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Supply Liaison job

The University of Kansas Health System jobs




Company Description

The University of Kansas Health System in Kansas City is a world-class academic medical center and destination for complex care and diagnosis. We offer more options for patients with serious conditions because of our expertise and leadership in medical research and education.

Job Description

Position Summary

/Career Interest

The Supply Liaison serves as a Clinical Liaison for all end-users (nursing and technicians) to facilitate daily product needs and concerns. Mitigates recalls, stock-outs, substitutions, and order errors; responsible for placing orders to ensure the right product is available in the right quantity at the right time in the right place for the right cost; provides efficient and customer-focused service to their clinical teams including team members, leadership, medical staff and patients/visitors.


  • Creates, organizes and reviews processes for acquiring, storing, handling, inventorying and replenishment of patient care products, with emphasis on physician preference items, in the perioperative and procedural areas and medical/surgical items in the inpatient settings
  • Communicates with clinicians to ensure product is available at the right place, the right time, and in the right quantity
  • Assists or completes Lawson order entry as needed
  • Leads the team or participates in processing recalls
  • May facilitate communication with customers on product sourcing for substitutions and backorders
  • Reviews the delivery and follow-up on any overnight orders
  • Support, assist or complete returns to vendors with the expectation of brokering a sound business transaction.
  • Partners with other Unit Coordinators, Senior Supply Chain Liaisons and/or the Value Analysis team to facilitate product evaluations/trials
  • Responsible for the process design for all physical counts and forecasting supplies appropriately for procedures or inpatient needs
  • Leads or participates in necessary data coordination and reporting in a timely manner to all interested parties
  • Reviews all outstanding Purchase Orders within 7-10 days of order origination, facilitating appropriate communication to all stakeholders
  • Responsible for daily supply operations by facilitating daily product needs and concerns in perioperative and procedural departments and/or inpatient units
  • Support Unit Coordinators and/or Senior Supply Chain Liaison product problem solving and solution orientated ideas to ensure efficient product availability
  • Utilizes critical thinking and LEAN methodology to ensure the right products are available at the right place, the right time, the right quantity and at the right price for perioperative and procedural areas and/or inpatient units
  • Participates in cross-training amongst perioperative and procedural services or distribution services to ensure each department has the appropriate product(s) to deliver high quality patient care
  • Performs other duties as assigned by the Inpatient Clinical Support Manager or Perioperative and Procedural Services Supply Chain Manager and/or other members of the leadership team
  • *Must be able to perform the professional, clinical and or technical competencies of the assigned unit or department.

    *Note: These statements are intended to describe the essential functions of the job and are not intended to be an exhaustive list of all responsibilities. Skills and duties may vary dependent upon your department or unit. Other duties may be assigned as required.



  • High School Diploma or GED Required
  • One to two years of experience in the Healthcare industry or inventory control
  • Preferred:

  • Associate’s degree or Bachelor’s Degree in Business
  • Certified Materials and Resource Professional (CMRP) certification
  • Course for medical terminology
  • Estimated annual salary


    • Design and create special programs for tasks such as statistical analysis and data entry and cleaning.
    • Provide assistance with the preparation of project-related reports, manuscripts, and presentations.
    • Prepare tables, graphs, fact sheets, and written reports summarizing research results.
    • Perform descriptive and multivariate statistical analyses of data, using computer software.


    • Reading ComprehensionUnderstanding written sentences and paragraphs in work related documents.
    • Active ListeningGiving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
    • WritingCommunicating effectively in writing as appropriate for the needs of the audience.
    • SpeakingTalking to others to convey information effectively.


    • ClericalKnowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
    • Customer and Personal ServiceKnowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
    • Computers and ElectronicsKnowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.
    • MathematicsKnowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.

    The University of Kansas Health System






    $1B to 2B




    Bob Page

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