Job Description

Job Summary

The auditor reviews the Master Service Agreement (MSA), understands and analyzes terms and rates, and verifies invoices against the MSA. This role ensures invoices are accurate and within contractor scope and submits for approval. The auditor efficiently communicates with contractors and 3M supervisors to ensure accuracy of information and timeliness of contract approval.

Major Responsibilities and Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Review the MSA and understand terms and negotiated rates.
Receive invoices from 20+ 3M on-site contractors and compare them with the MSA and rate sheets.
Ensure invoices are within contractor scope.
Balance invoices with 3M time system/contracts.
Reject invoices with errors and submit comments on why they are unacceptable.
Ensure contractors review, explain or change and resubmit invoices.
Submit reviewed invoices to 3M Supervisor for approval.
All other duties as assigned.

Qualifications

3-5 year's current experience reviewing engineering/contractor-based contracts.
Current experience using SAP.
Proficient in MS Office Suite.
Experience with Foxit Phantom or similar PDF software.
Self-motivated with a leadership mindset.
Working knowledge of seeing the big picture.
Strong attention to detail.
Great verbal and written communication skills and ability to interact professionally with engineers and contractors.

Competency Emphasis

Technical Knowledge
Office Management Maintains knowledge of office management, its functions, and uses
Communication
Verbal/Written Facilitates and transfers knowledge in group and individual settings
Active Listening Acts as a receiving point for relevant employee concerns
Leadership & Navigation
Resource Management Effectively manages the resources available to meet planned projects and initiatives
Cultural Effectiveness
Diversity Perspective Appreciates the commonalities, values and individual uniqueness of all employees and is sensitive to the issues related to them
Empathy Understands and appreciates multiple points of view and emotions related to challenges, interpersonal conflict or other relevant issues requiring their attention
Relationship Management
Human Engagement Develop personal connections with peers, employees, vendors, clients and their agents

Working Conditions

This position routinely operates in a medium-noise, non-climate-controlled facility with regular exposure to chemicals. Machinery is present and in operation.

Hours of work are Monday through Friday, 7:00-3:30 p.m., 40 hours per week.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

This role requires the employee to occasionally stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; talk or hear. The employee must occasionally lift or move office products, supplies, and electrical equipment up to 40 pounds. Must be willing and able to work and walk, unassisted, in a chemical manufacturing facility including working outside in inclement weather at times. Applicant cannot have a pacemaker due to the electro-magnetic areas in the plant which they may need to access at some point.

This job was posted on Sun Feb 28 2021 and expired on Mon Mar 08 2021.

Minimum $7K /yr

$48K /yr Average

Maximum $396K /yr

Tasks

Prepare detailed reports on audit findings.

Report to management about asset utilization and audit results, and recommend changes in operations and financial activities.

Collect and analyze data to detect deficient controls, duplicated effort, extravagance, fraud, or non-compliance with laws, regulations, and management policies.

Supervise auditing of establishments, and determine scope of investigation required.

Inspect account books and accounting systems for efficiency, effectiveness, and use of accepted accounting procedures to record transactions.

Prepare, analyze, and verify annual reports, financial statements, and other records, using accepted accounting and statistical procedures to assess financial condition and facilitate financial planning.

Review data about material assets, net worth, liabilities, capital stock, surplus, income, and expenditures.

Examine and evaluate financial and information systems, recommending controls to ensure system reliability and data integrity.

Confer with company officials about financial and regulatory matters.

Inspect cash on hand, notes receivable and payable, negotiable securities, and canceled checks to confirm records are accurate.

Examine records and interview workers to ensure recording of transactions and compliance with laws and regulations.

Examine inventory to verify journal and ledger entries.

Evaluate taxpayer finances to determine tax liability, using knowledge of interest and discount rates, annuities, valuation of stocks and bonds, and amortization valuation of depletable assets.

Examine whether the organization's objectives are reflected in its management activities, and whether employees understand the objectives.

Audit payroll and personnel records to determine unemployment insurance premiums, workers' compensation coverage, liabilities, and compliance with tax laws.

Review taxpayer accounts, and conduct audits on-site, by correspondence, or by summoning taxpayer to office.

Examine records, tax returns, and related documents pertaining to settlement of decedent's estate.

Produce up-to-the-minute information, using internal computer systems, to allow management to base decisions on actual, not historical, data.

Direct activities of personnel engaged in filing, recording, compiling, and transmitting financial records.

Conduct pre-implementation audits to determine if systems and programs under development will work as planned.

Skills

Reading Comprehension - Understanding written sentences and paragraphs in work related documents.

Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

Writing - Communicating effectively in writing as appropriate for the needs of the audience.

Speaking - Talking to others to convey information effectively.

Mathematics - Using mathematics to solve problems.

Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

Active Learning - Understanding the implications of new information for both current and future problem-solving and decision-making.

Monitoring - Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.

Social Perceptiveness - Being aware of others' reactions and understanding why they react as they do.

Coordination - Adjusting actions in relation to others' actions.

Persuasion - Persuading others to change their minds or behavior.

Negotiation - Bringing others together and trying to reconcile differences.

Complex Problem Solving - Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.

Judgment and Decision Making - Considering the relative costs and benefits of potential actions to choose the most appropriate one.

Systems Analysis - Determining how a system should work and how changes in conditions, operations, and the environment will affect outcomes.

Time Management - Managing one's own time and the time of others.

Management of Personnel Resources - Motivating, developing, and directing people as they work, identifying the best people for the job.

Knowledge

Administration and Management - Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.

Economics and Accounting - Knowledge of economic and accounting principles and practices, the financial markets, banking and the analysis and reporting of financial data.

Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

Computers and Electronics - Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.

Mathematics - Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.

English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.

Law and Government - Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process.