Job Description

Join the HJF Team!

HJF is seeking a Purchasing Coordinator/ Data Supplier to support the Purchasing Department within the Research and Administration group located at Corporate Headquarters in Bethesda, Maryland. The incumbent will provide timely and accurate order confirmation, backorder status on all procurement actions and ensure the HJF Requestor/Customers are provided a status of their request and provide first class service to our customers.

Responsibilities:

Provide administrative and clerical support to the Purchasing Department.

Receive, screen/view and distribute incoming mail throughout the department.

Review and reply to incoming email correspondence and inquires.

Review incoming order confirmations to ensure confirmations match Purchas'e Order to make ensure items were ordered correctly after order is submitted to vendor and attach confirmation to Purchase Order in Oracle system. Also work with buyers when there are inconsistencies with order confirmations and submitted Purchase Orders that were sent to the vendors.

Transmit outgoing correspondence by courier, e-mail, fax, federal express, or U. S. mail.

Respond to customer and vendor inquiries/emails concerning purchasing transactions.

Prepare materials and schedule arrangements for meetings as necessary.

Process Domestic and International Vendor forms.

Send request to vendors to complete Vendor Forms.

Complete Credit Applications for Manager to a,pprove.

Order and maintain department office supplies.

Research if product can be purchased through an existing vendor verse adding a new vendor in Oracle system.

Use System for Award management (sam. gov) to confirm vendor has not been debarred

Has an effective working knowledge ofHJF's Purchasing procedures

Performs other duties as assigned.

Perform other duties as assigned by Senior Purchasing Manager

Required Knowledge, Skills, and Abilities: Excellent interpersonal skills and ability to handle multiple tasks and make independent business decisions.

Minimum Education/ Training Requirements: Associates Degree. Knowledge of Uniform Guidance 133

Minimum Experience: 2-4 years purchasing experience desired Work Environment: Office environment

This job was posted on Thu Jan 10 2019 and expired on Tue Jan 15 2019.

Minimum $35K /yr

$47K /yr Average

Maximum $63K /yr

Tasks

Monitor and follow applicable laws and regulations.

Prepare purchase orders, solicit bid proposals, and review requisitions for goods and services.

Negotiate, renegotiate, and administer contracts with suppliers, vendors, and other representatives.

Purchase the highest quality merchandise at the lowest possible price and in correct amounts.

Analyze price proposals, financial reports, and other data and information to determine reasonable prices.

Formulate policies and procedures for bid proposals and procurement of goods and services.

Hire, train, or supervise purchasing clerks, buyers, and expediters.

Maintain and review computerized or manual records of purchased items, costs, deliveries, product performance, and inventories.

Research and evaluate suppliers, based on price, quality, selection, service, support, availability, reliability, production and distribution capabilities, and the supplier's reputation and history.

Confer with staff, users, and vendors to discuss defective or unacceptable goods or services and determine corrective action.

Evaluate and monitor contract performance to ensure compliance with contractual obligations and to determine need for changes.

Monitor shipments to ensure that goods come in on time, and resolve problems related to undelivered goods.

Study sales records and inventory levels of current stock to develop strategic purchasing programs that facilitate employee access to supplies.

Write and review product specifications, maintaining a working technical knowledge of the goods or services to be purchased.

Review catalogs, industry periodicals, directories, trade journals, and Internet sites and consult with other department personnel to locate necessary goods and services.

Monitor changes affecting supply and demand, tracking market conditions, price trends, or futures markets.

Interview vendors and visit suppliers' plants and distribution centers to examine and learn about products, services, and prices.

Arrange the payment of duty and freight charges.

Attend meetings, trade shows, conferences, conventions, and seminars to network with people in other purchasing departments.

Skills

Reading Comprehension - Understanding written sentences and paragraphs in work related documents.

Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

Writing - Communicating effectively in writing as appropriate for the needs of the audience.

Speaking - Talking to others to convey information effectively.

Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

Active Learning - Understanding the implications of new information for both current and future problem-solving and decision-making.

Monitoring - Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.

Social Perceptiveness - Being aware of others' reactions and understanding why they react as they do.

Persuasion - Persuading others to change their minds or behavior.

Negotiation - Bringing others together and trying to reconcile differences.

Instructing - Teaching others how to do something.

Service Orientation - Actively looking for ways to help people.

Complex Problem Solving - Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.

Judgment and Decision Making - Considering the relative costs and benefits of potential actions to choose the most appropriate one.

Time Management - Managing one's own time and the time of others.

Management of Financial Resources - Determining how money will be spent to get the work done, and accounting for these expenditures.

Management of Material Resources - Obtaining and seeing to the appropriate use of equipment, facilities, and materials needed to do certain work.

Management of Personnel Resources - Motivating, developing, and directing people as they work, identifying the best people for the job.

Knowledge

Administration and Management - Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.

Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.

Economics and Accounting - Knowledge of economic and accounting principles and practices, the financial markets, banking and the analysis and reporting of financial data.

Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

Production and Processing - Knowledge of raw materials, production processes, quality control, costs, and other techniques for maximizing the effective manufacture and distribution of goods.

Computers and Electronics - Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.

Mathematics - Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.

English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.

Law and Government - Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process.

Transportation - Knowledge of principles and methods for moving people or goods by air, rail, sea, or road, including the relative costs and benefits.