the time of application.DOCUMENTS REQUIRED FOR VETERANS' PREFERENCE* MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215) -OR- Letter from the US Dept. of Veterans Affairs indicating receipt of a non-service connected pension* Disabled Veterans must also submit a copy of their Veterans disability preference letter from the Department of Veterans Affairs. You can request copies of your military service record through the National Archives website at http://www.archives.gov/veterans/military-service-records/For information regarding Veterans' Preference qualifications, visit the following website:http://www.oregonjobs.org/DAS/STJOBS/vetpoints.shtmlqSedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary requirements are met.