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Receptionist job

Infinity Consulting Solutions jobs




Company Description

Infinity Consulting Solution is a staffing and recruiting company that connects talented people to the businesses who need them. It specializes in recruiting staff from the following departments: IT, accounts, compliance and legal, human resource, and customer service. It has other offices in Denver, Dallas, Chicago, Minneapolis, Florida, Houston, Columbus, and Delaware. It was established in 2001 and its headquarters placed in New York. The company offers the following services: contract placement, permanent placement, temporary to permanent placement, and payroll services collaboration. Its mission is to make long-term relationships by matching the right people with proper workplaces. It offers the following job opportunities: data and operation analysts, system analysts, financial crime consultant, project coordinator, risk investigators, and reporting analysts. Employees get the following benefits: paid vacations, sick leave, insurance benefits, and retirement plans.

Job Description

  • Serve visitors by greeting, welcoming, taking beverage orders, seating, assisting with any IT requirements, and announcing them appropriately
  • Answer, screen and forward any incoming phone calls while providing basic information when needed
  • Receive and sort daily mail/deliveries/couriers, along with sending email confirmations to the appropriate employee/dept. admin once signed package arrives
  • Maintain security by following procedures and controlling access via the reception desk (monitor logbook, issue visitor badges, quarterly access card reviews)
  • Organize conference and meeting room bookings and maintain reception calendar
  • Perform other clerical receptionist duties such as filing, photocopying, collating, faxing, etc.
  • Facilities Management - monitor and maintain office and kitchen equipment and general tidiness of shared office areas.
  • Submit work orders on behalf of the office staff floors 8-10 and ensure work orders are completed accurately
  • Writing and distributing interoffice memos
  • Organizing and ordering catering for meetings and events
  • Ordering and maintaining an inventory of office and cafe supplies
  • Maintaining & tracking office and cafe supply orders within budgets
  • Performing the A/P process for corporate invoices, utilizing online accounts payable workflow
  • Year-End budget reviews for possible savings/increases
  • Provide information for Year-End vendor payment reviews and accruals
  • Vendor setup workflow from start to finish
  • Vendor contract agreements and COI reviews and file keeping
  • Act as the main point of contact for all NY operations invoices. This includes being the liaison between the Head AP Department and vendors
  • Acting as administrative support for overflow work of other departments
  • Act as a regional point of contact for interoffice employee visits and meetings
  • Act as point of contact to set up and troubleshoot WebEx meetings as well as other IT capabilities
  • Proven working experience in a front office/customer or client-facing environment
  • Experience in office management
  • Professional appearance
  • Solid communication skills both written and verbal
  • Ability to be resourceful and proactive in dealing with issues that may arise
  • Ability to organize, multitask, prioritize and work under pressure
  • Excellent Microsoft Office skills including the ability to build/maintain intermediate level spreadsheets for tracking of office costs and budgets.
  • Flexibility to come in before office hours for occasional early morning meetings when necessary
  • Adaptable and self-sufficient team player
  • Experience leading projects and working with vendors
  • Experience reviewing contracts: COI review/file keeping
Estimated annual salary


  • Operate telephone switchboard to answer, screen, or forward calls, providing information, taking messages, or scheduling appointments.
  • Greet persons entering establishment, determine nature and purpose of visit, and direct or escort them to specific destinations.
  • Schedule appointments and maintain and update appointment calendars.
  • Hear and resolve complaints from customers or the public.


  • Reading ComprehensionUnderstanding written sentences and paragraphs in work related documents.
  • Active ListeningGiving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
  • WritingCommunicating effectively in writing as appropriate for the needs of the audience.
  • SpeakingTalking to others to convey information effectively.


  • ClericalKnowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
  • Customer and Personal ServiceKnowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
  • Computers and ElectronicsKnowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.
  • English LanguageKnowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.

Infinity Consulting Solutions


Company - Private




$25M to $50M


Multiple locations


Human Resources




Doug Klares

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