Since the last 50 years, the Federal Aviation Administration (FAA) is developing the safest and reliable air transportation system in the world. The FAA is working with federal and industry partners to develop a system that fully accommodates changing needs of businesses and customers in the 21st century. The FAA issues and enforces regulations and minimum standards for operating and maintaining aircraft wherein it operates a network of airport towers, air route traffic control centers, and flight service stations traffic. The FAA maintains systems to control voice and data communications equipment, radar facilities, computer systems, and visual display equipment at flight service stations. It registers aircraft and records documents of aircraft and administers aviation insurance programs. The FAA helps in developing aircraft, engines, and equipment and conduct aeromedical research and regulate and encourage the U.S. commercial space transportation industry. Atop, the company conducts research and develops systems for safe and effective air navigation and air traffic control.
Secretary (Office Automation)
##### Department of Transportation
Federal Aviation Administration
##### Engineering Services, Terminal Eng Center - SEA B, AJW-2W11B
- ##### Open & closing dates
05/17/2019 to 06/06/2019
- ##### Service
- ##### Pay scale & grade
- ##### Salary
$44,003 to $66,005 per year
Salary includes locality of 26.04% for Des Moines, Washington.
- ##### Appointment type
- ##### Work schedule
1 vacancy in the following location:
Des Moines, WA
##### Relocation expenses reimbursed
##### Telework eligible
Yes as determined by agency policy
Secretary for Terminal Eng Center - SEA B, AJW-2W11B.
Learn more about this agency
Performs basic tasks in support of a professional, technical, or
specialized occupation under the close direction of a manager,
project/program manager, team leader, or more experienced employee.
Assists managers and other employees in day-to-day operations.
Applies basic knowledge and limited experience to perform assigned
tasks to include the following: Keeps supervisor's calendar and
schedules appointments. Receives and distributes mail. Receives
visitors and telephone calls, referring them to the appropriate
personnel or office. Makes travel arrangements, maintains time and
attendance records using CASTLE for manger and staff. Schedules and
attends staff meetings and prepares minutes. Regularly coordinates
with a manager, project/program manager, team leader, or more
experienced employee to plan time, prioritize tasks, and use
assigned resources. Works closely with the Center/Group Manager and
staff in providing administrative advice and assistance to all. May
assist with other Secretaries and Managers to modify existing office
processes and procedures to improve efficiency. Serves as relief for
the Lead Secretary during their absence. Uses a variety of office
automation software in support of the organization. Performs
property inventory. Ensures that office handbooks, orders,
directives are maintained and current. Maintains and revises all
filing systems; requisitions office· supplies, equipment,
publications, and performs similar office maintenance duties.
Prepares and reviews outgoing correspondence for grammatical
correctness and adherence to FAA policy prior to signature.
Maintains a broad understanding of organization activities and
responsibilities to support multiple programs and /or functional
team. May assist with monitoring the status of program activities,
including expenditures, so as to identify and inform managers of
problems or issues that require attention. May enter fiscal data,
tracks, reconciles and reviews data using a variety of automation
tools such as Delphi, US Bank, Castle, Travel (E2), PRISM, AITS, and
other relevant databases/software.
Contacts are primarily internal to the organizational unit and major
subdivision, but may have a significant external component. Internal
contacts typically are with managers and other employees to share
information and/or discuss the statuses of assigned tasks. External
contacts typically are with customers and other parties on routine
matters that relate to the professional or technical occupation
Established policies/procedures provide guidance for almost all
tasks, but provide some discretion for the employee to select the
most appropriate approach(es). Works under general instructions
provided by a manager, project/program manager, team leader, or more
Frequently refers problems and work issues to a manager,
project/program manager, team leader, or more experienced employee
when guidelines are not available or applicable. May assist in
developing and recommending solutions on some occasions.
Work is reviewed frequently at major stages of assigned tasks and at
completion to ensure timeliness and alignment with requirements of
projects and/or work activities.
Work activities typically support the work of other employees and
contribute to the activities of the organizational unit and major
### Travel Required
25% or less - The job may require up to 25% travel.
##### Supervisory status
##### Promotion Potential
- #### Job family (Series)
#### Similar jobs
- Office Secretaries
- Secretaries, Office
### Conditions of Employment
- US Citizenship is required.
- Selective Service Registration is required for males born after
- Must submit an SF50 (See Required Documents)
- Some, none or all applicants may be interviewed.
