The University of Kansas Health System in Kansas City is a world-class academic medical center and destination for complex care and diagnosis. We offer more options for patients with serious conditions because of our expertise and leadership in medical research and education.
The Supply Liaison serves as a Clinical Liaison for all end-users (nursing and technicians) to facilitate daily product needs and concerns. Mitigates recalls, stock-outs, substitutions, and order errors; responsible for placing orders to ensure the right product is available in the right quantity at the right time in the right place for the right cost; provides efficient and customer-focused service to their clinical teams including team members, leadership, medical staff and patients/visitors.
Responsibilities Creates, organizes and reviews processes for acquiring, storing, handling, inventorying and replenishment of patient care products, with emphasis on physician preference items, in the perioperative and procedural areas and medical/surgical items in the inpatient settings
Communicates with clinicians to ensure product is available at the right place, the right time, and in the right quantity
Assists or completes Lawson order entry as needed
Leads the team or participates in processing recalls
May facilitate communication with customers on product sourcing for substitutions and backorders
Reviews the delivery and follow-up on any overnight orders
Support, assist or complete returns to vendors with the expectation of brokering a sound business transaction.
Partners with other Unit Coordinators, Senior Supply Chain Liaisons and/or the Value Analysis team to facilitate product evaluations/trials
Responsible for the process design for all physical counts and forecasting supplies appropriately for procedures or inpatient needs
Leads or participates in necessary data coordination and reporting in a timely manner to all interested parties
Reviews all outstanding Purchase Orders within 7-10 days of order origination, facilitating appropriate communication to all stakeholders
Responsible for daily supply operations by facilitating daily product needs and concerns in perioperative and procedural departments and/or inpatient units
Support Unit Coordinators and/or Senior Supply Chain Liaison product problem solving and solution orientated ideas to ensure efficient product availability
Utilizes critical thinking and LEAN methodology to ensure the right products are available at the right place, the right time, the right quantity and at the right price for perioperative and procedural areas and/or inpatient units
Participates in cross-training amongst perioperative and procedural services or distribution services to ensure each department has the appropriate product(s) to deliver high quality patient care
Performs other duties as assigned by the Inpatient Clinical Support Manager or Perioperative and Procedural Services Supply Chain Manager and/or other members of the leadership team
*Must be able to perform the professional, clinical and or technical competencies of the assigned unit or department.
*Note: These statements are intended to describe the essential functions of the job and are not intended to be an exhaustive list of all responsibilities. Skills and duties may vary dependent upon your department or unit. Other duties may be assigned as required.
Required: High School Diploma or GED Required
One to two years of experience in the Healthcare industry or inventory control
Preferred: Associate’s degree or Bachelor’s Degree in Business
Certified Materials and Resource Professional (CMRP) certification
Course for medical terminology