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Student Outreach Assistant (COF Ambassador/FERN Center sta) - Corvallis job

Oregon State University jobs

Company

Skills

Company Description

Oregon State University is an institution of higher education that offers both undergraduate and graduate degrees. The university offers undergraduate programs in business and nursing and graduate programs in biology and accounting. Oregon State University's goal is to make a positive difference in the quality of life, natural resources, and economic prosperity in the State of Oregon. The university provides competitive benefits and other perks to its employees. The university is one of the two universities to have a sea-grant, space-grant, and sun grant designations. The university was founded in 1868, and its headquarter is located in Corvallis, Oregon, United States. The university also holds Carnegie Foundation's top designation for the research institute. Oregon State University enrolls approximately 26000 students from across the United States and more than 100 countries.

Job Description

Position Summary

This recruitment will be used to fill four to seven part-time (a maximum of 20 hours per week) Student Outreach Assistant positions for the College of Forestry Administration Department at Oregon State University (OSU).

College of Forestry Ambassadors serve as student representatives for the College of Forestry (COF) at Oregon State University. Ambassadors represent the College at a variety of events and programs that support College recruitment & marketing, student services, and alumni, donor and industry relations. Ambassadors assist with on- and off- campus functions, participate in professional conferences, attend alumni and industry events, and give forestry presentations and campus tours. Ambassadors also staff the Forestry, Education, Resource & Networking (FERN) Center. As staff members of the FERN Center Ambassadors provide reception services to the College of Forestry and assists with special programming and activities.

The FERN Center is a student-focused learning environment that serves the students of the College of Forestry by providing access to reserve readings, self-paced learning materials, computers and group-work space. In addition to housing course reserve materials, the SLC makes available learning tools and small equipment such as planimeters, stereoscopes, whiteboards, device chargers, handheld magnifying lenses, and protractors for check-out. Wood sample kits are also available for study while in the SLC. Student Assistants work on daily administration of the Center and the College.

Ambassador positions provide opportunities for work experience, and professional development through improvement of communication, teamwork, and leadership skills; recognition as a part of a team of respected student leaders; and networking with influential university administrators, faculty, industry leaders, and political figures. Incumbents in these positions positively contribute to the overall mission of OSU and the COF, and will have the opportunity to increase their knowledge of OSU, COF, and the forestry, natural resources and renewable materials industries.

These positions are anticipated to begin in late part of Spring term 2019 with a mandatory orientation (May 25, 2019), and continue through the 2019-20 academic year. Incumbents may have the opportunity to continue on as an Ambassador after their first year of training/service, based on satisfactory performance and continued academic eligibility.

Position Duties

- Required to participate in on- and off- campus recruitment activities and events. Off-campus recruitment availability is dependent on student class schedules as travel time may be restrictive.
-Outreach and education programs on behalf of the COF.
-Assist with programs for new and current COF students, such as Annual Ring, recognition events (dinners, ceremonies, professional and career development workshops, etc.)
-Engage in professional development, skill, and educational trainings and activities.
-Maintain daily communication with Ambassador Coordinator to include monitoring and responding to email at least twice per day.
-Host on-campus visits, and give COF-related campus tours and presentations.
-Participate in mentorship programs for various populations of new and current COF students.
-Communicate with prospective students and their families, favorably representing OSU and COF.
-Travel to events/activities may require driving OSU Motor Pool.

Duties specific to FERN Center:
-Serves as reception (phones, email, and walk-in) for the College of Forestry: assists public, students, faculty, staff, etc.
-Provides administrative assistance to the Student ServicesOffice: maintain jobs page and employer database, inventories and orders office supplies, publishes the Fernhopper Newsletter & Blog, distributes mail, coordinates weekly photo contest, etc.
-Accepts, processes, and retrieves course reserves (textbooks, readings and supplies) for CoF classes.
-Maintains inventory system and course reserve materials.
-Provide upkeep and maintenance (sweeping, cleaning workstations, overflowing trash…) of the facility
-Offer miscellaneous supplies for check out to CoF students (includes headphones, hand lenses, compasses, engineering scales, mirror stereoscopes…)
-Assists students with locating wood samples
-Assists with FERN Center events and programs and special projects
-Assists with miscellaneous projects and tasks as assigned by the Student Services Office within role as a student assistant.