To qualify for this position at the **FV-E Band (FG/GS - 7/8)**, you
must demonstrate in your application that you possess one year of
specialized experience at the next lower level, FV-D Band (FG/GS –
5/6). Examples of specialized experience include: maintaining
manager’s calendar; receiving and screening calls; making travel
arrangements; arranging meetings and conferences; reviewing/editing
correspondence; composing letters/memos; maintaining files and
records; and researching, interpreting, and applying regulations
pertaining to administrative programs.
Applicants should include examples of general and/or specialized
experience in their work history. Please ensure you answer all
questions and follow all instructions carefully. Errors or omissions
may impact your rating or may result in you not being considered for
Qualifications must be met by the closing date of this vacancy
Preview Job Questionnaire
Make sure your resume includes detailed information to support your
qualifications and answers to the job questionnaire.
### Additional information
We may use this vacancy to fill other similar vacant positions.
Position may be subject to a background investigation.
A one-year probationary period may be required.
The person selected for this position may be required to file a
financial disclosure statement within 30 days of entry on duty. FAA
policy limits certain outside employment and financial investments
in aviation-related companies.
Applicants must apply on-line to receive consideration for this
vacancy announcement. Faxed, mailed or e-mailed applications cannot
be accepted. If you need to submit additional documents to
supplement your on-line application, e.g. transcripts, SF-50, or
veterans' documentation, you may upload these documents with your
application in USAJOBS. Supplemental documentation can also be faxed
to (206) 231-4150 on or before the closing date of this
announcement. Please include your name and the vacancy announcement
number on each of your faxed pages and redact all Personally
Identifiable Information (PII), such as social security number and
date of birth.
As a part of the Federal-Wide Hiring Reform Initiative (streamlining
the hiring process), the FAA is committed to eliminating the use of
the Knowledge, Skills and Ability (KSA) narratives from the
application in the hiring process for all announcements. Therefore,
as an applicant for this announcement, you are NOT required to
provide a narrative response in the text box listed below each
In lieu of providing a KSA narrative response in the text box listed
below each KSA in your work history, please include WORK HISTORY
THAT DESCRIBES HOW YOU MEET THE ANSWER YOU CHOSE FOR EACH KSA. Your
work history examples should be specific and clearly reflect the
highest level of ability. Your KSA answers will be evaluated further
to validate whether the level that you selected is appropriate. Your
answers may be adjusted by a Human Resource Specialist as
Eligible applicants meeting the minimum qualification requirements
and selective factor(s), if applicable, may be further evaluated on
the KSA listed in the announcement. Based on this evaluation,
applicants will be placed in one of the following categories: score
order, category grouping, or priority grouping and referred to the
selecting official for consideration.
This position is covered by the FAA Core Compensation plan.
Additional information about Core Compensation is available on the
following website: http://jobs.faa.gov/FAACoreCompensation.html. The
FAA is an excepted service agency.
This is a bargaining unit position.
**Links to Important Information:** Locality Pay , COLA
### How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the
**IMPORTANT:** Applicants may be rated on the extent and quality of
experience, education, and training relevant to the duties of the
position(s). All answers provided in the on-line process must be
substantiated. Ensure that your application package/resume supports
### Background checks and security clearance
##### Security clearance
##### Drug test required
- Required Documents
Please ensure your submitted SF-50 includes all required
If you are an FAA employee, you MUST provide a copy of your SF-50
(Notification of Personnel Action) containing information in Blocks
15, 17, 18, 19, 22, and 24 so it can be used to verify your position
title, series, grade, tenure, and organization of record by the
closing date of the announcement. You may fax your SF-50 or upload
it into the on-line application. If faxing the SF-50, please ensure
you include the vacancy announcement number on the faxed copy.
If you are an FAA employee, you can access and print your SF-50 from
the eOPF system https://eopf.opm.gov/dot/.
#### If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution
recognized by the U.S. Department of Education in order for it to be
credited towards qualifications. Therefore, provide only the
attendance and/or degrees from schools accredited by accrediting
institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this
vacancy announcement may result in an ineligible rating or may
affect the overall rating.
A career with the U.S. Government provides employees with a
comprehensive benefits package. As a federal employee, you and your
family will have access to a range of benefits that are designed to
make your federal career very rewarding. Learn more about federal
Review our benefits
Eligibility for benefits depends on the type of position you hold
and whether your position is full-time, part-time, or intermittent.
