Program Associate - Weatherization Assistance Program - Remote job

company building Colorado State location Denver, CO
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Program Associate - Weatherization Assistance Program - Remote
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Job Description

Program Associate - Weatherization Assistance Program - Remote

Print (http://agency.governmentjobs.com/colorado/job_bulletin.cfm?jobID=2957561&sharedWindow=0)

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Program Associate - Weatherization Assistance Program - Remote

Salary

$4,250.00 - $4,833.00 Monthly

Location

Denver Metro, CO

Job Type

Full Time

Department

Office of the Governor

Job Number

EFA-ProgramAssociate-011521

Closing

2/5/2021 11:59 PM Mountain

  • Description

  • Benefits

  • Questions

Department Information

This mission of the Colorado Energy Office (CEO) is to reduce greenhouse gas emissions and consumer energy costs by advancing clean energy, energy efficiency and zero emission vehicles to benefit all Coloradans. CEO develops and implements programming to support that mission and achieve outcomes within Colorado’s energy sectors.

The Colorado Weatherization Assistance Program (WAP), as part of CEO, provides energy efficiency and renewable energy retrofits to income-qualified Colorado residents. These retrofits include LED light bulbs, high efficiency furnaces and refrigerators, building shell insulation, and rooftop solar arrays, among others. WAP operates in all 64 Colorado counties and serves Colorado’s diverse population of residents through its local service providers. The WAP Associate is a key part of the CEO WAP team and works with service providers, funders, and other stakeholders to help deliver WAP services.

CEO currently has an opportunity for an Associate to join the WAP team. The Associate will support the WAP team as described in the duties and responsibilities below.

We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.

Description of Job

  • Assist in the management of WAP service providers per Program Manager’s guidance

  • Work with WAP service providers and other stakeholders to solve problems

  • Assist in the monitoring of WAP service providers

  • Work with WAP team to solve problems

  • Create and run reports from the WAP and LEAP database

  • Assist in data preparation for analysis tasks

  • Assist in administering the WAP database

  • Assist in monthly desk audit of WAP database

  • Assist in creating monthly reports

  • Assist in receiving and directing phone calls from from potential and existing WAP clients

  • Manage documents, spreadsheets, and other files in Google Drive

  • Manage WAP website

  • Assist in creating and revising WAP policies

  • Proofread, edit, and publish WAP policies and other documents

  • Assist in organizing and facilitating WAP meetings and special events

  • Assist in writing and publishing WAP Network newsletter

  • Provide input during WAP strategic planning

  • Support stakeholder engagement activities

  • Assist in procurement of goods and services when necessary

  • Assists in advancing Equity Diversity and Inclusion initiatives

General Duties and Responsibilities

  • Adhere to all health and safety policies in the planning and execution of activities

  • Maintain positive working relationships with a diverse range of stakeholders

  • Abide by office policies and procedures in a manner that ensures fiscal responsibility and promotes efficient, effective, and elegant government

  • Use word processing, spreadsheet, database, and scheduling software applications to prepare correspondence, plans, reports, schedules, and other documents

  • Assist other CEO departments in carrying out unit and office wide priorities

  • Participate in and travels as necessary to designated events and conferences in support of office programming

  • Perform other duties as requested and required

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

  • Bachelor’s degree or equivalent experience with professional communication, problem solving, and critical thinking skills

  • Dedicated to continuous improvement, desire to learn new skills

  • Strong attention to detail

  • Ability to independently start and finish projects

  • Ability to work independently and as part of a team

  • Self-directed and able to work with minimal supervision

  • Strong time management and organization skills

  • Strong written, oral, and presentation communication skills

  • Minimum of 1 year professional experience related to the duties and responsibilities listed above

Proficient in the following:

  • MS Excel/Google Sheets

  • MS Word/Google Docs

  • MS PowerPoint/Google Slides

  • Google Sites

  • Google Drive

  • Google Calendar

  • Gmail

  • Google Meet

  • Zoom

Interested in learning more about:

