Partners HealthCare is a not-for-profit health care system that is committed to patient care, research, teaching, and service to the community locally and globally. Collaboration among our institutions and health care professionals is central to our efforts to advance our mission.
GENERAL SUMMARY/ OVERVIEW STATEMENT:
The Alzheimer Disease Research Center (ADRC) at Massachusetts General Hospital conducts leading-edge clinical and basic research in the area of Alzheimer disease and other dementias, with a focus on developing new tools to understand the biological changes that occur in these conditions. The clinical program delivers care in a research setting to subjects with or without dementia. The program provides subject evaluations and follow-up, as well as imaging, pathology, biomarker, data, outreach, and educational centers, as well as basic science laboratory programs.
The Research and Clinical Program Manager role encompasses Research Grants Management, General Program Management including strategic planning to accomplish research team goals, and coordination of financial planning with grant manager.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
Research Grant and Contract Management
Spearhead grant submissions in collaboration with ADRC Investigators, for federal institutions such as the National Institute of Health (NIH), private foundations, etc.
Facilitate interactions with the Institutional Review Board (IRB), including new submissions, continuing reviews, protocol deviations, etc.
Work with database manager to develop overall research database management strategy including archiving, backup, and status reporting; data types include research data, clinical trial data, imaging, behavioral tasks, neuropsychological and biomarker recordings.
Oversee preparation of communications between investigators and NIH, including progress reports/Just-In-Time requests
Work with Partners Research Management and ADRC grants management team to establish and manage research funds upon receipt of awards.
Communicate with collaborators and Partners Innovation office for processing of confidentiality agreements, intellectual property disclosures, material transfer agreements, and patent applications.
Coordinate research programs with clinical programs including the Memory Disorders Unit: be involved in recruiting and training research fellows, educational programs, and helping patients and subjects navigate the MGH’s programs.
Financial Management of Research Program and Clinical Practice
Work with grants management team to provide financial expertise and strategic direction in developing and managing the program’s financial profile and annual budget, and in making monthly and quarterly revisions as needed.
Process accounts payable including check requests, invoices and internal transfers. Manage External advisors meeting, Agreements & Payments.
Work with grants management team to ensure compliance with Partners Finance practices, including policy and procedure compliance, benefits and payroll changes.
Manage payments to subjects based on recruitment/completion of study metrics.
General Program Management
Provide and supervise training for all incoming and existing investigators and research coordinators regarding protocol requirements, data collection and organization, and reporting requirements as necessary.
Ensure studies are conducted in compliance with respective investigational plans and all applicable regulations, IRB requirements, and company policies and procedures. Take primary responsibility for interacting with the IRB and generating IRB documents.
Organize and document meetings and projects dedicated to the following:
Research portfolio brainstorming and development of synergies and integration of programs
Some outreach events
Oversee and manage the ADRC research and meeting schedule, including coordinating with visiting speakers and guests.
Manage and coordinate process for hiring and departures of staff, fellows, temps, students, and volunteers.
Work with program staff to implement various program-wide initiatives.
Manage internal grant programs including Developmental awards.
Represent the PI at internal and external meetings, including the national ADRC directors meetings, as requested.
Manage web page and other internal and externally facing communication efforts, including news letter
Responsibilities for all meeting types will include creating agendas, managing invitation and attendance, documenting decisions and creating and executing follow-up action plans
Work closely with investigators in writing programmatic research programs, development plans, proposals and progress reports
Participate/assist in translational sciences manuscript preparation and writing for publication in scientific journals and/or presentations. May also assist in grant writing and other funding opportunities.
Excellent communication skills required, both written and verbal.
Must be able to work as part of a team and effectively communicate with the scientific community.
Ability to make independent effective decisions.
Strong organizational skills and experience managing a multi-faceted program essential
Strong attention to detail in all aspects of work.
Strong financial management/budgeting skills
Proficiency in Excel, Word.
Ability to process and handle confidential information with discretion.
Excellent judgment and ability to interpret information and protocol requirements
Demonstrated knowledge of NIH grants and contracts processes.
BA/BS or nursing degree required
PhD also considered
Minimum 3 years research administrative experience preferred
Healthcare and/or not for profit background preferred.
MGH/Partners experience preferred, including Insight and InfoEd systems.
Experience with science writing preferred
Webpage design/management skills preferred
SUPERVISORY RESPONSIBILITY (if applicable):
This position will supervise up to 2 administrative positions
FISCAL RESPONSIBILITY (if applicable):
Provide financial expertise and strategic direction in developing and managing the organization’s financial profile and annual budget, and in making monthly and quarterly revisions as needed. In developing accurate financial projections, provide cash flow and costing analysis.
The Program Manager will work in shared office space on the 2nd floor of Bldg 114 in Charlestown.
Shift: Day Job