Minimum Qualifications

Employment Eligibility Requirements (http://fa.oregonstate.edu/stu-manual/500-employment-eligibility-requirements)

Additional Required Qualifications

Minimum Qualifications:
-OSU Employment Eligibility Requirements
-Current, full-time undergraduate or post-baccalaureate student with a major in the College of Forestry.
-Must have completed a minimum of one (1) full term at OSU.

This position is designated as a critical or
security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 2 years.

This position may require driving a University vehicle or a personal vehicle on behalf of the University; if so, the incumbent must successfully complete a Motor Vehicle History Check, possess and maintain a current, valid driver’s license in their state of residence, be determined to be position qualified and self-report convictions as per OSU Standard 576-056-0000 et seq.

-This position may require successful completion of the OSU Motor Pool Driver Authorization Form and Van Safety Training.
-Ability to work the required days as detailed below.

REQUIRED WORK DAYS
Ambassadors are required to be present on campus and available to work each term (Fall, Winter, Spring) from the start of Week 1 through the end of finals week. Please do not apply for the Ambassador positions unless you can commit to this schedule requirements.

Exceptions:
•Ambassadors are required to be on campus the Friday before Welcome Week begins prior to the start of Fall term
•Ambassadors who are graduating at the end of Spring term are excused from finals week activities during this term
•Ambassadors who are not graduating at the end of Spring term must be available on the day of Commencement

Required Availability for AY 2018-19:Saturday, May 25, 2019Required Availability for AY 2019-20:September 20, 2019September 23-27, 2019May 14, 2019June 12, 2020June 13, 2020 Preferred (Special) Qualifications

-Ability to relate and communicate in a professional, positive and friendly manner.
-Excellent oral and written, interpersonal and public speaking communication skills.
-Ability to effectively present the positive attributes of Oregon State University, as well as the expanding and exciting fields of forestry, natural resources and renewable materials.
-Demonstrable dependability, punctuality, adaptability, and maturity.
-Ability to work well with others in a team environment.
-Commitment to promoting and enhancing diversity.
-Student availability for the entirety of the 2019-20 academic year (Fall, Winter, and Spring terms).
-Ability to work independently and with limited supervision.
-Outstanding customer service philosophy and practice.
-Ability to stay on task, prioritize, meet deadlines, and manage time wisely.
-Ability to listen effectively, be detail-oriented and pro-active, and possess problem-solving skills.
-Demonstrates self-initiative, self-discipline, self-confidence and dependability.
-Possess skills with or ability to learn multi-line phone, scanner, copier, and other office equipment.
-Experience with MS Office Suite.

Working Conditions / Work Schedule

TASKS

  • Tutor and assist children individually or in small groups to help them master assignments and to reinforce learning concepts presented by teachers.
  • Teach social skills to students.
  • Supervise students in classrooms, halls, cafeterias, school yards, and gymnasiums, or on field trips.
  • Provide extra assistance to students with special needs.

SKILLS

  • Reading ComprehensionUnderstanding written sentences and paragraphs in work related documents.
  • Active ListeningGiving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
  • SpeakingTalking to others to convey information effectively.
  • Learning StrategiesSelecting and using training/instructional methods and procedures appropriate for the situation when learning or teaching new things.

KNOWLEDGE

  • Customer and Personal ServiceKnowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
  • PsychologyKnowledge of human behavior and performance; individual differences in ability, personality, and interests; learning and motivation; psychological research methods; and the assessment and treatment of behavioral and affective disorders.
  • Education and TrainingKnowledge of principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects.
  • English LanguageKnowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.

Oregon State University

Type

College / University

Size

Large

Revenue

$500M to $1B

Location

Multiple locations

Industry

Education/Training

Founded

1868

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