  • Agile/Scrum framework

  • Geographical information systems

  • Data collection, organization, and analysis

  • Data visualization

  • Database administration and design

  • Stakeholder engagement

  • Relationship management

  • Colorado energy industry

Colorado's Weatherization Assistance Program is working to improve its hiring process to

include a more diverse set of applicants. This short, anonymous survey will help us better

understand how our outreach strategies are working. Thank you for taking the time to complete

this survey! Survey link: https://forms.gle/uoFR2rfBJAYoL9DS8 (https://urldefense.proofpoint.com/v2/url?u=https-3A__forms.gle_uoFR2rfBJAYoL9DS8&d=DwMFaQ&c=sdnEM9SRGFuMt5z5w3AhsPNahmNicq64TgF1JwNR0cs&r=QgmS81NPd2awwtmFQYcT7IElLcb_GwWS7Y5VYmsFMbI&m=VZZqCGyqWquzx7PouBe9R1IucqjJdlMx4GInuZf6D8M&s=_Zzi-2QqnEMFW7iXdWCo1TtnQlfODc-STPWaNVywv3k&e=)

Supplemental Information

A cover letter and resume must be submitted with the application for consideration. Your cover letter and resume must provide sufficient detail about your background and experience to allow the screening panel to properly assess your experience in the required elements, including your experience and achievements.

We offer a generous benefits package including:

Annual leave accrued at 13.33 hours per month

Sick leave accrued at 6.66 hours a month

10 paid holidays per year

Medical and dental plans

State paid life insurance policy of $50,000

Choice of 2 retirement plans

401K and 457 plans

State paid Short Term Disability coverage

Additional optional life and disability plans

Credit Union Membership

RTD pass

Training and professional development

To learn more about State of Colorado benefits visit: https://www.colorado.gov/dhr/benefits.

ADAAA Accommodations: Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided a reasonable accommodation upon request to enable the person to complete an employment assessment. To request an accommodation, please contact Michelle Hunter by phone (303) 866-6309 or email michelle.m.hunter@state.co.us at least five business days before the assessment date to allow us to evaluate your request and prepare for the accommodation. You may be asked to provide additional information, including medical documentation, regarding functional limitations and type of accommodation needed. Please ensure that you have this information available well in advance of the assessment date.

This job was posted on Mon Jan 18 2021 and expired on Fri Feb 12 2021.
Minimum $24,575
$34,603 average
Maximum $50,377

Tasks

  • Manage and maintain executives' schedules.
  • Make travel arrangements for executives.
  • Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
  • Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.
  • Answer phone calls and direct calls to appropriate parties or take messages.
  • Prepare responses to correspondence containing routine inquiries.
  • Open, sort, and distribute incoming correspondence, including faxes and email.
  • Greet visitors and determine whether they should be given access to specific individuals.
  • Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.
  • Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors.
  • Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
  • File and retrieve corporate documents, records, and reports.
  • Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
  • Provide clerical support to other departments.
  • Attend meetings to record minutes.
  • Process payroll information.
  • Interpret administrative and operating policies and procedures for employees.
  • Set up and oversee administrative policies and procedures for offices or organizations.
  • Meet with individuals, special interest groups, and others on behalf of executives, committees, and boards of directors.
  • Compile, transcribe, and distribute minutes of meetings.
  • Supervise and train other clerical staff and arrange for employee training by scheduling training or organizing training material.
  • Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.

Skills

  • Reading Comprehension - Understanding written sentences and paragraphs in work related documents.
  • Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
  • Writing - Communicating effectively in writing as appropriate for the needs of the audience.
  • Speaking - Talking to others to convey information effectively.
  • Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
  • Active Learning - Understanding the implications of new information for both current and future problem-solving and decision-making.
  • Monitoring - Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
  • Social Perceptiveness - Being aware of others' reactions and understanding why they react as they do.
  • Coordination - Adjusting actions in relation to others' actions.
  • Service Orientation - Actively looking for ways to help people.
  • Judgment and Decision Making - Considering the relative costs and benefits of potential actions to choose the most appropriate one.
  • Time Management - Managing one's own time and the time of others.

Knowledge

  • Administration and Management - Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
  • Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
  • Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
  • Computers and Electronics - Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.
  • English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
  • 401K Plan
  • Life Insurance
  • Health Insurance
  • Dental Insurance
  • Paid Holidays
  • Sick Days
  • Retirement Plan
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