Infinity Consulting Solution is a staffing and recruiting company that connects talented people to the businesses who need them. It specializes in recruiting staff from the following departments: IT, accounts, compliance and legal, human resource, and customer service. It has other offices in Denver, Dallas, Chicago, Minneapolis, Florida, Houston, Columbus, and Delaware. It was established in 2001 and its headquarters placed in New York. The company offers the following services: contract placement, permanent placement, temporary to permanent placement, and payroll services collaboration. Its mission is to make long-term relationships by matching the right people with proper workplaces. It offers the following job opportunities: data and operation analysts, system analysts, financial crime consultant, project coordinator, risk investigators, and reporting analysts. Employees get the following benefits: paid vacations, sick leave, insurance benefits, and retirement plans.
Serve visitors by greeting, welcoming, taking beverage orders, seating, assisting with any IT requirements, and announcing them appropriately
Answer, screen and forward any incoming phone calls while providing basic information when needed
Receive and sort daily mail/deliveries/couriers, along with sending email confirmations to the appropriate employee/dept. admin once signed package arrives
Maintain security by following procedures and controlling access via the reception desk (monitor logbook, issue visitor badges, quarterly access card reviews)
Organize conference and meeting room bookings and maintain reception calendar
Perform other clerical receptionist duties such as filing, photocopying, collating, faxing, etc.
Facilities Management - monitor and maintain office and kitchen equipment and general tidiness of shared office areas.
Submit work orders on behalf of the office staff floors 8-10 and ensure work orders are completed accurately
Writing and distributing interoffice memos
Organizing and ordering catering for meetings and events
Ordering and maintaining an inventory of office and cafe supplies
Maintaining & tracking office and cafe supply orders within budgets
Performing the A/P process for corporate invoices, utilizing online accounts payable workflow
Year-End budget reviews for possible savings/increases
Provide information for Year-End vendor payment reviews and accruals
Vendor setup workflow from start to finish
Vendor contract agreements and COI reviews and file keeping
Act as the main point of contact for all NY operations invoices. This includes being the liaison between the Head AP Department and vendors
Acting as administrative support for overflow work of other departments
Act as a regional point of contact for interoffice employee visits and meetings
Act as point of contact to set up and troubleshoot WebEx meetings as well as other IT capabilities
Proven working experience in a front office/customer or client-facing environment
Experience in office management
Solid communication skills both written and verbal
Ability to be resourceful and proactive in dealing with issues that may arise
Ability to organize, multitask, prioritize and work under pressure
Excellent Microsoft Office skills including the ability to build/maintain intermediate level spreadsheets for tracking of office costs and budgets.
Flexibility to come in before office hours for occasional early morning meetings when necessary
Adaptable and self-sufficient team player
Experience leading projects and working with vendors
Experience reviewing contracts: COI review/file keeping
Application currently closed
Estimated annual salary
Operate telephone switchboard to answer, screen, or forward calls, providing information, taking messages, or scheduling appointments.
Greet persons entering establishment, determine nature and purpose of visit, and direct or escort them to specific destinations.
Schedule appointments and maintain and update appointment calendars.
Hear and resolve complaints from customers or the public.
Clerical — Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
Customer and Personal Service — Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
Computers and Electronics — Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.
English Language — Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
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