Payroll Analyst job

company building Lifespan location Providence, RI
256
Payroll Analyst
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261
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Providence, RI
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Lifespan
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Company

Description

Skills

Summary

Job openings

Company Description

Lifespan Health System is a non-profit comprehensive, integrated, academic health system. It is located in Rhode Island. Its mission is to provide specialty care to improve the health of its patients. It consists of three teaching hospitals, a community hospital, a multi-specialty practice, and a behavioral health care center. It offers cancer, cardiovascular, pediatric, orthopedics, neurosciences, and related services. Its core values are compassion, accountability, respect, and excellence. It provides a broad array of benefits including medical, dental, and vision insurance, life insurance, disability insurance, and a 401k retirement plan. It is offering employment opportunities for administrative assistant, accountant, business development manager, behavioral health specialist, clinical pharmacist, audiologist, and many more positions.

Job Description

Summary:

The Payroll Analyst reports to the Payroll Manager.  Under general
supervision ensures compliance with established payroll policies and
procedures as well as federal and state regulations.  Maintains accurate payroll records reviews
payroll data submitted by department management and prepares data for system
input.  Audits transactions submitted for
the payment of wages and inputs data for payroll processing.  Communicates regularly with supervisors and
managers throughout the organization on the interpretation of payroll policies
as well as researches and resolves related issues.

Responsibilities:

Reviews payroll data time sheets prior week adjustments off-cycle
check requests and special pay forms prepared by departments ensures that the
data is properly documented and authorized.

Reviews and maintains employee payroll information in ADP
Enterprise HRMS such as garnishments general deductions direct deposits and
additional earnings.  Verifies the
accuracy of the above payroll transactions.

Reviews and edits
payroll audit reports prior to payroll processing.  Verifies accuracy of information and
communicates with departments when changes or adjustments need to be made.  Verifies all transactions entered on-line or
interfaced from external sources. 
Analyzes rejected items and resubmits corrected information.

Prepares reviews and distributes audit reports used to
identify and correct out of balance records over payments invalid federal
state and FICA wages excessive overtime etc. 
Prepares reviews and distributes payroll reports used by department
management for the processing of payments to external agencies or parties.  Maintains related payroll records and files
for documentation purposes.

Researches questions pertaining to payroll and provides support
to resolve payroll issues with department management.  Provides continued communications and
assistance in interpreting different pay policies and practices i.e. UNAP
IBT and site specific.

Communicates with external agencies (law offices family courts
state agencies federal agencies banks mortgage companies etc.) to provide
requested employee payroll information.

Distributes paychecks at Lifespan sites per established
department policy. Processes and distributes manual checks and other special
supplemental payroll checks.  Processes
stop payments and issues checks per department policy or by approved
exceptions.

Processes check reversals reissues lost/destroyed checks
and prior year�s W-2s.

May be assigned to support Lifespan�s Foreign National
Information System (FNIS) and monitor/update non-resident alien employees�
federal taxation status.  This
includes  on-going review/audit of
immigration paperwork and treaties with foreign governments to determine
appropriate federal tax withholdings adjusting employees� payroll taxes appropriately
and filing annual federal reports on a timely basis.

Provides support to Employee Self Service portal.

Handles confidential information pertaining to all
employees participants and departmental communication with sensitivity and
discretion.

Participates as team member for certain payroll or time
entry projects.

Provides excellent customer service in a timely and
professional manner.

Maintains and enhances expertise and skills by continuing
training and knowledge of payroll tax regulations DOL standards and general
compliance of federal and state regulations.



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Other information:

BASIC KNOWLEDGE:

A level of knowledge generally obtained through completion
of high school with additional accounting and computer courses. General
Computer skills are required must have basic skills in Microsoft Office Suite
include Word Excel and Outlook. American Payroll Association Fundamental
Payroll Certification (FPC) designation is preferred.

EXPERIENCE:

At minimum two years related experience in accounting and
payroll functions including experience with an automated payroll system.

Kronos (UKG) Work Force Dimensions preferred.

