Job Description

Salary Range

USD $60,000.00/Yr. - USD $70,000.00/Yr.

Overview

The Job in a Nutshell:

The Senior HR Leave Administrator provides strategic support of HR policies and initiatives to include: management and oversight of Worker’s Compensation, leaves and ADAAA processes and administration, ensuring HIPAA compliance as well as compliance with all other state and federal requirements and policies of Natural Grocers. This position provides hands-on guidance and training to managers, Good4U Crew, and collobarates with HR Business partners and safety as needed.

Responsibilities

Main Ingredients:

Consults with management and Good4U Crew to ensure understanding and compliance with COVID, FMLA, ADAAA related leaves as provided by Natural Grocers

Partners with HR Business Partners and management regarding return to work integration, ADA accommodations and work modification as it relates to Workers Compensation processes.

Manages American with Disabilities Act Ammendments Act (ADAAA) process, including engaging in the interactive process and reviewing all medical documentation and accommodation requests.

First point of contact for all injured workers and provides continued support including managing the Transitional Duty program for occupational injuries (return to work)

Educates and trains employees on company philosophies and human resources/LOA practices to ensure overall efficiency and consistency

Assists with training new staff for the Leave department

Serves as secondary point of escalation to resolve employee case issues which include partnering with internal departments and/or TPA employees, as well as providing direction and guidance to Leave Coordinators.

Partners with Good4U Crew and management to complete required leave paperwork; reviews and approves completed leave paperwork while ensuring compliance with federal and state regulations.

Provides technical expertise to Good4U Crew and management by explaining leave policies, procedures and timelines and resolving problems or issues.

Manages multiple leave cases daily including tracking and maintaining electronic data and files.

Leads manager level trainings on Leaves and ADAAA and company polices related to these topics. Also leads Workers Compensation and Reasonable Suspicion training. This training is conducted on a monthly basis and may be in person or online.

Alerts manager of high risk situations

Makes recommendations for new and/or revised policies and procedures for leave administration and implements all approved changes.

Attends continuing education related to both current and new regulations related to FMLA, ADAAA and Workers Compensation administration.

Maintains OSHA recordkeeping in HRIS including creating the 300 logs & 300A summaries and is responsible for yearly OSHA online and store reporting and postings.

Researches, analyzes, and provides guidance regarding Workers’ Compensation and all other leave policies.

Produces bi-weekly, monthly and quarterly reports as required to management.

Partners with the Safety Manager to support safe work practices.

Coordinates and communicates with Workers Compensation Claim Adjusters and Nurses on a continual basis to ensure claims are handled in a timely manner.

Coordinates with the Benefits and Payroll departments ensuring compensation transactions are complete and accurate.

Performs other duties or projects as assigned.

Other HR related projects as time allows.

Although this is a general outline of job responsibilities all Good4U Crew are expected to be “hands on” and do whatever it takes to get the job done and make the company thrive.

Qualifications

Recipe for Success:

High school diploma, GED or equivalent experience is required, college degree a plus

Minimum 4 years of experience in Human Resources with a broad base of all HR disciplines and application; onboarding to separation, administering FMLA, Leaves of Absence, ADAAA requests.

Minimum 1-year experience managing all aspects of Workers Compensation

Knowledge of HR laws--Federal and State, including FMLA, ADA, Workers’ Compensation and general HR governing policies.

Multi-state and multi-site level experience preferred.

Strong facilitation and conflict management skills while maintaining strong customer service orientation required

Demonstrated effective judgment in managing difficult situations with ability to respond to situations with urgency, in a calm and proactive manner

Ability to maintain a high level of confidentiality regarding employee information especially as it relates to HIPAA requirements.

Excellent written and oral communication skills with the ability to communicate professionally and effectively in person, on the phone, electronically or through other means to individuals or groups—even under stressful and emotional conditions.

Must have strong analysis and decision-making skills

Ability to manage several complex projects simultaneously while working under pressure to meet deadlines.

Computer proficiency and technical aptitude utilizing MS Office product and HRIS systems

Possesses general business acumen and financial knowledge

Strong organizational and time management skills

This job description is not an employment contract. It does not guarantee a job or that the above listed duties are the limit of responsibilities. The job and job description are subject to change with and without notice. Employees are required to accomplish any and all tasks assigned to him/her by their Manager and/or other Store Support Center manager that might not be listed in this job description.

Benefits

Here’s an overview of the benefits we offer our good4u Crew to help ensure the health and wellbeing of you and your family, now and well into the future:

All Crew Members

Birthday Bonus Pay
Vitamin Bucks (up to $2,080 earned as store credit annually)
Holiday Pay for 5 Holidays – Stores Closed
Paid Time Off (sick days and vacation) that Increases with Tenure
Paid Nutrition Education
good4u Crew Member Discount
{N}power Program (customer appreciation and rewards program)
Regular, Scheduled Pay Increases
Advancement Opportunities and Career Development
Health and Wellness Program
Employee Assistance Program (EAP)
Employee Referral Program

Full-Time Crew Members (30+ hours/week)

Medical, Dental and Vision Insurance
Paid Parental Leave
Paid Medical Leave (through company paid short-term disability insurance)
Company Paid Short-Term Disability Insurance
Company Paid Life Insurance
Voluntary Benefits Including Hospital Indemnity, Accident Insurance, Long-Term Disability Insurance, Term Life Insurance
Retirement Savings Plan (401k) with discretionary Company Match
Healthcare and Dependent Care Flexible Spending Account (FSA)
Health Savings Account (HSA) with Company Match

Diversity Statement

At the heart of Natural Grocers' commitment to our community and crew is this belief: All people should be empowered to experience health and wellbeing! We cannot be true to this conviction without honoring diversity and cultivating inclusion throughout every aspect of our organization.