Contact the hiring agency for more information on the specific
- How to Apply
You must apply online to receive consideration. Your application
must have a status of **"Received"** by 11:59 PM **Eastern Time** on
the Close Date for it to be accepted. If you are applying for
positions associated with FAA registers, your application must have
a status of **"Received"** each time a referral list is created in
order to receive consideration for positions associated with
**IN DESCRIBING YOUR WORK EXPERIENCE AND/OR EDUCATION, PLEASE BE
CLEAR AND SPECIFIC REGARDING YOUR EXPERIENCE OR EDUCATION.**
**We strongly encourage applicants to utilize the USAJOBS resume
builder in the creation of resumes.**
**Please ensure EACH work history includes ALL of the following
- Job Title (include series and grade if Federal Job)
- Duties (be specific in describing your duties)
- Employer's name and address
- Supervisor name and phone number
- Start and end dates including month, day and year (e.g. June 18
2007 to April 05 2008)
- Full-time or part-time status (include hours worked per week)
**Determining length of General or Specialized Experience is
dependent on the above information and failure to provide ALL of
this information may result in a finding of ineligible.**
You may upload completed documents to your USAJOBS Account. This
will provide you the opportunity to utilize the uploaded information
again when applying for future vacancies. Please see this guide,
Document Upload Guide, for more information on uploading and
re-using the documents in your applications.
### Agency contact information
### Josh Harrison
Federal Aviation Administration
ANM Regional HR Services Division
2200 S. 216th St.
Des Moines, WA 98198
Learn more about this agency
### Next steps
Candidates for FAA positions are evaluated using our Automated
Vacancy Information Access Tool for Online Referral (AVIATOR)
system. AVIATOR compares your skills and experience as described in
your application with the requirements of the position. If you are
found to be an eligible, highly-qualified candidate, you will be
referred to the selecting official for further consideration. (In
some cases, individuals with priority for special consideration must
be considered and selected before other candidates.) Whether or not
you are contacted for an interview depends upon the location of the
position and the judgment of the selecting official.
**Important** - If you make any change to your application, you must
resubmit it. If you change your application and do not resubmit it,
your changes will not be considered part of your application
package, and your previous application will be considered.
All qualified applicants will be considered regardless of political
affiliation, race, color, religion, national origin, gender, sexual
orientation, marital status, age, disability, or other non-merit
factors. DOT provides reasonable accommodations to applicants with
disabilities. If you need a reasonable accommodation for any part of
the application and hiring process, please notify us. Decisions on
granting reasonable accommodation will be made on a case-by-case
basis. Additional information on reasonable accommodations
procedures or on EEO Programs is available on Office of Civil Rights
(ACR) or by contacting the local FAA Civil Rights Office.
- Fair & Transparent
The Federal hiring process is setup to be fair and transparent.
Please read the following guidance.
### Equal Employment Opportunity Policy
The United States Government does not discriminate in employment on
the basis of race, color, religion, sex (including pregnancy and
gender identity), national origin, political affiliation, sexual
orientation, marital status, disability, genetic information, age,
membership in an employee organization, retaliation, parental
status, military service, or other non-merit factor.
- Equal Employment Opportunity (EEO) for federal employees & job
### Reasonable Accommodation Policy
Federal agencies must provide reasonable accommodation to applicants
with disabilities where appropriate. Applicants requiring reasonable
accommodation for any part of the application process should follow
the instructions in the job opportunity announcement. For any part
of the remaining hiring process, applicants should contact the
hiring agency directly. Determinations on requests for reasonable
accommodation will be made on a case-by-case basis.
A reasonable accommodation is any change to a job, the work
environment, or the way things are usually done that enables an
individual with a disability to apply for a job, perform job duties
or receive equal access to job benefits.
Under the Rehabilitation Act of 1973, federal agencies must provide
reasonable accommodations when:
- An applicant with a disability needs an accommodation to have an
equal opportunity to apply for a job.
- An employee with a disability needs an accommodation to perform
the essential job duties or to gain access to the workplace.
- An employee with a disability needs an accommodation to receive
equal access to benefits, such as details, training, and
You can request a reasonable accommodation at any time during the
application or hiring process or while on the job. Requests are
considered on a case-by-case basis.
Learn more about disability employment and reasonable accommodations
or how to contact an agency.
#### Legal and regulatory guidance
- Financial suitability
- Social security number request
- Privacy Act
- Signature and false statements
- Selective Service
- New employee probationary period
This job originated on www.usajobs.gov. For the full announcement and to
apply, visit www.usajobs.gov/GetJob/ViewDetails/534033100. Only resumes
submitted according to the instructions on the job announcement listed
at www.usajobs.gov will be considered.