Interpersonal written presentation and communication
skills to effectively relate to employees department managers and external
persons and agencies.

Analytical and math skills to validate and perform certain
payroll calculations.

WORK ENVIRONMENT
AND
PHYSICAL REQUIREMENTS:

Work is performed
in a business office environment requiring extended periods of sitting
standing and/or walking and lifting at least 20lb box.  Drive to Rhode Island Hospital campus to
distribute live pay checks.

INDEPENDENT
ACTION:

Incumbent functions independently within department policies
and practices; generally refers specific problems to Payroll Manager when
clarification of department policies and procedures may be required or where
clarification as to federal/state regulations is required.

SUPERVISORY
RESPONSIBILITY:

None

Lifespan is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race color religion sex national origin age ethnicity sexual orientation ancestry genetics gender identity or expression disability protected veteran or marital status.   Lifespan is a VEVRAA Federal Contractor.

Location: Corporate Headquarters USA:RI:Providence

Work Type: Full Time

Shift: Shift 1

Union: Non-Union

This job was posted on Sat Jun 25 2022 and expired on Wed Jun 29 2022.

Tasks

  • Process and issue employee paychecks and statements of earnings and deductions.
  • Compute wages and deductions, and enter data into computers.
  • Review time sheets, work charts, wage computation, and other information to detect and reconcile payroll discrepancies.
  • Compile employee time, production, and payroll data from time sheets and other records.
  • Process paperwork for new employees and enter employee information into the payroll system.
  • Verify attendance, hours worked, and pay adjustments, and post information onto designated records.
  • Record employee information, such as exemptions, transfers, and resignations, to maintain and update payroll records.
  • Issue and record adjustments to pay related to previous errors or retroactive increases.
  • Keep track of leave time, such as vacation, personal, and sick leave, for employees.
  • Provide information to employees and managers on payroll matters, tax issues, benefit plans, and collective agreement provisions.
  • Conduct verifications of employment.
  • Distribute and collect timecards each pay period.
  • Keep informed about changes in tax and deduction laws that apply to the payroll process.
  • Balance cash and payroll accounts.
  • Complete, verify, and process forms and documentation for administration of benefits, such as pension plans, and unemployment and medical insurance.
  • Complete time sheets showing employees' arrival and departure times.
  • Prepare and balance period-end reports, and reconcile issued payrolls to bank statements.
  • Post relevant work hours to client files to bill clients properly.
  • Compile statistical reports, statements, and summaries related to pay and benefits accounts, and submit them to appropriate departments.
  • Train employees on organizations' timekeeping systems.
  • Coordinate special programs, such as United Way campaigns, that involve payroll deductions.

Skills

  • Reading Comprehension - Understanding written sentences and paragraphs in work related documents.
  • Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
  • Writing - Communicating effectively in writing as appropriate for the needs of the audience.
  • Speaking - Talking to others to convey information effectively.
  • Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

Knowledge

  • Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
  • Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
  • Personnel and Human Resources - Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.
  • Computers and Electronics - Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.
  • Mathematics - Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.
  • English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.

Lifespan

Description

Lifespan Health System is a non-profit comprehensive, integrated, academic health system. It is located in Rhode Island. Its mission is to provide specialty care to improve the health of its patients. It consists of three teaching hospitals, a community hospital, a multi-specialty practice, and a behavioral health care center. It offers cancer, cardiovascular, pediatric, orthopedics, neurosciences, and related services. Its core values are compassion, accountability, respect, and excellence. It provides a broad array of benefits including medical, dental, and vision insurance, life insurance, disability insurance, and a 401k retirement plan. It is offering employment opportunities for administrative assistant, accountant, business development manager, behavioral health specialist, clinical pharmacist, audiologist, and many more positions.
Type

Nonprofit

Size

Large

Revenue

$1B to 2B

Location

Multiple locations

Industry

General Hospitals, Niche Health Practitioners Companies, Outpatient Care Centers

Founded

1994

CEO

Timothy J. Babineau

Website

Visit Website

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