At Natural Grocers, we honor our differences, embrace diversity, and cultivate inclusion because both individual and societal health are rooted in these principles. Our Crew is diverse not only in gender, race, ethnicity, sexual orientation, religion, abilities, and age but also in cultural backgrounds, thoughts, and ideas. Celebrating our diversity refreshes, expands, and shapes our perspective, energizing our mission of equitable access to health and wellness for all. We welcome everyone who would like to join us in this mission, with gratitude for the unique life experience each person brings to the table. We’re committed to nurturing an ecosystem of diversity and inclusion in which our Crew can continue to thrive.

Physical and Environmental Requirements

Physical and Environmental Demands:

N = Never

O = Occasional; 1-33% of time

F = Frequent; 34-66% of time

C = Constant; 67-100% of time

Physical Requirements:

Must have the ability to occasionally lift or carry up to 50 lbs.
Must have the ability to occasionally push or pull up to 30 lbs.
Must have the ability to occasionally drive manual or automatic.
Must be able to constantly use the computer for data entry and use of mouse.
Must be able to constantly sit, use fine motor manipulations, and reach outward for the duration of the work shift.
Must be able to frequently grip, bend, twist, and turn.
Must be able to occasionally walk, stand, squat, kneel, and reach above chest as needed.

Environmental Requirements:

Must be able to work occasionally with cold, heat, sharp tools and equipment, noise, contact stress, dust, fumes, and congested worksite.

This job was posted on Fri Dec 10 2021 and expired on Tue Dec 28 2021.

Minimum $42K /yr

$62K /yr Average

Maximum $74K /yr

Tasks

Evaluate job positions, determining classification, exempt or non-exempt status, and salary.

Ensure company compliance with federal and state laws, including reporting requirements.

Prepare occupational classifications, job descriptions, and salary scales.

Provide advice on the resolution of classification and salary complaints.

Research job and worker requirements, structural and functional relationships among jobs and occupations, and occupational trends.

Advise managers and employees on state and federal employment regulations, collective agreements, benefit and compensation policies, personnel procedures, and classification programs.

Perform multifactor data and cost analyses that may be used in areas such as support of collective bargaining agreements.

Prepare reports, such as organization and flow charts, and career path reports to summarize job analysis and evaluation and compensation analysis information.

Plan, develop, evaluate, improve, and communicate methods and techniques for selecting, promoting, compensating, evaluating, and training workers.

Assess need for and develop job analysis instruments and materials.

Consult with or serve as a technical liaison between business, industry, government, and union officials.

Observe, interview, and survey employees and conduct focus group meetings to collect job, organizational, and occupational information.

Assist in preparing and maintaining personnel records and handbooks.

Analyze organizational, occupational, and industrial data to facilitate organizational functions and provide technical information to business, industry, and government.

Administer employee insurance, pension and savings plans, working with insurance brokers and plan carriers.

Research employee benefit and health and safety practices and recommend changes or modifications to existing policies.

Develop, implement, administer and evaluate personnel and labor relations programs, including performance appraisal, affirmative action, and employment equity programs.

Advise staff of individuals' qualifications.

Negotiate collective agreements on behalf of employers or workers, and mediate labor disputes and grievances.

Review occupational data on Alien Employment Certification Applications to determine the appropriate occupational title and code, and provide local offices with information about immigration and occupations.

Plan and develop curricula and materials for training programs and conduct training.

Work with the Department of Labor and promote its use with employers.

Prepare research results for publication in form of journals, books, manuals, and film.

Speak at conferences and events to promote apprenticeships and related training programs.

Skills

Reading Comprehension - Understanding written sentences and paragraphs in work related documents.

Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

Writing - Communicating effectively in writing as appropriate for the needs of the audience.

Speaking - Talking to others to convey information effectively.

Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

Active Learning - Understanding the implications of new information for both current and future problem-solving and decision-making.

Monitoring - Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.

Social Perceptiveness - Being aware of others' reactions and understanding why they react as they do.

Persuasion - Persuading others to change their minds or behavior.

Instructing - Teaching others how to do something.

Complex Problem Solving - Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.

Judgment and Decision Making - Considering the relative costs and benefits of potential actions to choose the most appropriate one.

Systems Analysis - Determining how a system should work and how changes in conditions, operations, and the environment will affect outcomes.

Knowledge

Administration and Management - Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.

Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.

Economics and Accounting - Knowledge of economic and accounting principles and practices, the financial markets, banking and the analysis and reporting of financial data.

Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

Personnel and Human Resources - Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.

Mathematics - Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.

English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.

Law and Government - Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process.